CrawlJobs Logo
PoloWorks Logo PoloWorks · Office Administration

Executive Assistant/Admin Support

United Kingdom, Cheltenham · Job Posted May 29, 2026
Apply Position
Job Link Share

Job Description

We are looking for a highly organised, proactive and confident Executive Assistant to support several senior leaders across PoloWorks, including the Director of Risk & Governance and Director of Compliance. Whether you’re an experienced EA looking for your next challenge, or you’re earlier in your career and ready to step up, this is a fantastic opportunity to work at the heart of our leadership team and make a real impact. You will play a key role in keeping our senior leaders operating smoothly day‑to‑day, acting as a trusted partner, problem‑solver and coordinator across a wide range of activities.

Job Responsibility

  • Proactive diary and inbox management for multiple senior leaders
  • Preparing agendas, attending meetings, taking minutes and tracking actions
  • Coordinating meetings, room bookings, catering and logistics
  • Ensuring calendar alignment and supporting timely submission of board reports
  • Organising travel, accommodation, visas and itineraries
  • Managing expenses and supporting event planning
  • Coordinating conferences and off-site meetings
  • Acting as a key point of contact for internal and external enquiries
  • Maintaining organised online filing systems and supporting document management
  • Learning and developing expertise in our internal systems
  • Providing ad hoc administrative support as needed
  • Supporting lunchtime Reception cover and providing cover for other EAs when required
  • Keeping up to date with mandatory e-learning and compliance requirements

Requirements

  • Strong IT skills, especially Outlook, Word, PowerPoint, Excel and Teams
  • Excellent organisational and planning abilities
  • Clear and confident written and verbal communication
  • The ability to multitask, prioritise and work both independently and as part of a team
  • A proactive, solutions-focused approach
  • Previous experience in a similar role is essential

What we offer

  • Competitive salary
  • Discretionary annual bonus
  • Minimum 24 days annual leave (with option to buy more)
  • Flexible hybrid working
  • Private health insurance
  • Life assurance
  • Income protection
  • Enhanced pension contributions
  • Occupational maternity and paternity pay
  • Company volunteering days
  • Electric Vehicle (EV) leasing scheme
  • Employee assistance programme with retail discounts and savings
  • Generous employee referral scheme
  • Regular sports and social events
  • Free Cheltenham bus travel
PoloWorks - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant/Admin Support

8 matching positions

Executive Assistant/Admin Coordinator

This role provides comprehensive administrative and HR support including payroll...
Location
Location
United States , Waukesha
Salary
Salary:
Not provided
kingdomworkers.com Logo
Kingdom Workers
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Must demonstrate alignment with Kingdom Workers' Statement of Faith
  • Bachelor’s degree (B.A.) from a four-year college or university
  • or four+ years of related experience and/or training
  • or an equivalent combination of education and experience
  • Demonstrated proficiency in leading human resources functions
  • Must be comfortable communicating with WELS constituents
  • Keen attention to detail
  • Ability to participate in a work environment that fosters open and honest two-way communication
  • Ability to work independently, prioritize workload, and deliver quality results on time while managing multiple projects simultaneously
  • Must possess strong communication skills
Job Responsibility
Job Responsibility
  • Maintain and update employee handbooks, process documentation, organization structure lists, and other departmental assets in both domestic and international contexts
  • Carry out recruitment and interview processes, process terminations, and prepare the performance review process
  • Manage onboarding and logistics of orientation including compliance documents and enrichment sessions
  • Serve as the main HR and benefits contact for the organization
  • Support the Strategic Human Resources Management plan for the organization
  • Manage office systems and supplies as assigned
  • Compile information needed for reports, applications, and other department requests and file where appropriate
  • Manage processes for independent contractors
  • Organize and distribute agendas for organizational meetings
  • Communicate general office information
  • Fulltime
Read More
Arrow Right

