Executive Assistant/Admin Coordinator Job at Kingdom Workers (Waukesha)

Executive Assistant/Admin Coordinator

Kingdom Workers

Location:
United States , Waukesha

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This role provides comprehensive administrative and HR support including payroll, benefits, recruitment, onboarding, compliance processes, documentation, and records retention. The role also supports office systems, asset tracking, and policy development and serves as a central resource for coworker inquiries, reporting, and special projects. This role also serves the President & CEO as Executive Assistant.

Job Responsibility:

Maintain and update employee handbooks, process documentation, organization structure lists, and other departmental assets in both domestic and international contexts
Carry out recruitment and interview processes, process terminations, and prepare the performance review process
Manage onboarding and logistics of orientation including compliance documents and enrichment sessions
Serve as the main HR and benefits contact for the organization
Support the Strategic Human Resources Management plan for the organization
Manage office systems and supplies as assigned
Compile information needed for reports, applications, and other department requests and file where appropriate
Manage processes for independent contractors
Organize and distribute agendas for organizational meetings
Communicate general office information
Executive calendar management
prepare meeting minutes, reports, and presentations
Prepare, edit, send, and receive correspondence and reports for the President & CEO and Kingdom Workers Board of Directors
Organize and maintain records and files for the President & CEO and Kingdom Workers Board of Directors
Manage communication and logistics (including travel plans) for the Chairman and Secretary of the Kingdom Workers Board of Directors, BOD Committees, the President & CEO, and invited guests
Attend selected Board of Director, Committee, and organizational meetings and record minutes
Maintain organizational and constituent confidentiality in accordance with KW policy and all state laws and regulations
Plan events for leadership, both on- and off-site (may require occasional work outside normal business hours)
Carry out special projects at the direction of the President & CEO
Other duties as assigned

Requirements:

Must demonstrate alignment with Kingdom Workers' Statement of Faith
Bachelor’s degree (B.A.) from a four-year college or university
or four+ years of related experience and/or training
or an equivalent combination of education and experience
Demonstrated proficiency in leading human resources functions
Must be comfortable communicating with WELS constituents
Keen attention to detail
Ability to participate in a work environment that fosters open and honest two-way communication
Ability to work independently, prioritize workload, and deliver quality results on time while managing multiple projects simultaneously
Must possess strong communication skills
Comfortable with the use of technology and software platforms
Proven ability to work cross-culturally while building relationships and collaborating with others
position is required to be on-site
ability to travel occasionally
ability to travel by road, air or other means as may be encountered in a developing country
ability to happily spend time and work in remote areas
valid passport, or ability to obtain one, required
valid driver’s license required
frequently required to walk, sit, stand, and/or lift up to 30 pounds
frequently required to utilize hand and finger dexterity
continually required to talk and hear
occasional exposure to wet and/or humid conditions, including outdoor exposure
occasional exposure to bloodborne and airborne pathogens or infectious materials

Nice to have:

The ideal candidate is willing to take on a wide range of responsibilities and is steady in completing whatever work is needed
This role requires someone who brings consistent follow-through
A careful, deliberate working style and steady tenacity are helpful
Because this position serves within a collaborative administrative team, loyalty to the team and supportive posture are important
Candidates who respond constructively to requests for help and find satisfaction in contributing to shared goals will do well
Overall, we seek a helpful, dependable professional who takes initiative and strengthens the team by getting work done

Additional Information:

Job Posted:
January 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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Job Link Share:

Executive Assistant/Admin Coordinator

Kingdom Workers

Location:
United States , Waukesha

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 20, 2026

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