Executive Assistant and Governance Administrator Job at 360 Resourcing Solutions (Bristol)

Executive Assistant to SVP Corporate Governance and Sustainability - General Counsel

Are you an exceptionally organised, proactive, and communicative individual with...

Location

Germany , Berlin

Salary:

Not provided

Zalando

Expiration Date

Until further notice

Requirements

Experience in executive support roles, particularly in supporting senior leadership in global, large-scale organisations or similar scope positions
Fluent in German and English
Proven capability to create efficiencies for senior leadership
Excellent proactive organisational and time-management skills, with the ability to prioritise tasks and manage competing deadlines
Highly discreet and maintain confidentiality in all matters
Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
Proficient in Google Apps for Business and other modern office and project management tools

Job Responsibility

Support to SVP: Enhance the SVP's effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives
Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organise daily schedules, and provide comprehensive administrative support, ensuring efficient time management
Travel Arrangement and Trip Planning: Manage logistics for local & international travel, ensuring seamless arrangements from transportation, accommodations to detailed agendas as well as travel expense management
Serve as the primary point of contact for the SVP’s time management, handling inquiries, and directing communication to the appropriate individuals
Provide project management support by coordinating tasks, tracking progress, and ensuring deadlines are met
Liaise with various executive and management stakeholders, maintaining strong relationships, and facilitating information flow
Collaborate with other executive assistants and teams to organise events, travel arrangements, and other logistical needs
Draft internal communications, such as updates and emails, on behalf of the SVP
Event Ideation, Planning, and Organisation: Develop and execute impactful events aligned with organisational goals and stakeholder engagement
Strengthen Leadership Team Connections: Facilitate robust connections within the SVP’s direct staff and ensure alignment with the broader team’s goals and initiatives

What we offer

27 days of holiday a year to start for full-time employees (+1 day for every calendar year up to 30 days)
2 paid volunteering days a year
Hybrid working model with up to 60% remote per week
Work from abroad for up to 30 working days a year
Employee shares program
40% off fashion and beauty products sold and shipped by Zalando, 30% off Lounge by Zalando, discounts from external partners
Relocation assistance available (subject to prior agreement)
Family services, including counseling and support
Health and wellbeing options (including Wellhub, formerly Gympass)
Mental health support and coaching available

Fulltime

Executive Assistant & Corporate Governance Coordinator

A growing financial institution is seeking a highly polished Executive Assistant...

Location

United States , New Canaan

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience supporting senior executives, boards of directors, or corporate governance functions
Prior experience within banking, financial services, insurance, wealth management, or another highly regulated environment strongly preferred
Demonstrated experience coordinating board meetings and managing governance-related documentation
Proficiency with board management platforms such as Diligent, Boardvantage, or similar governance systems
Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Excel
Exceptional organizational, communication, and project management abilities with a high level of professionalism and discretion
Bachelor's degree preferred
governance-related certifications are a plus.

Job Responsibility

Coordinate complex schedules, meetings, travel arrangements, and executive priorities for senior leadership, ensuring alignment with organizational objectives and key business initiatives
Prepare executive briefings, reports, presentations, and correspondence while monitoring incoming communications and escalating matters as appropriate
Facilitate interactions between executive leadership and internal stakeholders by organizing agendas, meeting materials, and follow-up activities
Anticipate scheduling conflicts, shifting priorities, and emerging issues to ensure leaders remain focused on strategic business matters
Support special projects and enterprise-wide initiatives requiring executive oversight and cross-functional coordination
Oversee the administration of board and committee meetings, including annual planning, meeting logistics, director communications, and distribution of confidential materials
Assemble board packages and supporting documentation by partnering with business leaders to gather, review, and organize meeting content
Maintain governance calendars, meeting schedules, attendance records, committee assignments, and director information
Capture meeting discussions, decisions, resolutions, and action items while monitoring progress on outstanding deliverables
Manage board portal administration and ensure timely, secure access to governance materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant & Corporate Governance Coordinator

A growing financial institution is seeking a highly polished Executive Assistant...

Location

United States , New Canaan

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience supporting senior executives, boards of directors, or corporate governance functions
Prior experience within banking, financial services, insurance, wealth management, or another highly regulated environment strongly preferred
Demonstrated experience coordinating board meetings and managing governance-related documentation
Proficiency with board management platforms such as Diligent, Boardvantage, or similar governance systems
Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Excel
Exceptional organizational, communication, and project management abilities with a high level of professionalism and discretion
Bachelor's degree preferred
governance-related certifications are a plus

Job Responsibility

Coordinate complex schedules, meetings, travel arrangements, and executive priorities for senior leadership
Prepare executive briefings, reports, presentations, and correspondence
Facilitate interactions between executive leadership and internal stakeholders
Anticipate scheduling conflicts, shifting priorities, and emerging issues
Support special projects and enterprise-wide initiatives requiring executive oversight
Oversee the administration of board and committee meetings
Assemble board packages and supporting documentation
Maintain governance calendars, meeting schedules, attendance records, committee assignments, and director information
Capture meeting discussions, decisions, resolutions, and action items
Manage board portal administration and ensure timely, secure access to governance materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Governance & Executive Support Assistant

Join our team as a Governance & Executive Support Assistant and make a differenc...