Drainage Engineer

Carry out a range of services associated with our emergency services offering, c...
Location
Location
United Kingdom , St Albans
Salary
Salary:
30000.00 - 42000.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in commercial & domestic Drainage is essential
  • Experience in drain cleaning, drain repairs, patch lining
  • Drainage tickets including HPWJ, Confined spaces and CSCS
  • Have experience with CCTV Surveys and Lining an advantage
  • Will have a positive, flexible, can-do attitude
  • Want to be part of an exciting, growing and progressive business with an increasingly formidable brand presence
  • Be willing to work occasional / unsociable hours
  • Hold a full UK driving licence – must be over 21 for insurance purposes
  • Must live in the postcode areas noted above
Job Responsibility
Job Responsibility
  • Carry out a range of services associated with our emergency services offering, cleaning, clearance, repair, installation and maintenance of our customer’s assets new and old
  • Deliver a high standard of customer service and technical expertise
  • Operate in accordance with H&S and Quality procedures
  • Maintain a high standard of company service, vehicles and equipment
  • Accurately record completed work details via internal and client systems
  • Communicate effectively to ensure an excellent service is provided at all times
  • Have a positive and helpful can-do attitude
  • Cover normal working hours and “on call” out-of-hours on a rota basis and have a flexible attitude to covering emergency situations when called upon outside of the these periods
What we offer
What we offer
  • Bonus scheme
  • Ability to work in a positive local team environment
  • Scope to develop your own skills within a multi-service offering business
  • Attractive retaining salary
  • We provide Van Pack, equipment, training, uniform, phone, fuel and Screwfix card
  • Structured approach to your training and development
  • Life Assurance & Company Pension
  • Fulltime
Read More
Arrow Right

Ac & Refrigeration Technician

Inspect, repair, and maintain HVAC, air quality control, and refrigeration equip...
Location
Location
Qatar , Doha
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of related work experience
  • EPA Universal Certification
  • Driver's License
  • HVAC Certification
Job Responsibility
Job Responsibility
  • Inspect, repair, and maintain HVAC, air quality control, and refrigeration equipment
  • Maintain and conduct daily inspections of the mechanical plant
  • Monitor and control property temperature
  • Monitor and analyze energy and utilities usage
  • Calibrate all controls, gauges, meters, and other equipment
  • Assemble, install, test, repair, and maintain electrical systems or electronic wiring
  • Assemble, install, and maintain pipe assemblies, fittings, valves, etc
  • Perform routine pool and spa maintenance
  • Follow all company and safety and security policies and procedures
  • Report maintenance problems, safety hazards, accidents, or injuries
  • Fulltime
Read More
Arrow Right

Product Manager

We are looking for a Product Manager to guide the development of technical produ...
Location
Location
United States , Kalamazoo
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience managing and launching technical products, ideally within a high-growth or startup setting
  • Strong technical understanding of system architecture, APIs, data structures, and software development workflows, including the ability to engage directly with engineers
  • Practical knowledge of product work involving search, recommendation, matching, or other machine learning-informed experiences
  • Comfort working with analytics, event instrumentation, experimentation, and data interpretation to guide product decisions
  • Proven ability to manage delivery scope, scheduling, and quality when working with external vendors or agency partners
  • Hands-on experience with Agile Scrum practices, backlog grooming, bug tracking, and Jira-based execution
  • Strong written and verbal communication skills with the ability to produce clear documentation and align diverse stakeholders
  • Familiarity with SQL, API-focused products, and modern AI-enabled productivity tools
Job Responsibility
Job Responsibility
  • Define product priorities and turn business needs into a clear roadmap, well-scoped requirements, and actionable delivery plans
  • Work closely with engineers and external development partners to shape technical solutions, review tradeoffs, and keep execution aligned with product goals
  • Lead backlog refinement and sprint planning activities using Jira to support efficient Agile delivery and timely feature releases
  • Manage products that depend on APIs, data models, search, recommendation, or matching logic, ensuring functionality is reliable and valuable for users
  • Establish analytics and event tracking approaches that support measurement, experimentation, and ongoing product improvement
  • Use data, stakeholder input, and delivery constraints to make prioritization decisions and keep initiatives on schedule
  • Oversee third-party vendors or agencies by setting expectations around scope, timelines, and quality standards
  • Document decisions, communicate updates clearly, and build alignment across cross-functional stakeholders throughout the product lifecycle
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Sales Assistant

This is the face of our business and key to our success. We are looking for some...
Location
Location
United Kingdom , Whitkirk
Salary
Salary:
Not provided
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • The desire to offer exceptional customer service
  • Great communication skills
  • Able to establish and maintain positive working relationships with others
  • Be flexible and adaptable in line with the needs of the store
  • The ability to prioritise tasks
  • A strong team player, harnessing the power of the team whilst being an integral part of promoting team spirit
Job Responsibility
Job Responsibility
  • Acknowledge customers in a friendly and welcoming way
  • Respond to queues and queries quickly and efficiently
  • Attentive to customer needs
  • Always be courteous, cheerful and respectful
  • Recommend productions and promotions
  • Carry out freshness checks
  • Ensure till accuracy
  • Perform stock replenishment and merchandising in accordance with company guidelines
  • Parttime
Read More
Arrow Right

