Executive Assistant (Accounts Payable & Receivable) Job at Dutech Systems (Stow)

Accounting Specialist- Accounts Payable & Receivable

The Accounting Specialist position plays an integral role in managing and assist...

Location

United States , Fairfield

Salary:

Not provided

CIP Retail

Expiration Date

Until further notice

Requirements

Associate’s degree in Accounting, Finance, or a related field preferred
Bachelor's degree a plus or equivalent years of experience
3-5 years of experience in accounts payable and accounts receivable roles, with exposure to general ledger accounting
Strong understanding of basic accounting principles and procedures
Excellent data entry skills with a high degree of accuracy
Experience with ERP systems (SAGE or Epicor experience is a plus)
Proficient in the Microsoft Office products
Ability to work both independently and collaboratively in a fast-paced manufacturing environment
Strong organizational and communication skills
Familiarity with electronic payment processing

Job Responsibility

Process vendor invoices, match with purchase orders and receivers, and resolve all discrepancies in a timely manner
Execute timely vendor payments each week
Ensure all products and services received are accurately accounted for, approved and entered for payment in a timely manner
Work with Controller / Sr. Accountant to ensure accruals accurately reflect all items received but not yet invoiced at month end
Maintain accurate vendor records and reconcile statements
Assist with 1099 preparation and respond to vendor inquiries
Ensure invoicing is complete expeditiously each day
Generate and send customer invoices
Apply customer payments and reconcile accounts
Monitor past due balances and aggressively manage collections

What we offer

Competitive Compensation – Fair and competitive pay based on experience and skills
annual incentive bonus program
Comprehensive Benefits Package – Including medical, dental, and vision coverage
401(k) with Company Match
Paid Time Off & Holidays
Collaborative Work Environment – Work alongside a supportive team that values innovation and craftsmanship

Fulltime

Accounts Payable & Receivable Specialist

This full-time position can be based in Miami, Washington or New York, depending...

Location

United States , New York; Miami; Washington

Salary:

60000.00 - 65000.00 USD / Year

Mindspace

Expiration Date

Until further notice

Requirements

2+ years of accounting experience, including AP/AR and general ledger work
Experience working with SAP B1 - preferred
Strong understanding of accounting principles, including accruals, prepaids, fixed asset accounting
Strong Excel/Google Sheets skills
Ability to work both independently and collaboratively in a fast-paced and dynamic environment with exceptional attention to detail and accuracy
Experience with AP automation platforms - preferred
Team player with a proactive approach

Job Responsibility

Manage accounts receivable
Process and verify invoices from local and international vendors
Prepare and execute timely payment runs for various entities across multiple currencies and payment methods
Perform bank and corporate credit card reconciliations
Prepare journal entries and support full month-end close
Manage fixed asset accounting, including recording acquisitions, disposals, and depreciation
Handle vendor onboarding, inquiries, and payment disputes
Reconcile vendor statements, proactively resolve discrepancies, and prepare vendor aging reports and analysis
Handle day-to-day financial administration and provide ongoing assistance to other departments
Collaborate closely with local and international teams to resolve payment issues and ensure smooth financial operations

Fulltime

Accounts Payable Specialist

The Accounts Payable (AP) Specialist has a daily, ongoing impact on financial tr...

Location

United States , Brooklyn

Salary:

26.00 - 32.00 USD / Hour

Premium Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Bachelor's degree in accounting preferred
Associate’s degree in Bookkeeping/Accounting or equivalent experience required
1-3 years of experience in accounts payable (or accounts receivable) or related role
Basic understanding of accounting/ bookkeeping, accounts payable principles, procedures and standards
Strong mathematical skills
Superb time management skills with a proven ability to complete work and meet deadlines independently, with little oversight
Exceptional verbal and written communication skills
Strong analytical and problem-solving skills
Excellent organizational skills

