Executive Assistant - Brokerage

• Own executive calendars end-to-end, coordinating meetings, protecting priorities, and handling senior interview logistics
• Keep meetings sharp and productive. Prep materials, capture decisions, and track action items
• Serve as a professional first point of contact for the Head of Brokerage, thoughtfully managing incoming correspondence
• Create polished presentations, reports, and documents that reflect the team’s brand
• Manage vendor contracts and invoices, process expense reports, and assist with budget oversight
• Handle sensitive and market-sensitive information with the utmost discretion and professionalism
• Organize company events, off-sites, and team activities that reflect our unique fintech culture
• Anticipate needs and solve problems before they escalate

• 3–5 years of experience supporting executive-level leaders
• College degree preferred
• Exceptional organizational skills with the ability to juggle multiple priorities
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite, Concur, and SharePoint, and quick to pick up new tools
• Self-directed, with sound judgment and strong decision-making skills
• Professional, personable, and highly discreet
• Flexible and adaptable, including occasional after-hours availability

Brokerage experience a plus but not required

• Performance Bonuses
• Stock Purchase Options
• Medical/Vision/Dental Benefits
• 401k Plan
• 20 Paid Vacation Days (plus an additional paid vacation day the month of your birthday)
• 10 Paid Sick Days
• Gym Membership Reimbursement
• Commuter Benefits
• Pet Insurance
• Wellness & Mental Health Programs
• Charitable Donation Matching
• Two Paid Volunteer Days Off
• Daily catered lunch when in the office
• Full kitchen with snacks and beverages
• In-building gym
• Shuttle to/from Metra