Executive Assistant, Compliance

• Provide executive administrative support for assigned Executive(s)
• Handling various administrative duties to support and enhance efficient office and department operations
• Managing complex scheduling logistics, extensive calendar management, and sending reminders to facilitate productivity of Executive(s)
• Managing, coordinating, and arranging travel and travel-related arrangements, including lodging, transportation, and meal coordination for the Executive (s)
• Preparing and filing expense reports for the Executive(s), and managing the department’s purchase order process and processing of invoices
• Creating, editing, and proofreading emails, memos, correspondence, spreadsheets, and other written material to facilitate Executive effectiveness
• Maintaining professionalism and strict confidentiality with all information and materials
• Provide program management oversight for Executive(s) and department(s) to ensure deadlines are met
• Assisting in planning meetings (live, videoconference and conference calls) and developing agendas
• Assisting in departmental effectiveness including ordering equipment and supplies for the department, handling catering orders, organizing department events, and supporting travel and expense requests
• Developing and maintaining an understanding of KARL STORZ business activities
• Assisting with and collaborating in the development of department specific materials on behalf of Executive(s)
• Using discretion in answering and screening email and telephone calls
• Bringing to management’s attention matters of major importance
• Providing periodic and short-term relief to other Executive Assistants
• Collaborating with business partners at all levels, both locally and globally
• Other duties as assigned

• Minimum 7 years of relevant work experience as an Assistant to Executives or C-level leaders
• AA degree
• Proficient in Microsoft Suite including Word, Excel, Power Point with the ability to learn new job-related systems and software
• Demonstrated ability to work diplomatically with different personalities among upper management and employees at all levels
• Detail-oriented problem solver with experience in program management activities
• Demonstrated ability to manage multiple priorities and projects with excellent follow-through to meet deadlines
• Superior common sense, judgment, pragmatism, tact, diplomacy and professionalism
• Exceptional organizational, analytical and interpersonal skills
• Expert presentation and written and verbal communication skills
• Ability to work in a team-oriented environment and be flexible, adaptable and responsive to colleagues at all levels
• Ability to work with external vendors, executives, senior management and support staff on matters of concern to Executive(s) and/or department
• Ability to type accurately using standard business vocabulary and grammar
• Ability to handle conflict appropriately
• Ability to discern when to escalate issues upward and when to make appropriate decisions
• Ability to contribute a fun and creative approach to team activities and morale

BA degree + 5 years experience

• Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance
• 3 weeks vacation, 11 holidays plus paid sick time
• Up to 8 weeks of 100% paid company parental leave
• 401(k) retirement savings plan providing a match of 60% of the employee’s first 6% contribution
• Section 125 Flexible Spending Accounts
• Life, STD, LTD & LTC Insurance
• Tuition pre-imbursement up to $5,250 per year
• Fitness reimbursement of up to $200 annually