Executive Assistant and Operation Support - Construction Job at Randstad (Etobicoke)

Executive assistant / operations coordinator - construction

Are you an experienced administrative professional who thrives in a fast-paced e...

Location

Canada , Etobicoke

Salary:

60000.00 - 75000.00 CAD / Year

Randstad

Expiration Date

August 07, 2026

Requirements

3+ years of experience in an Executive Assistant, Administrative Assistant, Operations Administrator, Office Manager, or similar role
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel
Experience supporting multiple stakeholders and managing competing priorities
Exceptional organizational skills and attention to detail
Strong communication and interpersonal skills
Ability to work independently, take initiative, and adapt to changing priorities
Experience with QuickBooks or basic bookkeeping is considered an asset
Experience coordinating projects, tasks, or operations within a construction, trades, engineering, manufacturing, or project-based environment is considered a strong asset
Professional, resourceful, and able to maintain confidentiality

Job Responsibility

Act as a key support partner to senior leadership, ensuring priorities, deadlines, and action items are tracked and completed
Manage complex calendars, meetings, and scheduling across multiple stakeholders
Coordinate administrative and operational activities to support day-to-day business functions
Prepare reports, correspondence, presentations, and other business documentation
Maintain organized records, files, and company documentation
Assist with project coordination and follow-up to ensure timely completion of tasks
Support communication between departments and external partners
Handle confidential information with professionalism and discretion
Monitor and manage administrative processes to ensure efficiency and accuracy
Support reporting, documentation, and various operational initiatives as required

What we offer

Competitive salary
Comprehensive health, dental, and vision benefits
On-site fitness facility
On-site parking
Opportunity to work closely with senior leadership and gain exposure to business operations

Fulltime

Executive Assistant - Etobicoke

Are you highly organized, self-driven, and comfortable being the right hand to a...

Location

Canada , Etobicoke

Salary:

60000.00 - 90000.00 CAD / Year

Randstad

Expiration Date

August 23, 2026

Requirements

Previous experience as an Executive Assistant, Personal Assistant, Office Administrator, Administrative Assistant, or similar role
Strong organizational and time management skills
Ability to work independently with minimal supervision
Comfortable managing multiple priorities across different businesses
Strong written communication skills and professional email etiquette
Experience with invoicing, AR follow-up, receipts, bills, or basic accounting support is an asset
Experience in construction, trades, landscaping, property services, or a similar environment is an asset
Comfortable working in an informal shop or home office environment
Tech-savvy and able to learn new systems quickly
Experience with email management and calendar management

Job Responsibility

Manage and monitor multiple email inboxes daily, ensuring nothing falls through the cracks
Respond to emails professionally and escalate items when needed
Support the owner with calendar management, scheduling, reminders, and follow-ups
Help organize priorities across multiple businesses
Prepare, track, and organize documentation, including insurance documents, receipts, bills, supplier information, and job-related records
Support invoicing, AR follow-up, and payment coordination to help keep cash flow moving
Coordinate with the accounting firm to ensure documents and records are organized and up to date
Assist with basic administrative and data entry tasks
Coordinate with the business partner and operations team as needed for documentation and follow-ups
Provide light personal assistant support, such as reservations, transportation bookings, event logistics, and personal scheduling support

What we offer

Competitive salary range based on experience
Opportunity for salary growth based on performance
Medical and dental benefits after probationary period
Hybrid work model, with remote flexibility during slower seasons
Direct exposure to business operations across multiple companies
Opportunity to become a trusted right hand to the business owner
Relaxed, informal work environment
Parking available

Fulltime

Corporate Administrative Assistant and Event Coordinator

Location

United States , Milwaukee

Salary:

Not provided

GRAEF

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, communications or related fields is preferred
A minimum of 3 years of relatable event planning and administrative experience
Extensive knowledge with Microsoft Word, Excel, and PowerPoint
Experience using Microsoft Teams is preferred
An individual who has experience working in a multi-task-oriented environment
Superior oral and written communication skills
A background in professional services consulting (engineering, architecture, construction, real estate development) would be considered a plus