Location

United Kingdom , Old Brampton

Salary:

32000.00 GBP / Year

Ashgate Hospicecare

Expiration Date

Until further notice

Requirements

Excellent IT (Information Technology) skills
Outstanding communication and organising skills
Work well as part of skilled team
Experience of supporting a Board and Senior Management
Team player with a hands on, proactive approach to work
Drive to develop and improve processes
Possess the personal attributes we seek and feel a strong affinity with our values - We are compassionate. We are a team. We are respectful, open, and inclusive

Job Responsibility

Provide efficient and effective governance and secretariat support to all aspects of the Governance Framework to support the smooth and efficient operation of the Board and other governance groups/meetings ensuring compliance with the hospice’s Memorandum and Articles of Association
Provide high quality executive support to the Board, Chief Executive and members of the Leadership Team as required
Preparation of meeting agendas, quality assurance and the distribution of papers, also ensuring the timely production of high-quality meeting minutes
Manage complex and sensitive diaries, arrange meetings, schedule away days, and co-ordinate executive correspondence

What we offer

Generous holiday entitlement, with the option to increase it through our Annual Buy and Sell Leave Scheme
A flexible working approach to help meet your needs and ours, including options like job-sharing
A Cycle to Work scheme and a Tech Benefit scheme to help spread the cost of your next bike or gadget
A confidential Employee Assistance Programme, offering free, round-the-clock support when you need it
A pension scheme with up to 7% employer contribution
A life assurance scheme, giving peace of mind for you and those important to you, up to age 65
A commitment to your personal and professional development, with training opportunities
Free, on-site parking whenever you're working at the hospice
Discounted, onsite café at our Old Brampton site, available to all staff
A wide range of initiatives to support your wellbeing, and the time out to practice self-care

Executive Assistant Regulatory, Safety and Quality

The Executive Assistant to the Head of Regulatory, Safety & Quality enhances exe...

Location

Italy , Milano

Salary:

Not provided

Alfasigma

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, Senior Executive Assistant, or in a similar administrative role, preferably within a regulated or complex corporate environment
Experience supporting senior leadership is required
exposure to pharmaceutical, healthcare, or life sciences environments is a plus
Full understanding of office management systems and administrative procedures
Excellent knowledge of MS Office
familiarity with SAP and TNSJ is an advantage
Fluency in English (written and spoken)
Strong planning, organizational, and time-management skills
Ability to manage multiple priorities and work effectively under pressure
Excellent verbal and written communication skills

Job Responsibility

Act as the primary point of contact between the Head of Regulatory, Safety & Quality and internal and external stakeholders
Manage complex calendars, including scheduling meetings, governance committees, teleconferences, and international travel
Screen, prioritize, and route incoming communications (calls, emails, correspondence), ensuring timely and appropriate responses
Handle requests and queries with professionalism, discretion, and a strong sense of urgency
Prepare, format, and coordinate reports, presentations, briefs, and meeting materials (e.g. leadership meetings, regulatory or quality forums)
Support documentation management by developing and maintaining efficient filing and archiving systems in compliance with internal procedures
Welcome and assist visitors, auditors, and external partners, both in person and remotely
Maintain strict confidentiality of sensitive regulatory, safety, quality, and business information
Support project coordination by tracking actions, deadlines, and follow-ups as assigned by the executive
Monitor office supplies and support day-to-day administrative needs of the function

APS4 Executive Assistant

We are seeking senior and highly organised Executive Assistant (EA) and administ...

Location

Australia , Surry Hills

Salary:

43.82 AUD / Hour

Randstad

Expiration Date

Until further notice

Requirements

Strong verbal and written skills for professional interaction with executives and stakeholders
Competence in the Microsoft Office Suite and internal business systems
Ability to analyze situations, identify issues quickly, and develop effective solutions
Understanding of the administrative procedures, and confidentiality/privacy principles
Proven experience in an administrative or EA role, ideally within a government or large organizational setting
A relevant qualification in Business Administration or Office Management is desirable, though equivalent work experience is highly valued
Australian Citizenship is a mandatory requirement
Government experience is highly desirable
Self-motivated and Proactive
Ability to Prioritise and attention to detail

Job Responsibility

Manage diaries and emails, responding effectively to changing priorities
Coordinate official meetings, travel arrangements, and functions for the Branch Manager and other Agency staff
Prepare documentation for committees and projects, draft replies to correspondence, and handle confidential papers
Provide support on personnel and financial matters and complete operational tasks of moderate complexity
Undertake research and investigations as requested to support the Branch