Executive Assistant & Corporate Governance Coordinator

• Coordinate complex schedules, meetings, travel arrangements, and executive priorities for senior leadership, ensuring alignment with organizational objectives and key business initiatives
• Prepare executive briefings, reports, presentations, and correspondence while monitoring incoming communications and escalating matters as appropriate
• Facilitate interactions between executive leadership and internal stakeholders by organizing agendas, meeting materials, and follow-up activities
• Anticipate scheduling conflicts, shifting priorities, and emerging issues to ensure leaders remain focused on strategic business matters
• Support special projects and enterprise-wide initiatives requiring executive oversight and cross-functional coordination
• Oversee the administration of board and committee meetings, including annual planning, meeting logistics, director communications, and distribution of confidential materials
• Assemble board packages and supporting documentation by partnering with business leaders to gather, review, and organize meeting content
• Maintain governance calendars, meeting schedules, attendance records, committee assignments, and director information
• Capture meeting discussions, decisions, resolutions, and action items while monitoring progress on outstanding deliverables
• Manage board portal administration and ensure timely, secure access to governance materials
• Support corporate governance activities by maintaining records, policies, resolutions, and other official documentation
• Assist with regulatory and public-company governance requirements, including director questionnaires, annual disclosures, proxy-related materials, and governance reporting
• Coordinate director onboarding activities and serve as a point of contact for board-related requests and inquiries
• Monitor governance deadlines and assist in maintaining compliance with applicable corporate, regulatory, and industry requirements
• Partner closely with legal, compliance, finance, and executive leadership teams to support governance best practices.

• 7+ years of experience supporting senior executives, boards of directors, or corporate governance functions
• Prior experience within banking, financial services, insurance, wealth management, or another highly regulated environment strongly preferred
• Demonstrated experience coordinating board meetings and managing governance-related documentation
• Proficiency with board management platforms such as Diligent, Boardvantage, or similar governance systems
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Excel
• Exceptional organizational, communication, and project management abilities with a high level of professionalism and discretion
• Bachelor's degree preferred
• governance-related certifications are a plus.

governance-related certifications

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan