Executive Assistant & Corporate Governance Coordinator Job at Robert Half (New Canaan)

Executive Assistant to SVP Corporate Governance and Sustainability - General Counsel

Are you an exceptionally organised, proactive, and communicative individual with...

Location

Germany , Berlin

Salary:

Not provided

Zalando

Expiration Date

Until further notice

Requirements

Experience in executive support roles, particularly in supporting senior leadership in global, large-scale organisations or similar scope positions
Fluent in German and English
Proven capability to create efficiencies for senior leadership
Excellent proactive organisational and time-management skills, with the ability to prioritise tasks and manage competing deadlines
Highly discreet and maintain confidentiality in all matters
Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
Proficient in Google Apps for Business and other modern office and project management tools

Job Responsibility

Support to SVP: Enhance the SVP's effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives
Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organise daily schedules, and provide comprehensive administrative support, ensuring efficient time management
Travel Arrangement and Trip Planning: Manage logistics for local & international travel, ensuring seamless arrangements from transportation, accommodations to detailed agendas as well as travel expense management
Serve as the primary point of contact for the SVP’s time management, handling inquiries, and directing communication to the appropriate individuals
Provide project management support by coordinating tasks, tracking progress, and ensuring deadlines are met
Liaise with various executive and management stakeholders, maintaining strong relationships, and facilitating information flow
Collaborate with other executive assistants and teams to organise events, travel arrangements, and other logistical needs
Draft internal communications, such as updates and emails, on behalf of the SVP
Event Ideation, Planning, and Organisation: Develop and execute impactful events aligned with organisational goals and stakeholder engagement
Strengthen Leadership Team Connections: Facilitate robust connections within the SVP’s direct staff and ensure alignment with the broader team’s goals and initiatives

What we offer

27 days of holiday a year to start for full-time employees (+1 day for every calendar year up to 30 days)
2 paid volunteering days a year
Hybrid working model with up to 60% remote per week
Work from abroad for up to 30 working days a year
Employee shares program
40% off fashion and beauty products sold and shipped by Zalando, 30% off Lounge by Zalando, discounts from external partners
Relocation assistance available (subject to prior agreement)
Family services, including counseling and support
Health and wellbeing options (including Wellhub, formerly Gympass)
Mental health support and coaching available

Fulltime

Executive Assistant

Are you a highly sophisticated, proactive Executive Assistant who thrives on kee...

Location

Australia , Box Hill

Salary:

75.00 AUD / Hour

Randstad

Expiration Date

June 27, 2026

Requirements

Tertiary qualification in Business Administration (or a related discipline) and/or equivalent combination of substantial experience supporting a senior corporate leader or executive
Proven experience working within a State Government department, agency, or public sector environment, with a solid understanding of government protocols, reporting timelines, and compliance structures
Extensive experience managing the office of a senior executive within a complex or large-scale organizational structure
Flawless written and verbal communication skills with a proven track record of creating quality business plans, executive correspondence, and board-ready reports
Highly developed organizational skills with the ability to manage competing demands, multitask, and pivot quickly under pressure without sacrificing quality
Demonstrated ability to build trust, consult, and collaborate effectively with people at all levels, from peer administrative networks to C-suite and government executives
Self-motivated and highly organized with the capability to work independently, handle highly sensitive information, and maintain absolute confidentiality
Advanced computer literacy across standard office systems, enterprise databases, and financial tracking systems, alongside an openness to leveraging emerging technologies to improve administrative functions

Job Responsibility

Lead the administrative operations of the CEO's office, ensuring successful business performance and alignment with strategic objectives
Oversee the CEO's complex diary, schedule high-priority meetings, resolve scheduling clashes, and strategically allocate time for meeting preparation and report reviews
Provide end-to-end support for executive and board-level committees, including coordinating inputs, preparing agendas, taking precise minutes, maintaining version control, and diligently following up on action registers
Coordinate, compile, and proofread sophisticated business reports, committee papers, presentations, and proposals gathered from multiple senior sources
Ensure business processes comply with quality frameworks, timelines, and organizational policies
Act as the primary gatekeeper and key liaison point for internal and external stakeholders, providing exemplary service, maintaining strict confidentiality, and representing the CEO's office with the utmost professionalism
Regularly identify and implement process improvements within administrative and filing systems to optimize workflow efficiency and data accessibility

What we offer

plus super

Senior Executive Assistant

The Sr. Executive Assistant serves as a strategic and administrative partner to ...

