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PoloWorks Logo PoloWorks · Office Administration

Executive Assistant/Admin Support

United Kingdom, Cheltenham · Job Posted May 29, 2026
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Job Description

We are looking for a highly organised, proactive and confident Executive Assistant to support several senior leaders across PoloWorks, including the Director of Risk & Governance and Director of Compliance. Whether you’re an experienced EA looking for your next challenge, or you’re earlier in your career and ready to step up, this is a fantastic opportunity to work at the heart of our leadership team and make a real impact. You will play a key role in keeping our senior leaders operating smoothly day‑to‑day, acting as a trusted partner, problem‑solver and coordinator across a wide range of activities.

Job Responsibility

  • Proactive diary and inbox management for multiple senior leaders
  • Preparing agendas, attending meetings, taking minutes and tracking actions
  • Coordinating meetings, room bookings, catering and logistics
  • Ensuring calendar alignment and supporting timely submission of board reports
  • Organising travel, accommodation, visas and itineraries
  • Managing expenses and supporting event planning
  • Coordinating conferences and off-site meetings
  • Acting as a key point of contact for internal and external enquiries
  • Maintaining organised online filing systems and supporting document management
  • Learning and developing expertise in our internal systems
  • Providing ad hoc administrative support as needed
  • Supporting lunchtime Reception cover and providing cover for other EAs when required
  • Keeping up to date with mandatory e-learning and compliance requirements

Requirements

  • Strong IT skills, especially Outlook, Word, PowerPoint, Excel and Teams
  • Excellent organisational and planning abilities
  • Clear and confident written and verbal communication
  • The ability to multitask, prioritise and work both independently and as part of a team
  • A proactive, solutions-focused approach
  • Previous experience in a similar role is essential

What we offer

  • Competitive salary
  • Discretionary annual bonus
  • Minimum 24 days annual leave (with option to buy more)
  • Flexible hybrid working
  • Private health insurance
  • Life assurance
  • Income protection
  • Enhanced pension contributions
  • Occupational maternity and paternity pay
  • Company volunteering days
  • Electric Vehicle (EV) leasing scheme
  • Employee assistance programme with retail discounts and savings
  • Generous employee referral scheme
  • Regular sports and social events
  • Free Cheltenham bus travel
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