Executive Assistant and Company Secretary Jobs

Purcell

Location:
United Kingdom

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We're seeking a highly skilled and forward-thinking professional to play a critical role in shaping the future of Purcell. As our Company Secretary and Senior Executive Assistant, you'll be at the heart of our strategic development, driving the efficient operation of our Board of Directors and ensuring we stay ahead of the curve in governance and compliance. This is an exceptional opportunity to contribute to the evolution of a Long established, dynamic and innovative company, with a clear vision. You’ll work closely with our Chairman and CEO, providing high-level support and advice to inform strategic decision-making and drive evolutionary development. Your expertise will be essential in maintaining the highest standards of governance, ensuring compliance with regulatory requirements, and facilitating effective communication between the Board and all internal functions.

Job Responsibility:

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development
Collate, prepare and share agendas, minutes and meeting information packs for Board meeting and other Board led Forums, including AGM, Chair / CEO sessions and Roadshows
Attend and minute meetings, publishing minutes on Purcell Connect (Intranet)
Booking accommodation / meeting rooms where required
General administration & assistance with activities and actions arising from minutes
Support & assist the CEO / Chair / Board to monitor & deliver the Strategic Plan for Purcell: Develop and maintain strong working relationships with Chair, CEO & Board of directors
Facilitating the production of Collective Ambition (Strategic Plan, shared with all staff)
KPI Tracking / Reporting
Collective Ambition Roadshow content, organising and planning – every 6 months
General: Advise the board on governance matters, including strategy, decision making, risk and compliance
Facilitate communication between the Board, Trustees, Operations, Senior Management, and Employees
Responsible for maintaining best practice in Corporate Governance, Risk, Assurance, GDPR and Architectural Regulation and legislative environment
Company Secretarial Duties: Maintaining statutory books, including registers of members and / or directors, minute books and share certificates
Facilitating signatures on legal documents
Preparing resolutions, forms and annual returns etc with Governing Corporate bodies (e.g. Companies House)
Liaison with external regulators and advisers including lawyers and overseas corporate agents to maintain Corporate Legal & Governance compliance
Corporate Transactions: Project lead for corporate transactions, assignments, novation and associated due diligence

Requirements:

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent
Business Management Degree

Nice to have:

Ability to navigate Adobe Creative Suite, especially InDesign
Knowledge of Employee Ownership
Experience of the architectural, construction or property professions and business environment

What we offer:

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees
Company day out
A volunteering scheme
Enhanced learning & development opportunities

Additional Information:

Job Posted:
December 11, 2025

Work Type:

Hybrid work

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Executive Assistant and Company Secretary