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Are you highly organized, self-driven, and comfortable being the right hand to a busy business owner? We are currently supporting a growing multi-entity service and commercial operations company. We are looking for a reliable, sharp, and highly organized Executive Assistant to support the owner across multiple business lines. In this role, you will be the anchor that keeps day-to-day operations, email management, documentation, and financial follow-ups on track. This is an ideal opportunity for a self-driven professional who thrives without micromanagement. The environment is informal, practical, and fast-paced—perfect for someone adaptable and resilient who prefers a down-to-earth shop/office setting over a rigid corporate workplace.
Job Responsibility
Manage and monitor multiple email inboxes daily, ensuring nothing falls through the cracks
Respond to emails professionally and escalate items when needed
Support the owner with calendar management, scheduling, reminders, and follow-ups
Help organize priorities across multiple businesses
Prepare, track, and organize documentation, including insurance documents, receipts, bills, supplier information, and job-related records
Support invoicing, AR follow-up, and payment coordination to help keep cash flow moving
Coordinate with the accounting firm to ensure documents and records are organized and up to date
Assist with basic administrative and data entry tasks
Coordinate with the business partner and operations team as needed for documentation and follow-ups
Provide light personal assistant support, such as reservations, transportation bookings, event logistics, and personal scheduling support
Requirements
Previous experience as an Executive Assistant, Personal Assistant, Office Administrator, Administrative Assistant, or similar role
Strong organizational and time management skills
Ability to work independently with minimal supervision
Comfortable managing multiple priorities across different businesses
Strong written communication skills and professional email etiquette
Experience with invoicing, AR follow-up, receipts, bills, or basic accounting support is an asset
Experience in construction, trades, landscaping, property services, or a similar environment is an asset
Comfortable working in an informal shop or home office environment
Tech-savvy and able to learn new systems quickly
Experience with email management and calendar management
Must be reliable, proactive, detail-oriented, and accountable
Nice to have
Experience with invoicing, AR follow-up, receipts, bills, or basic accounting support is an asset
Experience in construction, trades, landscaping, property services, or a similar environment is an asset
What we offer
Competitive salary range based on experience
Opportunity for salary growth based on performance
Medical and dental benefits after probationary period
Hybrid work model, with remote flexibility during slower seasons
Direct exposure to business operations across multiple companies
Opportunity to become a trusted right hand to the business owner