Assistant Director of Sales

Assists in leading the property's segmented sales effort (e.g., group, transient...
Location
Location
Malaysia , Desaru
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or related major
  • 3 years experience in the sales and marketing or related professional area
  • 4-year bachelor's degree in Business Administration, Marketing, Hotel and Restaurant Management, or related major
  • 1 year experience in the sales and marketing or related professional area.
Job Responsibility
Job Responsibility
  • Assists in leading the property's segmented sales effort
  • assists in the implementation of the segment sales strategy and achieving segment revenue goals, property revenue goals and guest and employee satisfaction
  • conducts all day-to-day activities related to the sales function with a focus on building long-term, value-based customer relationships that enable achievement of property sales objectives
  • achieves personal booking goals
  • works with sales leader to ensure understanding of sales strategy and effective implementation of this strategy for the segment
  • assists in the development, implementation and sustaining of aggressive solicitation program focused on increasing business
  • works with management team to create and implement a sales plan addressing revenue, customers and the market for the segment led by the DOS
  • assists with the development and implementation of promotions, both internal and external
  • provides positive and aggressive leadership to ensure maximum revenue potential
  • recommends booking goals for sales team members
  • Fulltime
Read More
Arrow Right

Benefits Analyst

We are looking for an experienced Benefits Analyst to join a Telecom Services or...
Location
Location
United States , Bothell
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience in benefits administration with a strong understanding of day-to-day program support
  • Practical hands-on knowledge of Workday, including reporting and benefits-related processing
  • Advanced Microsoft Excel skills, including PivotTables, VLOOKUPs, data analysis, and reconciliation functions
  • Strong analytical thinking and problem-solving ability with close attention to detail
  • Experience supporting audits, reporting activities, and data validation within benefits operations
  • Ability to manage responsibilities independently and maintain productivity with limited supervision
  • Background in accounting, finance, or benefits-related reconciliation work is preferred
  • Familiarity with self-billing, carrier invoice review, compliance audits, FMLA, or benefits payment processes is an advantage
Job Responsibility
Job Responsibility
  • Generate, review, and maintain benefits data and reporting within Workday to support accurate administration and decision-making
  • Oversee self-billing activities, ensuring timely processing and consistent documentation across benefit programs
  • Examine carrier invoices, research variances, and resolve billing issues through detailed reconciliation work
  • Coordinate payment setup and ongoing payment administration related to benefits programs and associated vendors
  • Perform eligibility reviews and compliance-focused audits to help maintain accurate enrollments and policy adherence
  • Address employee questions related to benefits and respond to system-generated tickets with clear, timely follow-up
  • Assist with benefit plan configuration updates in Workday and help implement improvements to operational workflows
  • Partner with internal stakeholders and third-party vendors to support ongoing administration and broader benefits initiatives
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Assistant Director of Sales (Proactive)

Assists in leading the property's segmented sales effort (e.g., group, transient...
Location
Location
Thailand , Bangkok
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or related major
  • 3 years experience in the sales and marketing or related professional area
  • OR 4-year bachelor's degree in Business Administration, Marketing, Hotel and Restaurant Management, or related major
  • 1 year experience in the sales and marketing or related professional area
Job Responsibility
Job Responsibility
  • Assists in leading the property's segmented sales effort
  • assists in the implementation of the segment sales strategy and achieving segment revenue goals, property revenue goals and guest and employee satisfaction
  • conducts all day-to-day activities related to the sales function with a focus on building long-term, value-based customer relationships
  • achieves personal booking goals
  • works with sales leader to ensure understanding of sales strategy and effective implementation of this strategy for the segment
  • assists in the development, implementation and sustaining of aggressive solicitation program focused on increasing business
  • works with management team to create and implement a sales plan addressing revenue, customers and the market for the segment led by the DOS
  • assists with the development and implementation of promotions, both internal and external
  • provides positive and aggressive leadership to ensure maximum revenue potential
  • recommends booking goals for sales team members
  • Fulltime
Read More
Arrow Right