Location

United States , Surprise

Salary:

Not provided

Sun Health

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Communications, Healthcare Administration, Legal Studies, Public Administration, or a related field preferred
Equivalent combinations of education, training, and relevant executive support experience will be considered
Relevant certifications (e.g., CAP, PMP, governance administration, legal administrative credentials, or comparable professional development) are a plus
Minimum of five (5) years of progressively responsible experience providing executive-level administrative and operational support to senior leaders or executive leadership teams required
Demonstrated experience supporting board, committee, governance, legal, compliance, executive office, or enterprise administrative operations preferred
Prior experience in healthcare, nonprofit, legal, regulated, governance-intensive, or highly confidential environments strongly preferred
Experience coordinating complex executive workflows, sensitive documentation, cross-functional initiatives, and enterprise-level administrative activities preferred

Job Responsibility

Supports execution and alignment of enterprise priorities, strategic initiatives, and leadership objectives
Assists in translating leadership direction into structured coordination, communication, and operational follow-through
Coordinates calendars, meetings, travel, presentations, and related logistics in support of executive and departmental operations
Supports board, committee, governance, and legal-related meetings and activities
Coordinates agendas, packets, minutes, governance materials, and follow-up documentation
Assists with management of governance, compliance, legal, and corporate records
Facilitates coordination across departments to support enterprise-wide alignment and effective collaboration
Coordinates special projects, leadership workflows, and administrative initiatives across supported functional areas
Maintains administrative systems, tracking tools, and operational support resources that promote continuity and responsiveness
Supports records management, policy resources, institutional knowledge systems, and administrative continuity practices

What we offer

Comprehensive health benefits (Medical, Dental & Vision)
401k with immediate vesting and up to 4% employer match
Tuition Reimbursement
Exclusive discounts through The Employee Network
Access to the Employee Association, supporting team members in need

Fulltime

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

Vietnam , Ho Chi Minh City

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C16 level manager and two Directors in Corporate Bank, and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

Senior Executive Assistant

The Senior Executive Assistant to the President of Europe provides high‑impact, ...

Location

Belgium , Waterloo

Salary:

Not provided

Mastercard

Expiration Date

Until further notice

Requirements

Extensive experience as an Executive Assistant supporting senior executives (President, EVP, or equivalent) in a complex, matrixed organization
Proven ability to operate with confidence and credibility at the most senior levels
Strong business judgment, problem-solving skills, and ability to manage ambiguity and competing priorities
Demonstrated experience handling confidential and sensitive information with maturity and discretion
Exceptional organizational and time-management skills
ability to 'calendar engineer' effectively
Strong written and verbal communication skills in English
comfortable preparing executive-level materials
High level of digital fluency (Microsoft 365, collaboration tools, virtual meeting platforms, AI)
Culturally aware and comfortable working across geographies, time zones, and diverse leadership styles

Job Responsibility

Serve as the primary administrative point of contact for the President of Europe, managing a highly complex and dynamic calendar across multiple time zones
Anticipate needs, proactively manage priorities, and exercise sound judgment on scheduling, stakeholder access, and time allocation
Support preparation for key governance forums (e.g., leadership meetings, steercos, QBRs, external engagements), including coordination of materials and follow-ups in partnership with Chiefs of Staff and leadership teams
Handle sensitive and confidential matters with the highest level of discretion and professionalism
Act as an administrative liaison between the President and senior internal and external stakeholders across Europe and global functions
Manage correspondence, briefings, presentations, and meeting materials on behalf of the President
Ensure effective communication flow, tracking actions and decisions and following up to drive closure
Coordinate complex international travel, logistics, and expense management in line with company policies
Support compliance-related processes, including NDAs, contracts, and other governance requirements, in alignment with Legal, Compliance, and Corporate Security guidelines
Support the Europe leadership team rhythm (LT meetings, offsites, engagement activities)

Fulltime

Corporate Governance Administrator

We have an exciting opportunity to join the N26 Executive Office as an Administr...

Location

Germany , Berlin

Salary:

Not provided

N26

Expiration Date

Until further notice

Requirements

At least two to four years of relevant work experience in a dynamic, fast-paced environment
Strong curiosity and, ideally, experience in banking
Previous experience in an administrative office, with project management experience being a plus
Fluency in business-level English
Professional communicator, rapport and relationship builder, with exceptional emotional intelligence and the ability to maintain key relationships
Competent at managing workflow, priorities, diaries and schedules for multiple persons, including yourself and the executive
Level of integrity that is beyond reproach and be able to maintain confidences and corporate confidentiality without question, as well as professionalism with senior leaders
Adept at quickly learning and understanding the roles and responsibilities of the Supervisory Board and others within the organization who support the N26 Executive Leadership Team
Possess office software skills
written communication skills, including the drafting and editing of high-level documents

Job Responsibility

Meeting administration for the committees managed by the Corporate Governance team, including managing the annual meeting calendar, scheduling, confirmations, follow-ups
Coordinating all meeting logistics, including booking meeting rooms and venues, organizing printing and distribution of materials, overseeing technical setup
Supporting meeting preparation through document coordination and post-meeting administrative follow-up
Coordinating onboarding calendars for new committee members, including induction sessions, meetings, and briefings
Supporting special projects and urgent administrative matters as needed, including responding to audit requests related to the Supervisory Board
Maintaining an annual register for training completed and conferences attended by members of the Management Board
Coordinating the annual review cycle for all policies and procedures owned by the Corporate Governance team
Maintaining the weekly team meeting agenda and coordinating follow up actions
Supporting the coordination and uploads of evidence for audit requests
Maintaining the Corporate Governance shared drive and ensuring structure and document maintenance

