Executive Assistant, Corporate Legal Affairs Job at Bombardier (Dorval)

Public Affairs Executive

We are seeking a proactive and highly organised Public Affairs Executive to join...

Location

Ireland , Dublin

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Two years’ experience in public affairs, politics, public policy, communications, government relations or a related field
Strong interest in Irish and EU politics and knowledge of the Irish political system
Government and/or agency experience a bonus
A degree in Law, Politics, Public Policy, Communications, or a related discipline
Strong organisational skills with the ability to prioritise multiple tasks and meet deadlines
Excellent written and verbal communication skills, with strong attention to detail
Ability to build and maintain effective relationships across internal and external stakeholders
Analytical mindset with the ability to interpret policy developments and present insights clearly
A flexible, proactive and collaborative approach to work

Job Responsibility

Support the delivery of Vodafone Ireland’s public affairs strategy and engagement programme
Assist in coordinating meetings and engagements with policymakers, civil servants, regulators, industry bodies and representative groups
Prepare briefing notes, meeting packs, talking points and policy summaries for senior colleagues
Manage queries from elected representatives, local authorities, government departments, and more
Monitor Oireachtas activity, Government announcements, consultations and EU policy developments relevant to Vodafone’s business
Conduct initial policy and legislative analysis to identify key implications, opportunities and risks
Assist in drafting consultation responses, policy submissions and input into Group reporting
Support cross‑functional coordination across Vodafone Ireland teams involved in regulation, legal, corporate security, corporate communications and more
Assist in programme management for priority public affairs initiatives for the organisation in 2026 ahead of the Irish Presidency of the EU and as Vodafone marks 25 years in Ireland this year
Coordinate logistics for a busy schedule of events, policy forums, roundtables and external engagements in 2026

What we offer

Flexible working (times and location) is part of our culture where your hours can facilitate your personal work-life balance
Generous Employer Pension contribution
Free Phone Bill – When you join the team, your phone bill is on us! You will also receive mobile phone purchasing discounts
Learning and Development – We provide extensive training to all of our employees so they can progress in their careers! There is also the Vodafone University where our employees can gain incredible skills!
Exclusive Family and Friends Discounts – Receive additional discounts for you, your Family and Friends on Vodafone Products!
23 days annual leave and 3 charity days off – plus a dedicated day off for your birthday
Access to our Wellness centre including free access to our gym, health and wellness centre and external practitioners

Fulltime

Senior Legal Administrative Assistant - US/CAN Development Transactions

The Senior Legal Administrative Assistant is an integral role in the department ...

Location

United States , Bethesda

Salary:

27.35 - 46.20 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Five (5) years of administrative assistant experience
High School Degree required
Adept with technology and highly proficient computer skills, including Microsoft Office, CRM (Customer Relationship Management) software, Adobe products, and other enterprise systems used to support legal and business operations
Fast, accurate word processing and spelling/grammar/proofreading skills

Job Responsibility

Act as liaison between the attorneys/paralegals and other Marriott employees and outside counsel during all phases of development transactions in various offices
Perform critical data entry and updates in various databases, including matter creation, revisions, and reporting, to support compliance, accessibility, and overall efficiency
Monitor shared mailboxes to ensure timely processing of incoming requests and updates
Coordinate the filing and organization of legal documents across electronic and physical systems, ensuring records are accurately maintained, databases are kept current, and materials are properly routed to Records Management
Prepare documents for execution, including drafting routine legal forms, coordinating with internal and external signatories, managing circulation for signature, and ensuring proper filing and close-out of executed agreements
Assist in the administration of sanctions screening and compliance on behalf of the Law Department
Provide administrative support for paralegals and attorneys
Provide backup administrative support to team leader as requested
Serve as a member of the pool of administrative assistants across the broader Corporate Legal Affairs and U.S./Canada practice area who rotate responsibility for serving as “Administrative Assistant of the Day,” with an emphasis on carrying out tasks where in-person presence and “on duty” attention is required
Compose, type/merge, red-line, format, proofread and transmit high volume of legal documents and correspondence

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical, dental, vision coverage
health care flexible spending account
dependent care flexible spending account
life insurance

Fulltime

Senior Legal Administrative Assistant - US/CAN Development Transactions

The Senior Legal Administrative Assistant is an integral role in the department ...

