Executive Assistant and Special Project Manager, LHH

LHH

Location:
United Kingdom, London

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

The EA will provide proactive management and coordination of activities to enable the President to focus on internal and external aspects of their roles, offering administrative and organizational support across strategic initiatives, complex diary management, event organization, and confidential matters.

Job Responsibility:

Administrative support to strategic initiatives the President sponsors e.g. Women in Football, CHRO Roundtables, CRF
Undertaking research of a variety of topics and providing summaries and/or compiling into written form on behalf of the President. This may include information for client meetings/sales
Working with Marketing in support of the President’s public appearances
Managing relationships with a wide range of stakeholders including EMEA and Global colleagues in GBU and Group
Extensive and complex diary management, requiring an elevated level of interaction with both internal and external stakeholders
Organizing company-wide events such as away days, awards, which go beyond logistics, recommending objectives, structure, topic, presenters
Producing documents, briefing papers, reports, and presentations for the President, ensuring pre-reading materials are available when required
Scheduling UK and International travel arrangements
Managing inbound calls and emails responding promptly and where necessary using own judgement to make decisions on what to handle or escalate
Coordinating Executive meetings across the GBU and Group
Creating meeting agendas, taking notes, and organizing necessary logistics such as rooms and refreshments
Managing expenses and company cards as required
Discreetly overseeing confidential and sensitive matters. Ensuring the confidentiality and integrity of all information in accordance with the Data Protection Act/GDPR and other relevant legislation and codes of practice
Drafting, finalizing, and circulating communications on behalf of the President
Producing management information as required

Requirements:

Operating successfully as an EA to the Senior Executive(s) within a fast-moving, high-pressure environment, including acting on behalf of, undertaking research for, and using your own judgement
Experience of using the full Microsoft Office package (especially Outlook, Word, and PowerPoint) at an advanced level
Professional, engaging manner and high energy
Strong written and verbal communication skills. Ability to communicate effectively with senior level executives and internal/external stakeholders. Strong proofreading of own communications
Exceptional time-management skills and proven aptitude in managing multiple priorities. Ability to multi-task and work under pressure to tight deadlines with accuracy
Problem-solving and analytical capability, with the ability to interpret data and analyze findings
Able to network effectively and build constructive working relationships. Ability to work effectively independently and as part of a team
Ability to project manage effectively and ensure stakeholder management
Able to demonstrate discretion and integrity in the handling of confidential and highly sensitive information

What we offer:

Growth opportunities within a human resources global leader
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Flexible working model
Private medical insurance (PMI)
Group personal pension plan
Career support for family and friends
25 working days paid holiday with the opportunity to buy extra days off each year

Additional Information:

Job Posted:
July 01, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Executive Assistant and Special Project Manager

LHH

Location:United Kingdom, London

Category:Office Administration

Contract Type:Employment contract