Executive assistant & Business Operation support Job at General Motors (Shanghai)

Executive assistant & Business Operation support

General Motors

Location:
China , Shanghai

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

GM China’s Design organization is seeking a Design Business Operation & Administrative Support personnel who can manage multiple responsibilities with an open mind and high flexibility. This role is approximately 50% design operations and 50% administrative work, acting as an individual contributor supporting the Design Operations Manager and broader design leadership.

Job Responsibility:

Own day to day operations for the GM China Design studio
Manage design safety policies and on-site execution in the design center
Manage security assets and data in alignment with GM standards
Partner and coordinate with GM global teams to support leadership and align on standards and best practices
Provide calendar and schedule management for design leadership (meetings, reviews, travel time, key events)
Organize and support design reviews, leadership meetings, and workshops (invitations, room/VC booking)
Coordinate travel arrangements and expense processing for design leaders and visitors in line with GM policies
Maintain documentation and records (policies, operating procedures, org charts, contact lists, training records) for the design studio
Support hiring and onboarding logistics (onboarding/offboarded checklists, system/access requests)
Act as a central point of contact for internal and external inquiries related to the design studio, redirecting or escalating as appropriate
Help drive communications within the studio (announcements, newsletters, notice boards, event coordination)

Requirements:

Bachelor’s degree in business, Finance, Engineering, Design/Business Management, or equivalent experience
3+ years of experience in administrative or executive support (e.g., supporting leaders or teams with scheduling, meeting support, documentation, and travel/expense coordination) is strongly preferred
Fluency in English (written and spoken)
ability to work proactively and take ownership with high flexibility
Strong team player with effective communication and stakeholder management skills
Proven ability to develop creative and innovative solutions to complex problems with significant impact on future products
Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
Strong proficiency with productivity tools (e.g., Outlook, Excel, PowerPoint, collaboration platforms)

Additional Information:

Job Posted:
April 16, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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Executive assistant & Business Operation support

General Motors

Location:
China , Shanghai

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 16, 2026

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