Executive Assistant- Bilingual Job at Robert Half (Brentwood)

Bilingual Executive Assistant

The incumbent will be responsible for providing efficient and high-quality admin...

Location

Canada , Montréal

Salary:

43.33 - 53.33 CAD / Hour

Randstad

Expiration Date

August 02, 2026

Requirements

A minimum of 8 years’ experience working as an Executive Assistant supporting senior leaders
Demonstrates strategic thinking and “out-of-the-box” problem-solving to support leader effectiveness
Ability to seamlessly manage and “own” the executive’s calendar, prioritizing meetings, resolving conflicts, and ensuring optimal time management
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to handle highly confidential and sensitive information with integrity and discretion
Exceptional interpersonal skills, with the ability to build strong relationships and collaborate effectively across teams, while also working independently
Strong organizational and time management skills, with the ability to manage competing priorities effectively
Bilingualism: Full professional fluency in both French and English is mandatory, as you will regularly communicate with clients and stakeholders outside of Quebec.

Job Responsibility

Manages all aspects of the VP’s calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
Manages all travel arrangements
With frequent travel involved, the EA will need to take ownership of travel coordination and proactively support and make decisions on behalf of the manager as needed
Manages the administrative budget work for the VP (expense reimbursements, purchase orders)
Willing to step in and support day-to-day operational needs such as ordering meals, booking meeting rooms, and coordinating logistics
Actively collaborates with other Executive Assistants through Teams chats to ensure alignment and seamless support
Demonstrates strong people management and coordination skills while supporting leaders and cross-functional teams
Monitors VP’s emails and manages those that request time for meetings
Proactively anticipates the needs of the VP in a dynamic and fast paced environment
Assists in the preparation (including reviewing French version) and distribution of internal and external communications

Fulltime

Executive Assistant - Bilingual in Mandarin

We are looking for a dedicated and detail-oriented Executive Assistant who is fl...

Location

United States , Cupertino, California

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience as an Executive Assistant, preferably within multinational or publicly-listed companies
Fluency in Mandarin and English, with exceptional verbal and written communication skills in both languages
Proven ability to collaborate effectively across diverse cultures and time zones, demonstrating a global mindset
Advanced proficiency in Microsoft Office Suite, Google Suite, and scheduling tools
Strong organizational skills and the ability to manage multiple priorities with attention to detail
Demonstrated ability to maintain strict confidentiality and handle sensitive information responsibly
Initiative-driven with a proactive approach to problem-solving and process improvement
Experience managing complex travel arrangements and executive calendars

Job Responsibility

Coordinate and manage the Chairman's calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones
Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation
Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency
Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion
Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks
Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail
Handle sensitive business and financial information with the utmost discretion and confidentiality
Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs
Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Bilingual Executive Assistant

We are seeking a highly experienced and polished Bilingual Executive Assistant t...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in Spanish and English (spoken and written)
15+ years of combined administrative and executive assistant experience
At least 5 recent years supporting C‑suite or senior-level leadership
Strong writing and editing skills
Solid understanding of traditional administrative functions such as printing, labeling, and document preparation
Exceptional organizational skills
Demonstrated ability to handle sensitive situations with tact, professionalism, and discretion

Job Responsibility

Calendar & Schedule Management (Core function of the role)
Manage a complex, high-volume calendar involving meetings, luncheons, community events, and various external engagements
Coordinate scheduling with high-level internal and external stakeholders
Ensure meeting invitations are accurate, distributed, and updated across calendars for all participants
Send timely reminders throughout the day to keep the leader on schedule
Daily Meeting Preparation
Prepare a comprehensive daily binder with next-day meeting details, including agendas, supporting documents, maps, directions, and logistics
Administrative Support
Provide occasional phone coverage
gather information from callers—often individuals expressing concerns—and route details to the appropriate contacts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Bilingual Executive Assistant

Robert Half is seeking a highly organized and proactive Bilingual Executive Assi...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluent in Spanish and English (required)
Previous Executive Assistant or high-level administrative support experience
Strong organizational and time-management skills
Excellent written and verbal communication
High level of discretion and professionalism
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritize and manage competing deadlines

Job Responsibility

Manage complex executive calendars, including coordinating internal and external meetings across multiple departments, prioritizing scheduling conflicts, and ensuring leadership time is allocated efficiently
Screen and respond to calls, emails, and correspondence in both English and Spanish, drafting professional communications on behalf of leadership while exercising sound judgment
Prepare detailed reports, presentations, and executive-level documents by gathering information from multiple stakeholders and ensuring accuracy and professionalism
Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries, while tracking and submitting expense reports
Organize meetings by preparing agendas, compiling supporting documentation, recording notes, and following up on action items to ensure timely completion
Serve as liaison between executives, clients, vendors, and internal teams, facilitating communication and resolving administrative issues independently when appropriate
Maintain confidential files and sensitive company information while ensuring proper documentation and secure record management practices
Track ongoing projects, deadlines, and deliverables across departments, proactively reminding leadership of upcoming commitments and priorities
Assist with planning company events, leadership meetings, and special projects requiring coordination across multiple departments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Bilingual Executive Assistant

We are looking for a detail-oriented Executive Assistant to provide critical adm...

