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Daley and Associates Logo Daley and Associates · Office Administration

Executive Assistant – Financial Services

United States, Boston 38.00 - 48.00 USD / Hour · Job Posted May 11, 2026
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Job Description

We are seeking candidates for an Executive Assistant position with a leading investment management firm located in Boston, MA. The Executive Assistant will be responsible for supporting the C-Suite leaders and managing daily office operations. The ideal candidate will have 3+ years of administrative experience within the investment management or professional services industry.

Job Responsibility

  • Provide high-level executive support to the CEO and C-suite while overseeing daily office operations
  • Manage complex calendars, meetings, and domestic and international travel arrangements
  • Prepare executive correspondence, presentations, and briefing materials
  • Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
  • Monitor priorities and ensure timely follow-up on action items
  • Oversee office operations, including vendor management (IT, facilities, security, and office supplies), onboarding support, and workspace logistics
  • Serve as the primary point of contact for office-related needs and act as a trusted liaison to internal and external stakeholders
  • Handle confidential information with discretion and provide support on special projects as needed
  • Perform additional duties as assigned

Requirements

  • Bachelor's degree required
  • 3+ years of experience in executive assistance, administrative support, or office management within investment management, financial services, or a related professional services environment
  • Proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel)
  • Fluent in English and Spanish, with strong written and verbal communication skills in both languages (preferred but not required)
  • Excellent organizational, time management, and prioritization abilities
  • High level of professionalism, discretion, and sound judgment
  • Strong attention to detail with exceptional follow-through

Nice to have

Fluent in English and Spanish, with strong written and verbal communication skills in both languages

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