Executive Assistant and Team Administrator Job at Morson Talent (Manchester)

BIIC Executive Assistant and Team Admin

Join the Business Support & Administration team to ensure Barclays operates smoo...

Location

India , Mumbai

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Coordinate visits of senior business stakeholders
Ensure organisational charts for teams are up to date
Responsible for all the logistics such as travel, ground transport and Visas for the senior staff
Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams
Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements
Arrange conferences, meetings, and travel reservations for office personnel
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Email management , as applicable.

Job Responsibility

Provide world class administrative support at an executive level
Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

What we offer

Wellness rooms, gyms and mental health support
Modern workspaces, collaborative areas, and state-of-the-art meeting rooms
On-site cafeterias, fitness centers, and tech-equipped workstations
Hybrid working
Structured approach to hybrid working with fixed 'anchor' days

Fulltime

New

Personal Assistant and Team Support

We are currently seeking a Personal Assistant and Team Support to be based in Lo...

Location

United Kingdom , London

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Sound administrative and organizational skills
Adopt a learner mindset and apply it to all aspects of the role
Excellent English language skills, both written and verbal
Excellent interpersonal skills: Communicate and establish positive relationships at all levels
Actively network with peers, the wider RDS, and externally where appropriate
Actively seek and provide constructive feedback
Provide support for the T&S Admin pool (e.g., for leave, illness, and event planning, with exact dimensions specified in the Job Description)
Ability to work independently, set priorities, and manage workload while adhering to deadlines: Able to prioritize tasks and manage conflicts efficiently and with a positive attitude
Maintain resilience under pressure
Strong digital literacy: Proficient in MS Office Products

Job Responsibility

Support for the London-based Head of Integrated Process Risk Controls and Manager of T&S Transformation Program Delivery
Administration role within the T&S Business
Day-to-day systems support
Expense processing
Travel bookings
Events organizing
Employment of contractors
Raising purchase orders
Invoicing
Manage diaries

Fulltime

Executive Team Assistant

We are seeking an Executive Team Assistant to join Rapport. Our Executive Assist...

Location

Ireland , Dublin

Salary:

50000.00 EUR / Year

14forty

Expiration Date

Until further notice

Requirements

Excellent written and verbal communication skills in every interaction to ensure smooth and efficient day-to-day operations within the firm
Vibrant, dynamic by nature
Ideally possess previous experience in a similar role
A go-getter, someone who’s not afraid to get stuck in

Job Responsibility

Calendar management, at times can also be inclusive of inbox management
Arranging travel and managing itineraries for complex international and domestic trips
Prepare expense reports in a timely manner ensuring accuracy and submit in accordance as per policy
Screen all calls for executives and direct as necessary
Managing communications, special projects and ad-hoc event assistance
Understanding and utilizing all resources available to ensure success and understanding the proper escalation path and when it is needed
Establish partnerships that help identify efficiencies and participate in process improvement initiatives across business support groups
Work in partnership with other Executive Assistants to ensure seamless coverage and provide backup support as needed while providing excellent customer service to business groups

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Tax-saver tickets on public transport in partnership with Travel Hub and/or Bike to Work Scheme
Free barista bar on shift
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital GP services
Eye examination voucher for Visual Display Unit (VDU/DSE) test

Fulltime

Events and Executive Assistant

Optiver is looking for an Events & Executive Assistant to join our Travel, Event...

Location

United States , New York

Salary:

115000.00 - 140000.00 USD / Year

Optiver

Expiration Date

Until further notice

Requirements

6+ years of experience in event planning, executive support, office experience, or a hybrid role combining these areas
Proven track record of planning and executing events end to end — from concept and budgeting through vendor management and day-of delivery
Experience providing executive-level administrative support across global time zones, including complex calendar and travel management
A natural culture builder who takes initiative, brings energy, and thrives on creating great experiences for the people around them
Highly organized with strong prioritization and project management skills, comfortable managing multiple workstreams simultaneously
Excellent vendor management skills, including sourcing, negotiation, and relationship building
Strong written and verbal communication skills with the ability to engage stakeholders at all levels
Comfortable working in a fast-paced, dynamic environment with evolving priorities
Experience in financial services, trading, or a high-performance professional environment is a plus
Bachelor’s degree or equivalent experience

Job Responsibility

Serve as the primary culture steward for the NYC office: taking ownership of the office experience, championing engagement, and creating an environment where people want to show up and do their best work
Provide executive support to a senior NY leader, proactively managing their schedule, priorities, travel, and helping them shape a positive culture
Collaborate closely with the Event Manager to ensure alignment with the broader US events strategy, budget, and event experience goals
Identify and surface improvements to event playbooks, vendor management, and office experience workflows to raise the operational bar
Own the local planning, logistics, and execution of institutional trading events — from client dinners and market-facing gatherings to conference participation and hosted experiences
Manage invite lists, vendor relationships, venues, budgets, and day-of execution to ensure every event reflects Optiver’s brand and professionalism
Act as a communication bridge between the NYC office and global teams across APAC, EMEA, and US regions
Plan and execute all NYC employee events end to end, aligned with the broader US events strategy and budget
This role requires flexibility for evening and weekend event coverage

What we offer

The opportunity to work alongside best-in-class professionals from over 40 different countries
Highly competitive compensation package including performance-based bonus structure
401(k) match up to 50%
Comprehensive health, mental, dental, vision, disability, and life coverage
25 paid vacation days alongside market holidays
Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sporting leagues and more

Fulltime

Executive Assistant and Office Manager (Temporary Maternity Leave Cover – 18 Months)

The Executive Assistant and Office Manager role is a temporary 18‑month maternit...