Location

United States , Bethesda

Salary:

27.35 - 46.20 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Five (5) years of administrative assistant experience
High School Degree required
Adept with technology and highly proficient computer skills, including Microsoft Office, CRM (Customer Relationship Management) software, Adobe products, and other enterprise systems used to support legal and business operations
Fast, accurate word processing and spelling/grammar/proofreading skills

Job Responsibility

Act as liaison between the attorneys/paralegals and other Marriott employees and outside counsel during all phases of development transactions in various offices
Perform critical data entry and updates in various databases, including matter creation, revisions, and reporting, to support compliance, accessibility, and overall efficiency. Monitor shared mailboxes to ensure timely processing of incoming requests and updates
Coordinate the filing and organization of legal documents across electronic and physical systems, ensuring records are accurately maintained, databases are kept current, and materials are properly routed to Records Management
Prepare documents for execution, including drafting routine legal forms, coordinating with internal and external signatories, managing circulation for signature, and ensuring proper filing and close-out of executed agreements
Assist in the administration of sanctions screening and compliance on behalf of the Law Department
Provide administrative support for paralegals and attorneys. Provide backup administrative support to team leader as requested
Serve as a member of the pool of administrative assistants across the broader Corporate Legal Affairs and U.S./Canada practice area who rotate responsibility for serving as “Administrative Assistant of the Day,” with an emphasis on carrying out tasks where in-person presence and “on duty” attention is required
Compose, type/merge, red-line, format, proofread and transmit high volume of legal documents and correspondence. Provide excellent word processing and formatting support
Track correspondence requiring response and keep attorneys/paralegals apprised of status
Manage calendar for attorneys, including scheduling and canceling meetings, and handling high-priority scheduling issues. Assist team with organizing and scheduling meetings and conference calls and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for team members and other associates

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical, dental, vision coverage
health care flexible spending account
dependent care flexible spending account
life insurance

Fulltime

Executive Assistance

Navarro Research and Engineering is recruiting an Executive Assistance #RR-FY260...

Location

United States , Carlsbad

Salary:

Not provided

Navarro Inc

Expiration Date

Until further notice

Requirements

Travel Facilitation: Coordinate and oversee complex travel arrangements for senior executives, including booking flights, hotels, ground transportation, and preparing comprehensive itineraries. Ensure all travel aligns with government policies, secures necessary approvals, and addresses last-minute changes efficiently.
Meeting and Presentation Facilitation: Organize and manage executive meetings, both on-site and virtual. This includes scheduling, sending invitations, preparing agendas, compiling and distributing materials, arranging logistics, and facilitating technical setup for presentations. Record and follow up on action items as needed.
Corporate Documentation Facilitation: Serve as the key point of contact for the development, review, and approval of official corporate documents. Track documentation through internal processes, coordinate input from stakeholders, and ensure timely completion while maintaining version control and confidentiality.
DOE Facility Tour Facilitation: Plan and coordinate tours of DOE facilities for armor DOE executives, partners, and guests. Responsibilities include arranging schedules, securing permissions and clearances, preparing briefings, and ensuring all logistical details are managed for a seamless experience.
Facilitate all executive calendars and prioritize scheduling conflicts.
Act as liaison between executives, staff, and external contacts.
Prepare and process expense reports and reimbursements for executive travel and activities.
Maintain a high level of discretion and confidentiality in all matters.
Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required.

Job Responsibility

Support the CBFO senior executives (Site Manager, Deputy Site Manager, Chief of Staff, Legal Counsellor, Public Affairs Officer, dedicating the majority of their time to facilitation activities)
Facilitate/coordinate travel, meetings, presentations, and corporate documentation
Manage tours of Department of Energy (DOE) facilities

What we offer

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation & Public Holidays)
Short Term & Long Term Disability

Fulltime

Corporate Services Senior Officer

Assist in performing the day to day transactions pertaining to the management of...

