Executive Assistance & Office Manager Job at Zero Homes (Denver)

Executive Office Manager

Astrion has an exciting opportunity for an Executive Office Manager for our Hunt...

Location

United States , Huntsville

Salary:

Not provided

Astrion

Expiration Date

Until further notice

Requirements

Demonstrate experience managing executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications
Ability to manage multiple priorities, coordinate cross department initiatives and maintain efficient executive office operations
Excellent written and verbal communication skills with the ability to interact professionally with senior leadership and government partners
Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity
Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams
Experience coordinating corporate events, calendar scheduling and making progressions with self-independent decisions
Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence
Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once

Job Responsibility

Provide advanced administrative and business support to executive leadership
Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities
Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests
Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents
Support executives with data analysis, operational reporting, and project coordination
Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality
Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives
Handle all expense reports and submissions
Coordinate leadership meetings, company events, conferences, and employee functions
Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support

What we offer

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

Fulltime

Office Manager & Executive Assistant

This is a dual-function role combining high-level Executive Assistant support to...

Location

United Kingdom , London

Salary:

45000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a PA/EA supporting senior leadership
Previous experience in an Office Manager role
Demonstrated ability to manage both business and personal executive tasks
High level of confidentiality, discretion, and professional judgement
Strong interpersonal skills with the ability to communicate confidently at all levels
Exceptional organisational and time‑management capabilities
Proactive, adaptable, and solutions‑focused approach
Meticulous attention to detail
Strong PC literacy and administrative proficiency

Job Responsibility

Provide comprehensive diary management, including coordination across multiple time zones
Schedule, prepare, and coordinate internal and external meetings
Prepare meeting agendas, supporting documents, and take minutes when required
Arrange refreshments and daily lunches for senior leadership
Coordinate global travel, including flights, hotels, visas, and detailed itineraries
Organise corporate events, dinners, and client engagements
Manage the MD's expenses, ensuring timely submission and reconciliation
Oversee corporate gifting, including selection, coordination, and delivery
Provide personal support and ad hoc out‑of‑office assistance using the company-provided phone
Lead the smooth running of the UK office, ensuring a professional, efficient, and welcoming working environment

Fulltime

Executive Office Manager

Astrion has an exciting opportunity for an Executive Office Manager. In this dyn...

Location

United States , Huntsville

Salary:

Not provided

Astrion

Expiration Date

Until further notice

Requirements

High School Diploma required, along with proven experience operating in a front desk environment and performing executive administrative tasks
Strong interpersonal skills with a professional and courteous phone manner
Positive, can-do attitude with the ability to work well with individuals at all levels
Highly reliable and punctual, with excellent organizational and time-management skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Demonstrated ability to manage multiple priorities in a fast-paced environment
Must be willing and able to travel to the Washington, D.C. office several times a week to support meetings and assist the Executive Leadership Team (ELT)

Job Responsibility

Visitor & Employee Support: Greet visitors and offer beverages to create a welcoming environment
Manage visitor access using Traction Guest (pre-registration, sign-in, badge replacements, app updates)
Serve as primary point of contact for onsite employees needing assistance or redirection
Coordinate special accommodations for guests (dietary, accessibility, etc.)
Support Marketing & Communications (MARCOM) with internal company events
Create flyers for announcements and events
Order and coordinate flower arrangements for employee life events (bereavement, new baby, surgery)
Set up office supplies and workspace for new hires
Cultivate and maintain positive working relationships with employees and vendors
Executive Administrative Support: Provide high-level administrative support to executive leadership

What we offer

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

Fulltime

Executive Office Manager

This executive support position anticipates, plans, schedules, develops and impl...

Location

United States , Kinston

Salary:

Not provided

Airbus

Expiration Date

Until further notice

Requirements

Bachelor’s degree with an emphasis in business, communications, or a related field
Candidates without a degree will be considered with 10+ years of experience
Minimum of 6 years of experience in an Executive Assistant role is preferred
Must be proficient with Microsoft Office Suite (Word, Excel, & PowerPoint)
Excellent verbal and written communication skills in English
Proficient in Google Workspace apps (Gmail, Gdocs, GSheets..)
5% travel Domestic
Must possess excellent written and verbal communications skills
Ability to adapt in changing environment while managing multiple priorities
Demonstrated ability to work with accuracy, pay attention to detail, plan and organize events and produce accurate work products

