Executive Assistant, Communications Job at Assessfirst (Manhattan)

Executive Assistant, Communications

The Executive Assistant - Communications will provide direct support to the EVP ...

Location

United States , Manhattan

Salary:

90000.00 - 115000.00 USD / Year

Assessfirst

Expiration Date

Until further notice

Requirements

Proven ability to prioritize, multi-task and solve problems proactively
Professional communication skills, both verbal and written
Possess a collaborative spirit and “can-do” attitude
Initiative, anticipation & forward planning ability
Reactive, Proactive & Flexible
High level of attention to detail and strong organization skills
Manages time effectively & resourceful

Job Responsibility

Direct report to EVP Communications
Manage and process invoice processing and new vendor onboarding through MyEasyOrder platform
Oversee DocuSign signature of legal documents, NDA & Folio 2 documentation for vendor engagement
Calendar management as well as meeting scheduling and coordination and securing reservations for EVP and VP of Press & Influence
Travel and timely T&E expense report submission and management for EVP Communications
Travel and timely T&E expense report submission and management for VP Press & Influence
Liaison with media partners / publishers for meeting engagement
Purchase Order process management
Powerpoint presentation deck creation for comms strategy, activity recaps and prep for monthly Senior Management Meetings
Hospitality Management and Overseeing the Billing Process for - Domestic and International Hotel Room Blocks, Group Transportation, HI Senior Executive Visits etc

What we offer

Commission and bonus incentives based on sales performance
Medical, Dental, Vision
Life Insurance and Disability
Paid time off (15 vacation days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
Paid Parental Leave and Transition Time
401(k) and Roth Retirement Plan with company matching and profit sharing
Various voluntary benefits (e.g., flexible spending accounts, fitness reimbursement, voluntary life insurance)
Product discount and EAP resources
Access to Calm App, Health Advocate, Family Building Support, and more

Fulltime

Executive Assistant, Marketing & Communications

As Executive Assistant to the Chief Communications Officer and VP of Communicati...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

6+ years of experience in a Senior Executive Assistant support role
Previous experience supporting Marketing and or Communications teams
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners

Job Responsibility

Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc.
Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
Identify areas to optimize CCO & VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
Partner with the CMO’s EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity to employees
health, dental & vision
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Senior Administrative Assistant / Executive Assistant

Our client is seeking a polished, experienced administrative professional to sup...

Location

United States , San Francisco

Salary:

100000.00 - 130000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of administrative experience supporting multiple leaders or stakeholders
Ability to operate effectively in a fast-paced, evolving environment
Comfortable working within a shared-support model
Exceptional organization, attention to detail, and communication skills
Strong time-management abilities and comfort handling competing priorities
Positive, proactive, and eager to take initiative
Independent thinker with strong problem-solving instincts
High emotional intelligence and professionalism
Advanced proficiency in Outlook

Job Responsibility

Provide high-level administrative support to a senior leader, with additional assistance to team members as needed across events, travel, team operations, and project work
Oversee multiple demanding calendars across time zones, ensuring seamless scheduling and prioritization
Plan and prepare for internal and external meetings, team sessions, and related materials
Summarize key messages and action items from calls or voicemails and ensure timely follow-through, including CRM updates
Maintain accountability for internal timelines, deliverables, and data accuracy across reports, notes, and operational processes
Assist in developing and implementing new operational systems and tools
Serve as a liaison between internal groups to support shared initiatives and information flow
Maintain accurate records of contacts, introductions, and relationship activity
Build and maintain lists of potential contacts or prospects to support strategic travel and outreach
Prepare and submit expense reports accurately and on time

Fulltime

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...

Location

United Kingdom , South West London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a PA or EA role
Excellent organisational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite and digital tools
Ability to work independently and manage multiple priorities
Discreet, professional, and reliable

Job Responsibility

Provide high-level administrative support to senior executives
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare documents, reports, and presentations
Handle confidential information with discretion
Liaise with internal teams and external stakeholders
Assist with project coordination and follow-ups
Support with office management tasks as needed

What we offer

Flexible working hours
Supportive and friendly team culture
Opportunity to grow with the business

Parttime

Senior Administrative Assistant / Executive Assistant

We are seeking a seasoned Senior Administrative Assistant / Executive Assistant ...

