Executive Assistant Business Partner II, Product & Design Job at Uber (San Francisco)

Job Description

The Product and Design organization is looking for an experienced Executive Assistant Business Partner II to support executives within Design and provide complex executive support to the organization's leaders. This role will provide high-level administrative and program support across various technical teams. Knowledge of the complexities of tech teams working across Product, Design and Engineering are essential to the success of this role. The team is looking for a dynamic EABP who is always willing to learn and fully immerse themselves within the team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a complex team as a Business Partner - attending meetings, taking notes, planning events, while also collaborating with a complex team of EABPs, Program Managers, Product Managers, Engineers, and other stakeholders across the company.

Job Responsibility

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
May work on other tasks and projects as assigned

Requirements

Minimum 6+ years of administrative experience
Minimum 8+ years of administrative experience preferred
Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Google calendar
Tech company experience
Experience supporting multiple leaders
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Strong organizational skills with a strong attention to detail
Experience coordinating projects
Experience with budget management
Ability to work with confidential information
Experience working in a complex, matrixed and global environment
Bachelor’s degree or equivalent practical experience

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
Eligible to participate in a 401(k) plan
Various benefits

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Executive Assistant Business Partner II, Product & Design

Job Description

Job Responsibility

Requirements

What we offer

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