Location

Sweden , Stockholm

Salary:

Not provided

Mastercard

Expiration Date

Until further notice

Requirements

High School education required
Minimum 8 years’ experience in an Executive Assistant and/or Office Manager role
Extensive experience in administrative support within a corporate environment, interacting with senior leaders and senior customers
Proficient in Microsoft Office tools
Fluent in Swedish and English
Highly motivated, well-organized, and detail-oriented, with a strong customer and service mindset
Proven experience supporting senior or executive-level leaders, including complex calendar and international travel management
Calm, adaptable, and effective in fast-paced and changing environments
Strong professional judgment, discretion, and business etiquette
Ability to manage multiple priorities simultaneously and meet deadlines with confidence

Job Responsibility

Manage the Division President’s calendar, ensuring meetings, travel, and commitments are accurately scheduled and prioritized
Coordinate complex international travel, including visa applications, flights, accommodations, and logistical arrangements
Collaborate with internal and external stakeholders to coordinate and deliver structured meeting programs connected to travel
Prepare and submit Travel & Expense (T&E) reports in compliance with finance policies
Organize customer and internal meetings, including venue booking, catering, and guest speaker arrangements
Support meetings, events, and ad hoc projects as required
Manage onboarding logistics for new employees, including phone orders, parking access, introduction lunches, and administration of distribution lists and Teams channels
Oversee business continuity, health, and safety protocols for the Stockholm office
Ensure smooth daily office operations by managing relationships with mobile phone and printer suppliers and coordinating technical assistance
Serve as the first point of contact for office- and policy-related inquiries

Fulltime

Team Executive Assistant

The Team Executive Assistant provides high-level administrative and business sup...

Location

Singapore , Singapore

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred or equivalent professional experience
Minimum 5 years of executive assistant experience, preferably in financial services, real estate, or professional services environment
Experience supporting C-level executives in a corporate setting strongly preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with CRM systems (Salesforce) and database management
Familiarity with presentation software and basic graphic design capabilities
Strong typing skills and attention to detail in document preparation
Exceptional organizational and time management abilities with capacity to prioritize multiple urgent tasks
Strong written and verbal communication skills
High level of discretion and ability to handle confidential information

Job Responsibility

Provide comprehensive administrative support to Capital Markets senior leadership, including managing complex calendars, coordinating meetings across multiple time zones, and handling confidential correspondence
Prepare executives for meetings by compiling briefing materials, market updates, and client information
Manage travel arrangements and logistics for domestic and international business trips
Serve as the primary point of contact for high-profile clients, investors, and internal stakeholders
Coordinate client meetings, due diligence sessions, and property tours
Maintain professional relationships with key contacts and ensure seamless communication between executives and external parties
Assist with capital markets transactions by organizing deal documentation, coordinating with legal and financial teams, and maintaining transaction databases
Prepare marketing materials, pitch books, and client presentations
Support due diligence processes by organizing data rooms and coordinating document reviews
Plan and execute client events, investor meetings, and market briefings

Fulltime

Executive Team Assistant

As an Executive Team Assistant, you will be responsible for navigating and organ...

Location

United States , Miami

Salary:

Not provided

Palantir Technologies

Expiration Date

Until further notice

Requirements

At least one year of previous administrative or support experience, preferably in a fast-paced environment
Proficiency with Microsoft Office suite, especially Outlook calendaring
Experience scheduling complex international and domestic travel itineraries, including booking and expense reporting (prior experience with Concur is a plus!)
A valid driver’s license
Ability to work a varied schedule (nights/weekends will be required), and willingness to travel up to 30% of the time both domestically and internationally

Job Responsibility

Manage calendar, prioritizing conflicting meeting requests
Arrange business and other travel itineraries
Maintain records of business and personal transactions and submit expense reports
Export organization and order into disorganized environments
Handle various matters with discretion and diplomacy (scheduling appointments, completing paperwork, communicating with vendors, etc.)

What we offer

Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance
Employees are automatically covered by Palantir’s basic life, AD&D and disability insurance
Commuter benefits
Take what you need paid time off, not accrual based
2 weeks paid time off built into the end of each year (subject to team and business needs)
10 paid holidays throughout the calendar year
Supportive leave of absence program including time off for military service and medical events
Paid leave for new parents and subsidized back-up care for all parents
Fertility and family building benefits including but not limited to adoption, surrogacy, and preservation
Stipend to help with expenses that come with a new child

Fulltime

Executive Team Assistant

Our client, an innovative, successful and expanding renewable energy business ba...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a PA/EA in a start-up or similar environment
Solid experience supporting at Director level
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams for hosting meetings
Excellent written and verbal communication skills, with strong attention to detail
Strong organisational and decision-making skills, with the ability to work under pressure
A commitment to confidentiality and data protection

Job Responsibility

Maintain an organised filing system of papers and electronic documents, update and suggest/make improvements to databases, E-Systems, administrative procedures such as expenses and invoices
Support the Managing Director with drafting and cascading all communications both internal and external
Typing and editing of executive correspondence and production of management reports
Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items when required
Arrange internal and external events and meetings/conferences including organising all aspects of an event venue selection including hotel, meeting room, catering requirements and all logistics
Arrange and manage internal social events such as Christmas/holiday parties and team building and social events
Support the Managing Director with daily diary of appointments, prioritising and managing conflict to ensure diary time is utilised effectively
Organise all domestic and international travel arrangements including flights, transportation, accommodation, Visa assistance

What we offer

Great benefits

Fulltime

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Executive Assistant and Team Administrator

Job Description

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