Executive Assistant

Executive Assistant – Product

Teradata

Location:
United States , San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

In this role, you will provide strategic support to the VP of PMO, Ops. and Ecosystem and 2-3 other Product leaders, operating as a partner in a fast-paced, constantly evolving environment. You will act as a trusted adviser and proactive problem-solver, ensuring the seamless execution of executive priorities, virtual and in-person meetings, and strategic projects. You will be a strong communicator who diplomatically protects and prioritizes executive time. Strong critical thinking, sound judgment, and solid instincts are essential as you anticipate needs, manage complex priorities, and make decisions on behalf of leadership.

Job Responsibility:

Partner directly with the VP of PMO, Ops. and Ecosystem and other Product leaders as a strategic thought partner, supporting the execution of product initiatives, operational priorities, and ecosystem strategy
Orchestrate complex global calendars, coordinating across multiple time zones while protecting time for strategic priorities and focused work
Exercise independent judgment and critical thinking to prioritize competing demands and resolve issues proactively
Plan, coordinate, and execute cross-functional team meetings, workshops, and events, ensuring seamless logistics, agenda development, materials preparation, and follow-through on action items
Support budget tracking, expense reconciliation, and financial coordination for the Product organization, working collaboratively with Finance partners to ensure accuracy and compliance
Collaborate closely with other executive assistants and business partners across the organization to complete work efficiently and support shared goals
Maintain and utilize appropriately in-depth knowledge of organizational operations, policies, and procedures
Build and maintain strong relationships across the Product organization, serving as a trusted liaison between Product leadership and key stakeholders, fostering effective communication and keeping leadership informed of team dynamics and organizational pulse
Represent leadership with diplomacy and professionalism, protecting and prioritizing their time while managing stakeholder relationships and expectations
Support team culture initiatives and team-building activities, working closely with leadership to foster engagement, collaboration, and positive team dynamics

Requirements:

5+ years of experience supporting VP/SVP-level executives in complex organizational environments, ideally within technology companies
Exceptional written and verbal communication skills with proven ability to represent executives diplomatically and professionally
Demonstrated excellence in managing complex, dynamic schedules across global time zones while diplomatically protecting executive time and priorities to boost executive productivity
Strong relationship-building skills with ability to establish trust and credibility across all organizational levels
Proven experience coordinating cross-functional meetings, workshops, and events with strong project management capabilities
Proven track record of exercising sound judgment, critical thinking, and discretion when handling sensitive information and making independent decisions
Experience supporting team culture initiatives and team-building activities
Advanced proficiency in Microsoft Office Suite, Workday, collaboration platforms (Teams, SharePoint), and experience booking through corporate travel management systems

Nice to have:

Associate or bachelor's degree preferred
equivalent experience in technology sector considered
Strong critical thinking skills with ability to work independently, exercise sound judgment, and apply common sense
Acute attention to detail and independent conscientiousness with strong problem-solving ability
Confident decision-maker who owns responsibilities and acts decisively when needed
Exceptional communication skills with ability to represent leadership diplomatically and manage stakeholder expectations professionally
Natural relationship-builder who establishes trust and credibility across all organizational levels
Passion for team culture and engagement, with proven ability to foster positive team dynamics and support team-building initiatives
Strong project management skills with ability to coordinate complex, multi-stakeholder initiatives from planning through execution
Ability to navigate competing requests and prioritize effectively
Proficiency with budget tracking, expense reconciliation, and financial reporting tools
Expertise in international travel coordination, visa management, and cultural protocol
Proficiency with Workday, Navan Travel, Oracle ERP, and expense management tools
Natural ability to anticipate needs, identify potential issues, and surface them proactively
Growth mindset with continuous improvement orientation and eagerness to learn

What we offer:

healthcare
life and disability insurance plans
401(k)-retirement savings plan
time-off programs

Additional Information:

Job Posted:
May 10, 2026

Employment Type:

Fulltime

Work Type:

Remote work

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