Location

United States , Lawrence

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree with at least three years of administrative experience, preferably in an academic or healthcare setting
Strong organizational skills and the ability to handle multiple tasks independently
Proficiency in Microsoft Excel, including advanced functions and formulas
Experience with calendar management, travel arrangements, and executive meeting coordination
Ability to effectively communicate and liaise with stakeholders in academic and healthcare environments
Exposure to research administration or data management is highly desirable
Flexibility to work onsite one day a week for faculty meeting preparations
Detail-oriented approach and ability to adapt to dynamic team requirements
MUST BE BILINGUAL IN SPANISH

Job Responsibility

Act as the primary liaison with medical schools across the country to manage student elective rotations, including applications, acceptances, and communication
Organize and maintain residency data required for accreditation, evaluations, and scholarly activity reports
Provide administrative assistance to residency leadership, including supporting the Research and Medical Student Directors
Coordinate research-related tasks such as grant writing, manuscript preparation, and conference submissions, while overseeing research assistants
Ensure smooth execution of weekly faculty meetings by preparing necessary materials, arranging breakfasts, and setting up literature
Manage calendars, book travel arrangements, and coordinate executive meetings to streamline operations
Utilize advanced functions and formulas in Excel for daily data management tasks
Work independently with minimal supervision, demonstrating professionalism and attention to detail
Collaborate with team members to maintain workflow efficiency and address program needs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Assistant Account Executive (Bilingual)

We are looking for an Assistant Account Executive to join our team! This individ...

Location

United States , Los Angeles

Salary:

45000.00 USD / Year

Deutsch

Expiration Date

Until further notice

Requirements

Bilingual (Spanish)
1 year of agency experience required
Please note this is NOT an entry level position

Job Responsibility

Gain basic understanding of advertising process
Support the account team to guide execution of creative development on assigned projects
Support and assist with various elements of production across the traditional, digital, and/or social spaces
Ensure concepts/assets are routed through proper channels (legal, proofing, production/BA, etc.)
File and asset organization maintenance
Monitor competitor activity & communicate real-time competitive alerts & trends
Become a subject-matter-expert in the client’s business
Be resourceful
Interact with Clients as needed
Communicate & track project updates for assigned projects during internal & external status meetings, manage status documents

What we offer

top of the line benefits
401K
unlimited PTO
paid overtime

Fulltime

Bilingual Senior Executive Assistant

Provide high-level executive support to Former CEO of that sits on several Board...

Location

Canada , Saint-Laurent

Salary:

42.25 CAD / Hour

Randstad

Expiration Date

July 09, 2026

Requirements

Must be fluent in communicate with French/ English speaking clients located outside Quebec on a regular basis
Unimpeachable judgment and discretion in handling confidential information
Positive and professional attitude
High energy level
Confident communicator with excellent interpersonal skills
Great attention to detail and extremely organized with a strong sense of urgency
Self-directed, independent, and proactive work ethic
strong sense of ownership and follow through skills
Ability to juggle multiple tasks and knows how to prioritize these tasks
“Can-do” attitude & a desire to learn new things

Job Responsibility

Provide general administrative support including, but not limited to: manage calendar, set up of different meetings, arrange travel, process expense reports, monitor emails
Follow-up on tasks or emails that require action/approvals/follow ups
Prepare items for regular discussions
Prepare & submit all Expense reports, file and track invoices as required
Manage and archive files, including all emails
Review and pay invoices, log all invoices and do monthly follow through
Manage activities related to all boards
Provide general administrative support for Board and Consultancy meetings
Preforms all tasks and/or projects requested

Fulltime

!

New

Senior Executive Assistant (Business & Personal Support)

This high-trust role goes far beyond traditional administrative work. You will b...

Location

Canada , Montréal

Salary:

75000.00 - 85000.00 USD / Year

Randstad

Expiration Date

August 27, 2026

Requirements

Experience supporting senior management
Strong bilingualism (English/French) is essential, as the role involves frequent communication with partners outside Canada, particularly in the United States
approximately 70% of the work is conducted in English
Proficiency in Word, Excel, and PowerPoint
Exceptional organizational skills, ability to manage priorities, and meticulous attention to detail
High level of discretion, resourcefulness, ability to remain calm under pressure, and the capacity to switch quickly between different contexts
Valid driver’s license required (for occasional errands)

Job Responsibility

Manage complex schedules, meetings, and priorities for both executives
Prepare meeting materials, rigorously track files, and ensure deadlines are met
Coordinate comprehensive business travel and related logistics
Support cross-functional projects and internal company communications
Handle and safeguard confidential business information with absolute discretion
Coordinate personal travel logistics (flights, hotels, transportation) for the executives and their families
Manage and integrate family schedules with professional commitments
Schedule personal appointments (medical, professional, recurring obligations)
Manage household logistics (coordinating home service providers, deliveries, personal projects)
Handle gifts, invitations (RSVPs), and family celebrations, and run urgent errands as needed

What we offer

Permanent position
Ville Saint-Laurent
Salary: $75,000 to $85,000, depending on experience
Flexibility: Hybrid model (1 day of remote work per week)
Flexible 40-hour workweek
Paid time off: 3 weeks of vacation + the full week of Christmas + 5 personal days
Summer schedule: Finish at 3:00 PM every Friday, from Victoria Day to Labor Day
Benefits: Group insurance (50/50 cost-sharing) after 3 months
Fashion perk: Access to all clothing from our collections at cost
Parking available

Fulltime

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Executive Assistant- Bilingual

Job Description

Job Responsibility

Requirements

What we offer

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