Location

Mauritius

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

You hold a university degree preferably in Business Administration or Law with management, Finance with Law, Business Management or Financial Services or are pursuing studies in Institute of Chartered Secretaries and Administrators ("ICSA")
You have between 3-5 years of relevant experience in corporate secretarial and administration in Global Business
You have good knowledge of regulation governing the global business sector and the legal requirements of Global Business Companies and Funds
Listen and respond to customer request in a timely manner
You are fluent in English and French
Good written and verbal communication skills
Strong organisational and multi-tasking skills
Ability to check and maintain a high level of accuracy and attention to detail
You possess team spirit, ability to work in demanding and high pressure environment, motivation to work well as an individual and as a team, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate

Job Responsibility

Assist in performing the day to day transactions pertaining to the management of the clients' affairs and ensure that same is executed in a timely manner and efficiently
Assist with the incorporation of entities in Mauritius including the internal process of onboarding clients
Convene, prepare and attend Board Meeting and AGMs of entities and review of agenda and board papers of the meetings
Review of draft minutes of meeting and resolutions
Liaise with local authorities (ROC, FSC, MRA etc…), banks and auditors regarding ongoing regulatory, operational, administrative and audit matters
Develop and maintain relationships with banks and auditors
Maintaining accurate records of the company activity and corporate status and ensure that the information is up to date and client information updated on relevant internal system
Responsible for a portfolio of clients, acting as the direct point of contact for clients and provide a high standard of customer service for clients accordingly
Ensure that all companies are in compliance with relevant laws, licensing conditions, regulation and guidelines including due diligence document
Ensure company policies and procedures are followed

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Senior Manager, Business Development - Merchant Technology

As Uber continues to expand its services and technologies globally, the Business...

Location

Netherlands; United Kingdom , Amsterdam; London

Salary:

Not provided

Uber

Expiration Date

Until further notice

Requirements

At least 10+ years of business development (which may include management consulting, public-private partnerships, government affairs, banking or commercial development), within the technology partnerships space, with preference for knowledge of the food service/ restaurants sector
Experience working with enterprise platform partners and understanding of partner-centric go-to-market approach
Experience with establishing, maintaining, and leveraging C-level relationships at partner companies
Proven track record of building and executing commercial deals and complex partnerships
Ability to fuse business, strategy, finance, and legal concepts to lead complex, multi-faceted deals
A track record of complex problem solving, attention to detail, and delivering results cross-functionally and dealing with multi-stakeholder environments
Analytical mindset with a proven ability to leverage insights and data to inform strategic decision-making
Proactive, self-directed, and adaptable: thrives in fast-paced, ambiguous environments
Inquisitiveness, along with the ability to spot issues, get to the heart of a matter, and articulate plans to address them
Clear communicator, team orientated, and willing to take initiative while thinking two steps ahead

Job Responsibility

Identify and evaluate strategic partnership opportunities across various areas within the foodservice/restaurant/delivery technology space, with a focus on high-impact collaborations that drive business growth
Lead end-to-end partnership processes, from initial outreach and business case development to contract negotiations and implementation
Collaborate closely with cross-functional teams: Corporate Development, Product, Finance, Compliance, Policy, Marketing, Operations, Legal & Engineering to ensure partnership strategies align with overall business goals and drive value
Develop and present strategic deal analytics, competitive research, and market insights to guide business decision-making and shape partnership strategies
Support and contribute to the overall BD team’s efforts by driving operational excellence and assisting in key deals or projects that require team collaboration
Own and cultivate partnerships that you will manage independently, ensuring long-term success through proactive relationship management and performance monitoring
Demonstrate excellent communication skills across all channels (written, verbal, presentations, and negotiations) to effectively influence stakeholders and secure alignment at all levels of the organization
Be results-driven and comfortable navigating ambiguity, proactively bringing clarity and structure to complex or undefined situations to drive tangible outcomes
Confidently engage with senior internal and external executives, building strong relationships and representing Uber’s strategic interests with key decision-makers
Be technically savvy, with a working knowledge of API integrations and the ability to collaborate effectively with engineering and product teams to ensure seamless integration of partnerships

Fulltime

Site Procurement Manager

Cloud Operations + Innovation (CO+I) is the engine that powers Microsoft’s core ...

