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Executive Assistant - Bilingual in Mandarin

Robert Half

Location:
United States , Cupertino, California

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a dedicated and detail-oriented Executive Assistant who is fluent in both Mandarin and English to support a senior executive in Cupertino, California. In this long-term contract position, you will play a key role in managing schedules, coordinating travel, and facilitating communication across global teams. This is an excellent opportunity for an experienced individual with strong attention to detail to contribute to high-level strategic initiatives while ensuring smooth day-to-day operations.

Job Responsibility:

Coordinate and manage the Chairman's calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones
Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation
Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency
Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion
Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks
Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail
Handle sensitive business and financial information with the utmost discretion and confidentiality
Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs
Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment

Requirements:

At least 5 years of experience as an Executive Assistant, preferably within multinational or publicly-listed companies
Fluency in Mandarin and English, with exceptional verbal and written communication skills in both languages
Proven ability to collaborate effectively across diverse cultures and time zones, demonstrating a global mindset
Advanced proficiency in Microsoft Office Suite, Google Suite, and scheduling tools
Strong organizational skills and the ability to manage multiple priorities with attention to detail
Demonstrated ability to maintain strict confidentiality and handle sensitive information responsibly
Initiative-driven with a proactive approach to problem-solving and process improvement
Experience managing complex travel arrangements and executive calendars

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 19, 2026

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