Executive Assistant Business Partner Job at Uber (Mexico City)

Executive Assistant Business Partner II, Business Development

The Business Development organization is looking for an experienced Executive As...

Location

United States , San Francisco

Salary:

51.93 - 57.70 USD / Hour

Uber

Expiration Date

Until further notice

Requirements

Minimum 6+ years of administrative experience preferred
Minimum 3+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups)
Experience with business tools and platforms such as Slack, Concur, Egencia, Coupa, and MeetingSelect

Job Responsibility

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leader is properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate a complex conference room landscape
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
All full-time employees are eligible to participate in a 401(k) plan
Eligible for various benefits

Fulltime

Executive Assistant Business Partner II, Business Development

The Finance organization is looking for an experienced Executive Assistant Busin...

Location

United Kingdom , London

Salary:

Not provided

Uber

Expiration Date

Until further notice

Requirements

Minimum 8+ years of administrative experience preferred (min. 6+ in Sr. EA role)
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups)
Experience with business tools and platforms such as Slack, Concur, Egencia, Coupa, and MeetingSelect

Job Responsibility

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leader is properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate a complex conference room landscape
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses

Executive Assistant Business Partner III

The Executive Assistant Business Partner to the Global Head of U4B will assistin...

Location

United States , New York

Salary:

59.62 - 66.35 USD / Hour

Uber

Expiration Date

Until further notice

Requirements

8+ years of administrative experience supporting senior executive leadership
Proven experience managing complex international travel logistics, including multi-destination itineraries and visa processing
Demonstrated ability to manage high-volume, shifting calendars with minimal oversight in a fast-paced, global environment

Job Responsibility

Own the executive's global calendar and travel portfolio end-to-end
from strategic scheduling to complex multi-country itineraries, visa coordination, and real-time logistics support
Serve as a trusted point of contact for internal and external stakeholders, representing the Global Head of U4B with professionalism and discretion across all interactions
Partner closely with the Chief of Staff to align on priorities, flag risks early, and ensure seamless execution of the executive's agenda
Lead coordination for key team moments, including all-hands, summits, QBRs, and global team offsites, from planning through execution
Track action items, project deadlines, and deliverables across a fast-moving team, proactively following up to ensure nothing falls through the cracks

What we offer

Bonus program
Equity award
401(k) plan
Various benefits

Fulltime

Executive Assistant Business Partner II, Product & Design

The Product and Design organization is looking for an experienced Executive Assi...

Location

United States , San Francisco

Salary:

51.93 - 57.70 USD / Hour

Uber

Expiration Date

Until further notice

Requirements

Minimum 6+ years of administrative experience
Minimum 8+ years of administrative experience preferred
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google calendar
Tech company experience
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight

Job Responsibility

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
Eligible to participate in a 401(k) plan
Various benefits

Fulltime

Executive Assistant Business Partner II

The role will support the Chief Privacy Officer, Chief Product Counsel and Assoc...

Location

United States , San Francisco

Salary:

51.93 - 57.70 USD / Hour

Uber

Expiration Date

Until further notice

Requirements

Minimum 6+ years of administrative experience
Minimum 8+ years of administrative experience preferred
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google calendar
Tech company experience
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight

Job Responsibility

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses

What we offer

Bonus program
401(k) plan
Equity award
Various benefits

Fulltime

Executive Assistant Business Partner II, Uber Advertising

Executive Assistant Business Partners (EABPs) partner with Uber’s leadership to ...

Location

United States , New York

Salary:

51.93 - 57.70 USD / Hour

Uber

Expiration Date

Until further notice

Requirements

Minimum 6+ years of administrative experience
Minimum 8+ years of administrative experience preferred
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google calendar
Tech company experience
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight

Job Responsibility

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
All full-time employees are eligible to participate in a 401(k) plan
Eligible for various benefits

Fulltime

Sr. Executive Assistant Business Partner II

Executive Assistant Business Partners (EABPs) in Finance partner with Uber’s lea...

Location

United States , New York

Salary:

171000.00 - 190000.00 USD / Year

Uber

Expiration Date

Until further notice

Requirements

Minimum 8+ years of administrative experience for EABP III role
Advanced Google Suite experience (Mail, Calendar, Docs, Sheets, Slides, Groups)

Job Responsibility

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leader is properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate a complex conference room landscape
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
All full-time employees are eligible to participate in a 401(k) plan
Eligible for various benefits (details at link)

Fulltime

Executive Assistant Business Partner I

The Product and Design organization is looking for an experienced Executive Assi...

Location

United States , San Francisco

Salary:

44.24 - 49.05 USD / Hour

Uber

Expiration Date

Until further notice

Requirements

Minimum 2+ years of administrative experience for EABP I role
Minimum 4+ years of administrative experience preferred for EABP I role
Minimum 2+ years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business for EABP I role

Job Responsibility

Strategic Scheduling: Manage complex Google Calendars by vetting and prioritizing requests and providing recommendations to optimize the leader’s time
Meeting Preparedness: Ensure the leader is fully briefed, provided with necessary materials, and remains on schedule for all engagements
Stakeholder Coordination: Facilitate and manage scheduling for high-level meetings involving multiple internal and external stakeholders
Technical & Physical Logistics: Navigate complex conference room landscapes and manage technical setup for seamless meeting execution
Governance & Tracking: Support leadership meetings by capturing detailed notes and tracking action items to ensure accountability
Project Oversight: Drive results by providing proactive reminders and follow-ups on project deadlines, deliverables, and outstanding action items
Facilities & Space Planning: Assist with space planning and office logistics to support team growth and physical environment needs
Global Travel Coordination: Execute domestic and international travel arrangements, including detailed itineraries, visa processing, and remote logistics support
Financial Administration: Manage the end-to-end expense process, ensuring timely submission and compliance with corporate policies
Budgetary Oversight: Monitor team morale budgets and provide feedback/auditing for team-wide expense reports

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
All full-time employees are eligible to participate in a 401(k) plan
Eligible for various benefits

Fulltime

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Executive Assistant Business Partner

Job Description

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