Location

United States , San Antonio; Atlanta; Redmond; Phoenix

Salary:

96500.00 - 188400.00 USD / Year

Microsoft Corporation

Expiration Date

Until further notice

Requirements

Master's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field OR Bachelor's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 1+ year(s) experience (including internships) in data science/analytics, finance, project management, supply chain, and/or operations OR equivalent experience.
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
Experience at active construction environment
Candidate is willing to travel between local sites (not a single assigned office at one location)
Certified Purchasing Manager Certification
On-Site San Antonio, TX

Job Responsibility

Creates, maintains, and executes material management for several construction projects performing purchasing responsibilities, ensuring continuity of supply and/or services.
Integrates business specifications into request for information (RFI) and/or request for proposal (RFP) processes, manages supplier evaluation frameworks, and partners with suppliers to drive innovation and execution improvement.
Supports contract and price negotiation activities and ensures alignment with cross-functional teams.
Applies end-to-end understanding of procurement processes to drive business impact and leads decision-making around workstream processes.
Ensures adherence to policy and collaborates with senior stakeholders to drive consistency across supply chain requests.
Manages procurement execution while ensuring procedural compliance.
Monitors the impact of complex change orders and drives supplier and contractor performance management.
Develops negotiation strategies and facilitates early business engagements with cross-functional leadership.
Manages supplier activity and external stakeholders to improve supplier performance.
Ensures adherence to policy, educates stakeholders and suppliers on policy compliance, and contributes to the remediation and resolution of sourcing issues with minimal guidance.

Fulltime

Business Development Manager, Merchant Technology

As Uber continues to expand its services and technologies globally, the Business...

Location

United States , New York; San Francisco

Salary:

169000.00 - 188000.00 USD / Year

Uber

Expiration Date

Until further notice

Requirements

7+ years of experience, ideally in business development, which may include management consulting, public-private partnerships, government affairs, or commercial development
Bachelor's Degree required
Working knowledge of API integrations

Job Responsibility

Identify and evaluate strategic partnership opportunities across various sectors, with a focus on high-impact collaborations that drive business growth
Lead end-to-end partnership processes, from initial outreach and business case development to contract negotiations and implementation
Collaborate closely with cross-functional teams— Corporate Development, Product, Finance, Compliance, Policy, Marketing, Operations, Legal & Engineering—to ensure partnership strategies align with overall business goals and drive value
Develop and present strategic deal analytics, competitive research, and market insights to guide business decision-making and shape partnership strategies
Support and contribute to the overall BD team’s efforts by driving operational excellence and assisting in key deals or projects that require team collaboration
Own and cultivate partnerships that you will manage independently, ensuring long-term success through proactive relationship management and performance monitoring
Demonstrate excellent communication skills across all channels (written, verbal, presentations, and negotiations) to effectively influence stakeholders and secure alignment at all levels of the organization
Be results-driven and comfortable navigating ambiguity, proactively bringing clarity and structure to complex or undefined situations to drive tangible outcomes
Confidently engage with senior internal and external executives, building strong relationships and representing Uber’s strategic interests with key decision-makers
Be technically savvy, with a working knowledge of API integrations and the ability to collaborate effectively with engineering and product teams to ensure seamless integration of partnerships

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
All full-time employees are eligible to participate in a 401(k) plan
Eligible for various benefits

Fulltime

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Executive Assistant, Corporate Legal Affairs

Job Description

Job Responsibility

Requirements

What we offer

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