Job Responsibility

Reviewing invoices to ensure appropriate documentation and necessary approvals are in place prior to payment
Entering, coding and processing vendor invoices with utmost level of accuracy
Ensuring timely payment processing and conducting a thorough review of all payments prior to submission
Executing accounts payable reconciliations, including credit card transactions, RAMP platform purchases, and bank account reconciliations
Managing special purchase transactions and assisting employees with questions related to purchasing and procurement procedures
Supporting monthly financial closing activities and preparing documentation for the annual financial statement audit as required
Conducting a bi-weekly review of payroll timecards and post-payroll process reporting to ensure accurate payment processing as needed
Effectively managing assignments to maintain a smooth workflow within the accounts payable department
Assisting in identifying opportunities to streamline and improve the accounts payable process to increase efficiency
Performing other tasks as needed to support the monthly financials and general accounting processes

What we offer

Public Service Loan Forgiveness (PSLF)
Paid Time Off
Medical, Dental, Vision and Life coverage with Non Stop Wellness (MERP)
Flexible Spending Account
Employee Assistance Program
403(b) Retirement Plans with employer matching contribution
Professional development opportunities

Fulltime

Accounts Payable Specialist

As a Accounts Payable Specialist you will join the Finance Operations team and t...

Location

Portugal , Lisbon

Salary:

Not provided

Powerdot

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Economics, Accounting or equivalent
Minimum 3 years’ experience in a similar role – ideally within a Shared Services Centre, multi-location / multi-jurisdiction Europe context
Solid knowledge of best-practice AP operations and full end-to-end process understanding
Experience with VAT across multiple jurisdictions would be a strong plus
Familiarity with OCR (optical character recognition) or automated invoice scanning tools integrated with ERP systems
Comfortable working within a ticket-based workflow (e.g., Jira) or similar service-desk platform
Excellent written and spoken English communication skills
additional languages (French, Spanish, or Polish) are highly valued
Strong Excel skills, including the ability to design and maintain automated spreadsheet models (e.g., structured templates, dynamic dashboards) to support the end-to-end AP function, are highly valued
Proven hands-on experience working with major ERP systems (e.g. SAP or Microsoft Dynamics 365 Business Central) within the accounts payable domain – including invoice posting, supplier master data setup, payment processing, inter-entity integrations, and month-end AP close routines. Experience in configuring or supporting AP workflows, automation modules, and reporting within these systems is a significant advantage

Job Responsibility

Manage the end-to-end accounts payable process: receive invoices from multiple supplier channels, register them in accordance with group accounting policies and local fiscal/regulatory rules
Ensure timely and accurate registration of employee expense claims and reimbursements (including travel expense and corporate credit‐card transactions)
Execute payment postings and match allocations to relevant invoices
Maintain supplier master data: verify and update supplier information and bank details, ensure compliance with group policies and local jurisdiction requirements
Reconcile supplier statements, proactively identify and investigate discrepancies or unresolved issues
Monitor invoice approval workflows, track outstanding invoices or payments, and drive resolution of root causes
Review existing AP processes, identify improvement opportunities, and support/track key OKRs and KPIs
Assist with month-end close activities: cut-off, review of pending items, vendor G/L reconciliation, and reporting
Actively participate in AP projects (e.g., automation, process standardisation, system enhancements) and collaborate cross-functionally

What we offer

Private health insurance coverage
Gym membership to help you stay active
Flexible working hours: you own your time
Annual offsite where we celebrate the year’s achievements and spend quality time together
Regular team-building events with your local teammates
English Training as English is our language used to connect with all markets and teams
Free office snacks and unlimited coffee & Meal allowance for every worked day
Special discounts for charging your electric vehicle

Fulltime

Accounts Executive

We are looking for a detail-oriented and motivated Accountant to join our Financ...

Location

India , Bangalore

Salary:

Not provided

ATS Automation Tooling Systems Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or related field
Professional accounting designation (completed or in progress) or equivalent experience
3–5 years of general accounting experience, preferably in a manufacturing or sales environment
Strong skills in financial reporting, analysis, and compliance
Proficiency in MS Office (Excel, Word, PowerPoint)
Excellent communication skills and ability to work cross-functionally
Self-motivated, detail-oriented, and able to manage multiple priorities with minimal supervision

Job Responsibility

Manage month-end close activities, including journal entries and reconciliations
Prepare and maintain general ledger, balance sheet, and income statement schedules
Oversee accounts receivable: statements, invoices, collections, and customer queries
Handle accounts payable: validate invoices, resolve vendor issues, reconcile ledgers
Support local tax and regulatory reporting requirements
Contribute to inventory management and payroll activities
Collaborate with purchasing and sales teams for financial alignment
Ensure compliance with SOX regulations and internal controls
Assist in internal and external audits
Provide ad hoc financial analysis and support for special projects

Finance Coordinator

The Finance Coordinator ensures accuracy, compliance, and efficiency across mult...