Job Responsibility

Manage and monitor Leadership Teams’ calendars including scheduling meetings, appointments, travel, etc.
Coordinate and ensure travel arrangements are completed accurately
Maintain contact with executive(s) while travelling and inform them regarding any actual or potential change in travel relative to contract, travel schedule and weather conditions
Responsible for tracking the currency of work essentials such as passports, visas and licenses for VP
Maintain, update and publish group calendar. Maintain and update contacts for executive(s)
Prepare, process and maintain inventory of travel/expense reports for Executive Leaders
Perform a wide range of administrative functions including documentation draft and preparation covering correspondence, announcements, presentations, requests for payments and signed authorizations for action
Compose announcements/emails for Executive Leader approval and distribution
Proofread and edit emails and announcements for VP and Directors upon request
Establish and maintain working relationships with key contacts throughout executive(s) area of contacts

What we offer

Competitive pay, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
Paid time off including personal time, holidays and a paid parental leave program
Comprehensive insurance coverage including medical, prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path
as well as the opportunity to participate in accelerated development programmes
and both national and international mobility
Relocation assistance for qualified positions

Fulltime

Executive Assistant / Office Manager

We’re seeking a proactive Executive Assistant to support senior leadership while...

Location

United States , Portola Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of Executive Assistant and/or Office Management experience
Strong organizational, communication, and multitasking skills
Proficient in Microsoft Office and calendar management tools
Discreet, dependable, and comfortable working independently

Job Responsibility

Manage complex executive calendars, meetings, and correspondence
Oversee office operations including supplies, vendors, and facilities coordination
Serve as point of contact for internal teams, visitors, and external partners
Support onboarding, office logistics, and special projects as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Executive Assistant, Office Manager

We are currently seeking candidates for an Executive Assistant/Office Manager op...

Location

United States , Boston

Salary:

60.00 - 75.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree (required)
5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
Strong organizational, time management, and prioritization skills
High degree of professionalism, discretion, and sound judgement
Exceptional follow-through skills with strong attention to detail

Job Responsibility

Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
Manage complex calendars, meetings, and domestic and international travel
Prepare and manage executive correspondence, presentations, and briefing materials
Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
Track priorities and ensure timely follow-through on action items
Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
Handle confidential information with discretion and support special projects as needed
Perform additional responsibilities as needed

Executive Assistant / Office Manager

We are looking for an exceptional Executive Assistant / Office Manager who is ea...

Location

United States , New York

Salary:

Not provided

ELEMIS

Expiration Date

Until further notice

Requirements

Previous EA experience supporting a senior leader
Strong administrative, organizational and diary management skills with the ability to multi-task and prioritize an everchanging workload
Ability to work autonomously demonstrating initiative and flexibility
Strong communication and presentation skills, both written and verbal
Enjoys working in a high-pressure creative environment, maintaining a positive outlook to work
Problem solving and decision-making skills
Strong business and commercial acumen
Experience with expense management systems
Computer literate: advanced standands in Microsoft Word/Excel/Outlook/PowerPoint/Concur
Experience of working in different time zones

Job Responsibility

Extensive diary and agenda management across multiple time zones
Time keeping/checking for all meetings ensuring they run to time
Screening and managing emails, calls and other communications on behalf of the President
Providing background information on all external and internal meetings, making sure the President is fully prepared for each meeting they attend
Attending key meetings, tracking, and helping drive completion of key deliverables, and following up on outstanding items with attendees
Coordinate and arrange meetings to include duties such as preparing agendas, presentation, minute taking where required, refreshments and arranging travel/accommodation
Booking travel including flights, hotels, taxis both nationally and internationally
Processing expenses in line with company policy
Organising events as and when required (e.g., team meetings)
Continuously look at ways to improve and develop existing administration procedures and protocols

What we offer

Paid Time Off
401(K) with 100% match on the first 5%
Company Holidays
Paid Parental Leave
Generous ELEMIS product discount
Supplemental & Basic Life Insurance
Dental & Vision
Commuter benefits
Hybrid working: Monday and Friday Working From Home, and Tuesday, Wednesday and Thursday in office (Manhattan)

Fulltime

Executive Assistant & Office Manager

At United Way Greater Triangle, we believe that behind every high-functioning te...

Location

United States , Durham

Salary:

60000.00 - 70000.00 USD / Year

United Way

Expiration Date

Until further notice

Requirements

Nonprofit person
The glue
An anticipator
Discreet and trusted
Technically fluent
Calm under change
Executive support
Nonprofit or mission-driven environment
Event & vendor coordination
Communication

Job Responsibility

Culture & team cohesion
Executive & board support
Operations & HR support
Events & hospitality

What we offer

Medical
Dental
401K

Fulltime

Select Country

Executive Assistance & Office Manager

Requirements

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