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Executive Assistant, Communications

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Assessfirst

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Location:
United States , Manhattan

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

90000.00 - 115000.00 USD / Year
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Job Description:

The Executive Assistant - Communications will provide direct support to the EVP Communications & the VP Press & Influence as well as support the department team with overall administrative support in relation to key projects, initiatives, travel arrangements and other duties as defined.

Job Responsibility:

  • Direct report to EVP Communications
  • Manage and process invoice processing and new vendor onboarding through MyEasyOrder platform
  • Oversee DocuSign signature of legal documents, NDA & Folio 2 documentation for vendor engagement
  • Calendar management as well as meeting scheduling and coordination and securing reservations for EVP and VP of Press & Influence
  • Travel and timely T&E expense report submission and management for EVP Communications
  • Travel and timely T&E expense report submission and management for VP Press & Influence
  • Liaison with media partners / publishers for meeting engagement
  • Purchase Order process management
  • Powerpoint presentation deck creation for comms strategy, activity recaps and prep for monthly Senior Management Meetings
  • Hospitality Management and Overseeing the Billing Process for - Domestic and International Hotel Room Blocks, Group Transportation, HI Senior Executive Visits etc
  • Create itineraries and handle travel and event logistics for EVP, VP of Press, and Comms team
  • Act as the Comms Team representative to organize and communicate all Podium meeting initiatives & scheduling
  • Manage daily Press & VIP newsletter and weekly recap to International Team
  • Support VIP Team coordinating event hospitality & room blocks and weekly press giftings
  • Provide Ad-Hoc Support to the Comms Team at large
  • All other duties assigned by supervisor and VP of Press & Influence

Requirements:

  • Proven ability to prioritize, multi-task and solve problems proactively
  • Professional communication skills, both verbal and written
  • Possess a collaborative spirit and “can-do” attitude
  • Initiative, anticipation & forward planning ability
  • Reactive, Proactive & Flexible
  • High level of attention to detail and strong organization skills
  • Manages time effectively & resourceful
What we offer:
  • Commission and bonus incentives based on sales performance
  • Medical, Dental, Vision
  • Life Insurance and Disability
  • Paid time off (15 vacation days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
  • Paid Parental Leave and Transition Time
  • 401(k) and Roth Retirement Plan with company matching and profit sharing
  • Various voluntary benefits (e.g., flexible spending accounts, fitness reimbursement, voluntary life insurance)
  • Product discount and EAP resources
  • Access to Calm App, Health Advocate, Family Building Support, and more

Additional Information:

Job Posted:
January 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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