Job Responsibility

Provide administrative support to corporate and executive leaders (including the C-suite) and corporate groups including calendar coordination, document preparation, correspondence, data tracking, and record maintenance
Serve as the primary coordinator for firmwide and corporate office events, including internal meetings, training sessions, celebrations, fundraising, and community or client-facing activities
Plan, schedule, and execute events from concept through completion, including timelines, logistics, vendor coordination, venue selection, catering, audiovisual needs, registration, communications, travel accommodations, and post‑event follow‑up
Act as the main point of contact for event stakeholders, vendors, and internal teams to ensure a smooth and professional experience before, during, and after each event
Coordinate multi‑user and group meetings, including room set‑ups, virtual technology, calendars, materials, both internal and external, and clean up and reset conference rooms
Assist with travel arrangements related to events and meetings, including lodging, transportation, and itineraries as needed
Maintain organized files, checklists, schedules, and budgets related to events and projects
Handle sensitive and confidential information with discretion and professionalism
Support additional administrative or operational projects, as assigned, to ensure overall efficiency of the organization and the support services group
This position involves a non‑traditional schedule, with flexibility required to support events that may occur outside of a standard 8:00 a.m. – 5:00 p.m. workday, including early mornings, evenings, or occasional weekends

What we offer

Training, mentorship, and leadership development programs
A team atmosphere dedicated to open communication and collaboration
Flexible hours/hybrid schedule
Embed yourself in the community by participating in numerous outside activities that GRAEF endorses and supports
Exciting downtown office location, with free amenities, including onsite fitness center, pickleball courts, and more
Free covered parking
Parental Leave
Paid Time Off
Medical/Dental/Vision Insurance
Life Insurance

Fulltime

Pharmacy Construction and Infrastructure Project Manager

Reporting to the Pharmacy Director of Business Operations, the Pharmacy Infrastr...

Location

United States , BOSTON

Salary:

100600.00 - 115000.00 USD / Year

Dana-Farber Cancer Institute

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Architecture and/or Construction Management required. 3 years' experience working in a managerial position in the architecture, facilities management, engineering, or construction field required.
Able to communicate effectively with all levels of personnel, both orally and by written reports. Personable and diplomatic verbal communication skills.
Strong leadership and interpersonal skills. Especially critical are skills and experience in leading and collaborating with colleagues that are not direct reports.
Demonstrated organization, scheduling, and coordination skills. Must be skilled in project management, including planning, development, implementation, and evaluation of projects.
Proven ability to evaluate construction drawings, architectural specifications, and associated shop drawings.
Microsoft Office required

Job Responsibility

Assists in the programing, planning, designing, development, and documenting of various construction and renovation projects for DFCI in accordance with industry practice and departmental procedures.
Participates in the review and evaluation of initial space and renovation requests with various departments to determine feasibility.
Facilitates meetings with various departments to compile data for program and project requirements for multiple, inter-related design and construction projects, including capital renovations and space planning initiatives.
Coordinates with internal resources and external consultants as required to fully develop scope of projects.
Reviews design criteria, specifications, space requirements and adherence to DFCI space and finish standards.
Develops, documents, and manages a variety of pharmacy projects and initiatives.
Participates in the oversight of budgets for capitally funded, in-house, workorder renovations and other capital projects as assigned.
Serves as the project manager for pharmacy in-house workorder construction and other capital projects as assigned.
In collaboration with facilities operations supervisor, schedules and manages workorder renovations.
Coordinates scope of work with managers of in-house trades including Telecom, carpentry, electrical, plumbing and HVAC.