What we offer

Accelerate your career growth by joining one of Europe’s most talked about disruptors
Competitive personal development budget
Work from home budget
Discounts to fitness & wellness memberships, language apps and public transportation
Premium subscription on personal N26 bank account
Subscriptions for friends and family members
Additional day of annual leave for each year of service
High degree of autonomy and access to cutting edge technologies
Relocation package with visa support

Fulltime

Executive Assistant

We are looking for a highly organized Executive Assistant to support senior lead...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing high-level administrative or executive support in an office setting
Strong calendar coordination skills with the ability to manage competing priorities and shifting deadlines
Proficiency in Microsoft Office, including PowerPoint, Word, Outlook, and Excel for document and presentation preparation
Experience creating agendas, preparing meeting materials, and documenting accurate meeting minutes
Ability to handle sensitive information with professionalism, sound judgment, and a high level of confidentiality
Excellent written and verbal communication skills with a service-oriented approach
Strong organizational skills and attention to detail when managing records, reports, and executive correspondence

Job Responsibility

Coordinate complex calendars, arrange meetings, and resolve scheduling conflicts to keep executive priorities on track
Organize business travel, including flights, lodging, local transportation, and detailed itineraries for leadership team members
Manage incoming and outgoing correspondence, draft clear communications, and ensure timely follow-up with key stakeholders
Prepare, edit, and format reports, presentations, agendas, and other documents needed for executive and board meetings
Support board and committee operations by scheduling sessions, assembling meeting materials, recording minutes, and tracking follow-up items
Maintain confidential files, corporate records, and governance documentation in accordance with organizational standards and regulatory requirements
Process expense reports and help maintain office readiness by monitoring administrative supplies and support resources
Assist with planning and coordinating leadership gatherings, recognition events, and other executive office activities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Program Manager, Corporate Governance & Legal Department Operations

The Program Manager, Corporate Governance & Legal Department Operations is respo...

Location

United States , West Des Moines

Salary:

95311.00 - 158851.00 USD / Year

Sammons Financial Group

Expiration Date

Until further notice

Requirements

Bachelor's Degree Required
Minimum 5 years' of experience in corporate governance, legal operations, paralegal, or related roles
Experience in financial services, insurance, or highly regulated industries Preferred
Demonstrated experience owning and managing governance processes Preferred
Strong knowledge of corporate governance processes, documentation, and regulatory requirements
Proficiency in entity management systems (e.g., Athennian) and legal technology tools
Advanced proficiency in Microsoft Excel (e.g., data analysis, pivot tables) and PowerPoint
Demonstrated ability to design, document, and improve workflows, SOPs, and operational processes
Strong program and project management skills with the ability to manage multiple priorities independently
Ability to effectively interact with auditors, regulators, and senior leadership

Job Responsibility

Manage the corporate governance program for Sammons Financial Group entities, including the preparation and maintenance of minute books and written consents
Manage entity governance lifecycle activities, including formations, dissolutions, annual filings, officer/director changes, and related regulatory requirements
Maintain and continuously enhance entity management systems (e.g., Athennian) to ensure records are accurate, complete, and audit-ready
Serve as the primary point of contact for governance-related inquiries from internal stakeholders, auditors, regulators, and external partners
Exercise independent judgment in interpreting governance requirements, identifying risks, and determining appropriate courses of action
Interact regularly with senior leaders, board members, and external stakeholders with a high degree of professionalism, discretion, and confidence
Coordinate governance communications and logistics, ensuring clarity, timeliness, and accuracy
Translate complex governance, legal, and regulatory requirements into clear, actionable guidance for stakeholders
Build and maintain strong cross-functional relationships to drive alignment and execution across Legal, Finance, Risk, Compliance, and business units
Design, implement, and continuously improve corporate governance processes, workflows, and controls with a focus on scalability, efficiency, and risk mitigation

What we offer

Comprehensive health coverage for you and your family, including Medical, Dental, Vision, HSA & FSA options, and term life insurance
Competitive compensation with a performance-based incentive program tied to clear goals and individual and/or company success
Invest in your future with our 100% company-funded Employee Stock Ownership Plan (ESOP), plus automatic enrollment in our 401(k)
Work–life balance that means something. Friday afternoons off year-round, generous paid time off, and paid holidays
Commit to your growth with paid development time, tuition reimbursement, and professional development opportunities across industry, individual, and leadership programs
Make an impact beyond the workplace through volunteer time off, and our company nonprofit matching gift program, supporting the causes that matter most to you
An ownership culture that inspires
join a connected, values-driven workplace where employees take accountability, support one another, and are empowered to do their best work—together shaping our future shared success

Fulltime

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Executive Assistant & Corporate Governance Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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Executive Assistant & Corporate Governance Coordinator

Executive Assistant to SVP Corporate Governance and Sustainability - General Counsel

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Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Corporate Governance Administrator

Executive Assistant

Program Manager, Corporate Governance & Legal Department Operations

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