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Robert Half Logo Robert Half · Office Administration

Executive Assistant - Bilingual in Mandarin

United States, Cupertino, California · Job Posted March 19, 2026
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Job Description

We are looking for a dedicated and detail-oriented Executive Assistant who is fluent in both Mandarin and English to support a senior executive in Cupertino, California. In this long-term contract position, you will play a key role in managing schedules, coordinating travel, and facilitating communication across global teams. This is an excellent opportunity for an experienced individual with strong attention to detail to contribute to high-level strategic initiatives while ensuring smooth day-to-day operations.

Job Responsibility

  • Coordinate and manage the Chairman's calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones
  • Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation
  • Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency
  • Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion
  • Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks
  • Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail
  • Handle sensitive business and financial information with the utmost discretion and confidentiality
  • Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs
  • Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment

Requirements

  • At least 5 years of experience as an Executive Assistant, preferably within multinational or publicly-listed companies
  • Fluency in Mandarin and English, with exceptional verbal and written communication skills in both languages
  • Proven ability to collaborate effectively across diverse cultures and time zones, demonstrating a global mindset
  • Advanced proficiency in Microsoft Office Suite, Google Suite, and scheduling tools
  • Strong organizational skills and the ability to manage multiple priorities with attention to detail
  • Demonstrated ability to maintain strict confidentiality and handle sensitive information responsibly
  • Initiative-driven with a proactive approach to problem-solving and process improvement
  • Experience managing complex travel arrangements and executive calendars

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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