Location

United States , San Diego, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Senior living/care experience is REQUIRED
5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
Experience supporting senior executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities
Comfortable working independently with minimal supervision
Professional, business-direct communication style
High level of discretion and confidentiality

Job Responsibility

Provide day-to-day administrative support to executive leadership
Manage executive calendars, meetings, and scheduling
Coordinate domestic travel for executives (monthly travel for COO
quarterly/biannual events)
Assist executives with tasks related to home office operations
Handle confidential and sensitive information with discretion
Serve as the primary administrative point of contact for a corporate office of ~20 employees
Order and manage office and kitchen supplies
oversee regular inventory
Support office logistics, reservations, and special events

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Executive Housekeeper / Assistant Executive Housekeeper

Responsible for the daily shift operations of Housekeeping, Recreation/Health Cl...

Location

Malaysia , Johor Bahru

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the housekeeping or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
no work experience required

Job Responsibility

Responsible for the daily shift operations of Housekeeping, Recreation/Health Club and, if applicable, Laundry
Directs and works with employees to ensure property guestrooms, public space and employee areas are clean and well maintained
Completes inspections and holds people accountable for corrective action
Assists in ensuring guest and employee satisfaction while maintaining the operating budget
Ensures guest room status is communicated to the Front Desk in a timely and efficient manner
Works effectively with the Engineering department on guestroom maintenance needs
Supervises the property general cleaning schedule
Obtains list of rooms to be cleaned immediately and list of prospective check-outs or discharges to prepare work assignments
Inventories stock to ensure adequate supplies
Supervises daily Housekeeping shift operations and ensures compliance with all housekeeping policies, standards and procedures

Fulltime

Executive Assistant to Executive Director Water Services

This is a key role within a busy and high-performing directorate. You’ll be at t...

Location

New Zealand , Napier

Salary:

73400.00 - 86200.00 NZD / Year

Napier City Council

Expiration Date

Until further notice

Requirements

Experience supporting senior leaders in an EA or PA role
Strong organisation and time management skills
Confidence preparing reports and coordinating meetings
The ability to manage multiple priorities and work independently
A high level of discretion and professionalism
Strong communication and relationship-building skills
Good working knowledge of Microsoft Office and systems

Job Responsibility

Manage calendars, emails, travel, and day-to-day priorities
Prepare reports, presentations, and Council/ELT papers
Coordinate meetings, agendas, minutes, and follow-ups
Support reporting requirements including KPIs, budgets, and planning cycles
Assist with LGOIMA responses and legislative reporting
Help coordinate complaints and correspondence
Build strong working relationships across Council and with external stakeholders
Look for ways to improve processes and keep things running smoothly

What we offer

5 weeks' annual leave after 2 years service
Discounted health insurance work scheme + Eye test subsidy
Retailer discounts + study assistance
Employee Assistance Program (OCP)
Quarterly values awards + Birthday vouchers + Social club
Free flu vaccinations (annual)
Ka Awatea Cultural Wānanga + NCC Kapa Haka
Te Reo Māori language classes

Fulltime

Executive Team Assistant / Events Executive

Join our client and make a difference! Our client is looking for a highly organi...

Location

United Kingdom , Wimbledon

Salary:

32000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Excellent written and verbal communication
Experience in high-level administration and event coordination
Ability to handle confidential information with integrity
Proficiency in modern office software and scheduling tools

Job Responsibility

Provide comprehensive administrative support to the Board of Governors and Executive Team
Organise, attend, and minute meetings
prepare agendas and track actions
Draft letters, reports, and references
manage sensitive information with discretion
Coordinate communication between governors, directors, school leaders, and external stakeholders
Support governor performance reviews and induction/training processes
Maintain accurate records of appointments, attendance, and declarations of interest
Ensure compliance with governance legislation and GDPR
Manage the organisation's policy library and collaborate with department heads

Fulltime

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Executive Assistant, Communications

Job Description

Job Responsibility

Requirements

What we offer

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