Executive Assistant - Floater

• Review and prioritize incoming messages and correspondence
• Draft, edit, and finalize written communications and documentation
• Respond to inquiries independently or based on executive guidance
• Manage highly dynamic calendars for multiple executives
• Anticipate scheduling conflicts and communicate changes promptly
• Arrange domestic and international travel, including itineraries and logistics
• Prepare and submit expense reports in accordance with company guidelines
• Coordinate meetings, book rooms, arrange technology and materials, and manage event logistics
• Interact professionally with internal teams, external partners, guests, and senior stakeholders
• Handle confidential information with discretion and maintain professional judgment
• Collaborate with colleagues, willingly taking on additional tasks when needed
• Demonstrate professionalism aligned with the organization's values
• Provide back-up administrative and executive support across multiple teams
• Familiarize themselves with the workloads and preferences of various support staff to provide seamless coverage
• Provide high-volume administrative support
• Provide periodic reception coverage in the afternoons
• Assist junior-level executives as needed

• Ability to maintain strict confidentiality
• Strong multitasking and prioritization skills
• Excellent written communication and research capabilities
• Proven experience managing complex and shifting calendars
• Exceptional organizational skills (file systems, databases, tracking tools)
• Proactive mindset with strong problem-solving and anticipation skills
• Team-oriented, respectful, and aligned with high-integrity workplace standards
• 4+ years supporting executives in a fast-paced environment
• Bachelor's degree preferred
• Familiarity with financial or corporate industries is a plus

Familiarity with financial or corporate industries is a plus