Executive assistant, business law Job at Randstad (Montréal)

Executive assistant, business law

Randstad

Location:
Canada , Montréal

Category:
Legal

Contract Type:
Not provided

Salary:

75000.00 - 90000.00 CAD / Year

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Job Description:

Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Do you have experience as an Executive Assistant in a legal firm? Are you looking to join a national organization that fosters the personal development of individuals and offers stimulating career prospects? ... Our client, a major national legal firm, is looking to hire an executive assistant, Business Law for their office in downtown Montreal.

Job Responsibility:

Administrative and legal support to 2 lawyers and 2 associates
Managing the workflow of lawyers’ support needs with access to emails, calendar, files, due dates, and client-related activities to provide day-to-day administrative support
Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support
Travel arrangements and ancillary arrangements including preparing itineraries
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
File management
Monitoring emails, assessing priorities, gathering relevant information, taking appropriate action and preparing responses
Receiving, handling, screening and/or directing incoming calls as directed by lawyers
responding to routine inquiries and requests from clients
and taking messages as required
Working collaboratively with lawyers and Billing Assistants to ensure bills are reviewed and processed on a monthly basis in line with Firm deadlines
Proactively monitoring outstanding customer invoices and working with lawyers and the collections team to follow up on late payments
Coordinating and arranging for on-site and external meetings, conferences and events. Coordinating logistics of internal and external conferences, meetings and small events
Proactively coordinating business development activities with internal lawyers, teams and functional area staff as needed and managing sponsorship requests
Coordinating and dispersing tasks to be performed by various internal division

Requirements:

Legal Assistant diploma or college certificate or university degree in Business Administration or equivalent
Minimum of five (5) years of experience in a similar role with senior management, with experience ideally acquired in a professional services environment
Requires an understanding of the legal practice of Litigation and in-depth knowledge of business and legal terminology
Excellent command of French and English, both spoken and written
Advanced skills in using the Microsoft Office 365 suite
Ability to work independently with minimal supervision and collaboratively within a dynamic team with tact, respect and professionalism
High level of discretion, professionalism and ability to handle extremely confidential information
Flexibility and ease in evolving in a fast-paced and constantly changing environment
Critical thinking skills required to plan, organize and problem solve proactively
Concern for high level service, sense of initiative, rigor and good judgment
Flexibility to work occasional overtime

What we offer:

Competitive salary based on experience
3 weeks of vacation
6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
Exceptional benefits from day one including firm-paid group insurance coverage, a wellness program, and a technology expense allowance
Strong community involvement and a commitment to equity, diversity and inclusion

Additional Information:

Job Posted:
December 25, 2025

Expiration:
February 12, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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