Fulltime

Assistant Executive Director

Location

United States , Sacramento

Salary:

101000.00 - 116150.00 USD / Year

Atria Senior Living

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in business administration, healthcare administration, or related subject, and five years experience in operations management with demonstrated success in meeting financial goals specific to retirement living, assisted living, long term care or related fields such as hospitality
or equivalent combination of education or experience
Demonstrated success in operating or maintaining a quality, customer service workforce
Experience in recruiting and training others
Licensed as an administrator for assisted living in states requiring such license
Basic knowledge of computer systems, particularly Microsoft Excel and Word
Position requires driving responsibilities (may use Company provided vehicle and/or personal vehicle)
Must possess valid driver’s license
Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards

Job Responsibility

Is active in local community activities. Establishes networks and resources for resident referrals
Performs regular reviews of, and makes recommendations on, building construction and preventative maintenance
Able to work in various positions at community and fill in as needed
Provide support for department heads in all disciplines as needed
Builds a high performing team and keeps morale high
Assists the Executive Director with all aspects of operations
Recruits and trains team members as assigned
Assists in supervision or may have direct supervisory responsibilities for some team members
Maintains high customer satisfaction and ensures a quality-oriented workforce
May drive company vehicle from community to social and other various destinations (only if required by community)

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Senior Store Planning and Construction Project Manager

The Senior Project Manager is responsible for the development of larger projects...

Location

United States of America , New York

Salary:

140000.00 - 158000.00 USD / Year

Groupe Kering

Expiration Date

Until further notice

Requirements

15+ years’ luxury retail experience (combined between architectural experience and store planning project management experience), preferably managing larger high end retail stores
University degree, BA, MA in Architecture, or Interior Design, Construction preferred
In-house store planning in the U.S. as part of a regional team
Extensive store planning project management experience with multi-level store build outs
Extensive construction, site knowledge and project execution
Must possess excellent budgeting and general math skills
Excellent scheduling skills with experience in project phasing and project rollouts
Extremely organized, detail and deadline-oriented
Internal team coordination experience
Good working knowledge of MS Word, Excel, Project, PowerPoint, and AutoCAD

Job Responsibility

Work closely with the Vice President, Store Planning & Facilities, and collaborate with global design team and architects in the design development of new store locations
Prepare all design submittal packages from initial site analysis, traffic flow, adjacencies up to technical packages required for Global design team to start the process
Coordinate design layouts with all regional departments- VM, Retail, Operations, Security - to ensure full alignment of all cross function regional departments
Develop and maintain relationships with tenant coordinators and mall managers in all applicable forms and locations
Coordinate transition of design documents into documents for bid/landlord review/permit with architect of record
Review all architectural documents and drawings with Vice President, Store Planning & Facilities
Review all required shop drawings for millwork, storefront, stone, and others with global design team as well as other vendors to ensure company standards are maintained and design intent is respected
Coordinate requirements for security, telephone, and data with all departments
Obtain approvals from landlord for preliminary and working drawing reviews
Create requests for bids as applicable for GC scope, as well as millworkers, architects, lighting supplier, stone manufacturers and other vendors supporting the project

Fulltime

Assistant Executive Director

Location

United States , Ardsley

Salary:

105000.00 - 120750.00 USD / Year

Atria Senior Living

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in business administration, healthcare administration, or related subject, and five years experience in operations management with demonstrated success in meeting financial goals specific to retirement living, assisted living, long term care or related fields such as hospitality
or equivalent combination of education or experience
Demonstrated success in operating or maintaining a quality, customer service workforce
Experience in recruiting and training others
Licensed as an administrator for assisted living in states requiring such license
Basic knowledge of computer systems, particularly Microsoft Excel and Word
Position requires driving responsibilities (may use Company provided vehicle and/or personal vehicle)
Must possess valid driver’s license
Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards

Job Responsibility

Is active in local community activities
Establishes networks and resources for resident referrals
Performs regular reviews of, and makes recommendations on, building construction and preventative maintenance
Able to work in various positions at community and fill in as needed
Provide support for department heads in all disciplines as needed
Builds a high performing team and keeps morale high
Assists the Executive Director with all aspects of operations
Recruits and trains team members as assigned
Assists in supervision or may have direct supervisory responsibilities for some team members
Maintains high customer satisfaction and ensures a quality-oriented workforce

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime