Executive Assistant and HR Division Office Manager

• Proactively provides executive-level support to the Vice President, Human Resources by managing messages, meetings, event requests, tasks, and issues
• Additionally provides high-level support to individuals and groups for the Vice President, Human Resources
• Provides regular updates to the Vice President, Human Resources using multiple spreadsheets, meetings, and task management
• Ensures the Vice President, Human Resources is sufficiently prepared and briefed for all travel, daily appointments, meetings, and events
• Prepares, reviews, submits, and tracks Concur expense reports and related reimbursement documentation for the Vice President, Human Resources and designated department leaders, ensuring accuracy, compliance with University policies, and timely processing
• Promotes a positive image of the University by greeting and receiving visitors to the Vice President's Human Resources office
• Provides guidance and refers inquiries or problems to the appropriate office or person
• this includes resolving problems and following up to determine the inquirer's satisfaction with the response
• Assists with logistics as requested
• Assists with correspondence and dissemination of internal and external communication
• Drafts general correspondence as requested
• Answers and directs phone calls and appropriately relays important information promptly and clearly, maintaining confidentiality
• Consults with and assists the Vice President, Human Resources as requested with special projects and assignments by researching information and providing a synopsis
• Manages and coordinates Projects & Events to support the HR strategy
• Coordinates all scheduling for the Vice President, Human Resources
• Provides scheduling support as needed to the Deputy CHRO, Audit leader, and Compliance leader
• Facilitates the development and coordination of a complex calendar of appointments, meetings, travel schedules, and University and community functions with individuals and groups for the Vice President, Human Resources
• Schedules reoccurring meetings with leadership team members, and committees
• Provides oversight of the Vice President's, Human Resources daily calendar to maintain a busy schedule and effective time management

• Bachelor's Degree or Equivalent Experience
• 5 years of experience
• Ability to provide high-level executive support across a broad portfolio, manage competing priorities, and exercise sound judgment in a fast-paced environment
• Ability to coordinate complex calendars, meetings, travel arrangements, and events while ensuring efficient use of executive time
• Strong verbal and written communication skills with the ability to interact professionally and diplomatically with diverse stakeholders
• Ability to accurately capture meeting notes and prepare summaries
• demonstrated typing proficiency of 60+ words per minute with a high degree of accuracy preferred
• Ability to organize, prioritize, and manage multiple projects, events, and special assignments while meeting deadlines
• Ability to handle sensitive and confidential information with professionalism, integrity, and sound judgment
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), task management tools, and electronic recordkeeping systems, with exceptional attention to detail and organization

• Master’s Degree
• Administrative work experience in a higher education academic environment
• Prior experience in Human Resources

comprehensive total rewards package