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Randstad Logo Randstad · Office Administration

Executive Assistant and Project Coordinator

Australia, Melbourne 60.00 - 65.00 AUD / Hour · Job Posted June 02, 2026
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Job Description

Looking for a high-impact, short-term contract to sink your teeth into? On behalf of our client, a prestigious and global leader in the property sector, Randstad is seeking a high-calibre Executive Assistant / Project Coordinator for an immediate 6-week temporary assignment. This role partners directly with the Managing Director. It features a unique workload balance designed for a candidate who wants to blend high-level executive support with genuine strategic impact. You will spend the vast majority of your time driving project coordination, client engagement initiatives, and stakeholder management rather than traditional, diary-heavy administration.

Job Responsibility

  • Assist with the coordination of the firm's growth plans and track key client metrics, including workshops, boardroom lunches, pipeline opportunities, and target clients
  • Prepare client engagement reports for upcoming AU/APAC Executive meetings and Board papers
  • Coordinate AU Geographic Leaders meetings by developing agendas, preparing business cases, seeking business updates, and tracking action items
  • Partner with the MD to support Service Line and Geographic Leaders in executing key client and sector growth strategies
  • Proactively manage complex schedules, room bookings, and catering, ensuring meetings are well-structured and materials are shared in advance
  • Monitor and action emails, prioritise urgent matters, and draft clear, concise, and professional correspondence
  • Compile accurate documentation for leadership meetings via shared platforms like OneDrive
  • Deliver meeting agendas, minutes, and follow-up actions within a strict 24-hour timeframe

Requirements

  • Minimum 5+ years of experience in a similar high-level EA, Project Coordinator, or Strategic Support role
  • An understanding of the real estate, property, banking or financial industries would be beneficial
  • Highly proficient across Microsoft Office (PowerPoint, Word, Excel, Outlook)
  • High attention to detail, strong prioritisation skills, a solutions-focused mindset, and absolute discretion regarding highly confidential and sensitive information
  • Must be available immediately to commence the 6-week assignment

Nice to have

An understanding of the real estate, property, banking or financial industries would be beneficial

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