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Capital One is looking for a detail oriented, innovative, and confident experienced Executive Assistant. You will frequently find yourself in the center of everything that pertains to the Executive and their team. This position is extremely pivotal to the success of a well-run, efficient organization. The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with other administrative professionals is critical. You have an ability to create and reinforce Capital One’s corporate culture of “excellence” and “do the right thing” by demonstrating personal integrity, earning and respecting the trust of associates and communicating openly. As such, the ideal candidate for this highly visible and influential role will promote the value of trust throughout the organization, consistently keep commitments, and employ exceptional follow-through. You demonstrate personal integrity, and earn the trust of fellow associates by communicating openly.
Job Responsibility
Provide an exceptional standard of support for the executive by serving as not only a gatekeeper, but additionally as the central point of contact
Manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange meetings and team events by creating and sending invitations as directed
in addition to reserving meeting rooms, organizing for catering, audio/video, and other essential services as needed
Answer incoming calls and provide support as required by taking detailed messages that allow the executive to respond effectively
Organize travel arrangements and create expense reports for the executive using Capital One systems
Serve as a role model for all other administrative professionals by mentoring others and maintaining the highest levels of customer service externally and internally across the entire organization
Manage multiple projects, taking on new responsibilities, autonomously provide solutions and assistance, and handle novel issues
Requirements
High School Diploma, GED or equivalent certification
At least 3 years of Administrative experience
At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Nice to have
Bachelor’s Degree
At least 7+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
At least 3+ years of calendar management supporting executives
At least 3+ years of meeting and event planning experience
Experience setting up video conference and Zoom/Skype technology for meeting users
Experience planning ahead and managing time effectively
Excellent written and verbal communications
Excellent organizational skills
What we offer
Performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI)
Comprehensive, competitive, and inclusive set of health, financial and other benefits