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Randstad Logo Randstad · Office Administration

Executive Assistant and Board of Directors Support

Canada, Dollard-des-Ormeaux · Job Posted May 18, 2026
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Job Description

Visionary leadership only reaches its full potential when supported by a world-class strategic force. At this prestigious West Island institution, you are far more than an assistant; you are the Guardian of Governance! Your mission is to serve as the foundational pillar for the Board of Directors, mastering the complexities of administration so our leaders can focus entirely on community growth. Why this role is different: - True Autonomy: As the Director's Right Hand, your initiative and respectful push-back aren't just accepted - they are expected. - Operational Excellence: You transform administrative friction into a high-performance machine through diplomacy and precision. - A Seat at the Table: We offer a central role within a Quebec flagship where your professional judgment and mutual trust are the currency of success. This isn't just a career move; it's a seat at the heart of institutional influence where your impact is visible every single day.

Job Responsibility

  • Oversee the full lifecycle of Board and Management Committee meetings, providing expert administrative steering and authoring the high-quality minutes and decision dossiers critical to organizational governance
  • Serve as a confidential liaison between the General Manager and market directors, proactively managing sensitive strategic and HR files with total discretion to anticipate leadership needs
  • Manage the end-to-end execution of team meetings, assemblies, and PR activities, ensuring every detail aligns with the institution’s high standards of excellence and prestige
  • Safeguard the institution’s prestige by overseeing the secure distribution of strategic documents and ensuring rigorous compliance with all internal governance policies
  • Act as the primary operational point of contact to ensure seamless consistency and alignment across all internal team processes
  • Critically evaluate administrative workflows to identify inefficiencies and implement digital tools or process improvements that optimize collective team productivity

Requirements

  • 3 to 5 years in executive administrative support (experience with a Board of Directors or governance structures is a major asset)
  • Schedule Flexibility approximately 2-3 times a week in the evening for Board meetings
  • Exceptional ability to synthesize complex discussions into precise, professional minutes without the aid of AI
  • Advanced proficiency in the Microsoft 365 Suite (Teams, SharePoint, OneNote)
  • Advanced French (written and spoken). English proficiency is required to serve our international clientele and to collaborate with stakeholders outside of Quebec
  • Able to demonstrate strategic agility and diplomatic respectful push-back by providing thoughtful alternatives and balancing operational firmness with a calm, organized presence in high-stakes environments

What we offer

  • Competitive Salary
  • Contract role with possibility of permanency
  • Reputable Financial institution
  • A stimulating and people-focused environment
  • Full time ( 35/ hours w week)
  • weekly pays
  • Having full autonomy and ownership over your tasks - no hand holding here
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