Location

United States , Philadelphia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
3+ years of Accounts Payable/Accounts Receivable experience required
Proven ability to work independently, take initiative, and meet deadlines
Strong analytical, organizational, and problem-solving skills with high attention to detail
Excellent verbal and written communication skills with the ability to interact effectively with colleagues and leadership at all levels
Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiar with HRIS and/or accounting software
Demonstrated ability to manage multiple priorities and execute assignments accurately and efficiently

Job Responsibility

Assist with month-end close activities, including reconciliations and reporting support
Understand and help manage Accounts Payable (AP) and Accounts Receivable (AR) processes
Process vendor invoices, match purchase orders, and verify billing accuracy
Prepare and issue customer invoices and track collections to ensure timely payments
Compile and review financial information to ensure accuracy and completeness
Troubleshoot and resolve process issues to maintain efficiency and compliance
Maintain Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) for finance processes
Respond promptly to inquiries, research and resolve discrepancies, and communicate outcomes clearly
Help cultivate an environment of continuous improvement through process refinement and collaboration
Maintain and update employee HRIS data, and other confidential records

Finance Manager

Supports the day-to-day execution of general ledger impacted processes, includin...

Location

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Supports the day-to-day execution of general ledger impacted processes, including support to clients as they work with and understand these processes
Performs accounting functions specifically in the areas of account balancing, ledger reconciliation, reporting and discrepancy resolution
Coordinates and implements accounting work and projects as assigned
Coordinates, implements and follows up on Accounting SOP audits for all areas of the property
Complies with Federal and State laws applying to fraud and collection procedures
Generates and provides accurate and timely results in the form of reports, presentations, etc
Analyzes information and evaluates results to choose the best solution and solve problems
Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data
Balances credit card ledgers
Verifies contracts for groups and performs credit reference checks for direct billed groups if necessary

Job Responsibility

Supports the day-to-day execution of general ledger impacted processes, including support to clients as they work with and understand these processes
Performs accounting functions specifically in the areas of account balancing, ledger reconciliation, reporting and discrepancy resolution
Coordinates and implements accounting work and projects as assigned
Coordinates, implements and follows up on Accounting SOP audits for all areas of the property
Complies with Federal and State laws applying to fraud and collection procedures
Generates and provides accurate and timely results in the form of reports, presentations, etc
Analyzes information and evaluates results to choose the best solution and solve problems
Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data
Balances credit card ledgers
Verifies contracts for groups and performs credit reference checks for direct billed groups if necessary

Fulltime

Assistant Controller

We are seeking an experienced Assistant Controller to join our team on a contrac...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in accounting or financial management roles
Advanced proficiency in Sage software and Excel, including pivot tables and complex formulas
Strong expertise in month-end close processes and general ledger management
Proven ability to reconcile accounts and prepare detailed financial reports
Experience with aging reports, fixed asset records, and balance sheet reconciliations
Excellent organizational and time-management skills to meet strict deadlines
Detail-oriented approach with a commitment to accuracy and thoroughness
Ability to thrive in a fast-paced, deadline-driven environment

Job Responsibility

Oversee and execute month-end close processes, including reconciliation of cash, accounts receivable, and accounts payable
Prepare detailed aging reports for accounts receivable and accounts payable
Develop and maintain accurate records for fixed assets, prepaids, and accrued accounts payable
Ensure balance sheet accounts are supported with thorough reconciliations and documentation
Utilize advanced Sage software skills to manage financial data and reporting
Collaborate with the team to meet strict deadlines and ensure all accounting procedures are completed promptly
Perform account reconciliations to ensure financial accuracy and compliance
Create and analyze financial reports to support decision-making and organizational goals
Maintain and improve processes for tracking and reporting on other asset and liability accounts
Provide hands-on support to address accounting challenges and meet organizational objectives

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

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Executive Assistant (Accounts Payable & Receivable)

Job Description

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