CrawlJobs Logo

Executive and Administrative Support Specialist

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Lansing

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Executive and Administrative Support Specialist provides critical administrative assistance to the Associate Vice President (AVP), managing routine operations and special projects. The role requires exceptional organizational skills, the ability to handle competing priorities, and a commitment to confidentiality and professionalism. This position is responsible for creating an efficient, thoughtful, and responsive administrative environment.

Job Responsibility:

  • Supervise and delegate tasks to student employees
  • Oversee the physical divisional office space, maintain inventory of supplies, coordinate daily custodial and facility services, and uphold a clean, professional office environment
  • Schedule, manage, and prioritize the AVP’s calendar, including meetings, appointments, and deadlines
  • Read, analyze, and route incoming memos, reports, and submissions to prioritize the AVP’s workflow
  • Screen and route telephone calls and correspondence, provide information, and direct inquiries to appropriate parties with discretion
  • Draft, edit, and finalize documents, correspondence, email communications, and spreadsheets using MS Office applications
  • Conduct research and compile data to create reports, presentations, and proposals for the AVP or other leaders
  • Collaborate with Conference Services and additional staff to coordinate and support divisional events and activities throughout the year
  • Support various event logistics, administrative tasks, and data entry as assigned
  • Maintain highest levels of confidentiality while managing sensitive information

Requirements:

  • Associate’s Degree from a regionally accredited college or equivalent combination of education and experience
  • Progressively responsible administrative or executive support experience
  • Proven ability to use a broad suite of office technology for administrative purposes
  • Exceptional verbal and written communication skills
  • Demonstrated ability to prioritize multiple tasks and deadlines in a fast-paced environment
  • Experience in administrative leadership or having held progressive administrative responsibility

Nice to have:

  • Proficiency in MS Office and other technology platforms used within the institution
  • Strong interpersonal and professional communication abilities, both internally and externally
  • Ability to communicate sensitive information effectively and maintain confidentiality
  • Experience leading others to achieve multiple objectives under tight timelines
  • Demonstrated flexibility and resourcefulness in adapting to evolving organizational needs
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
January 26, 2026

Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive and Administrative Support Specialist

Administrative Support Specialist

Corporate Tools in Post Falls, Idaho is looking to add a new member to our Opera...
Location
Location
United States , Post Falls
Salary
Salary:
20.00 USD / Hour
corporatetools.com Logo
Corporate Tools
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of administrative or project management experience supporting executive level staff
  • Strong organizational skills, attention to detail and ability to adapt to changing priorities based on organization needs
  • Advanced computer skills
  • Demonstrated ability to multitask and meet consistent deadlines within multiple projects
  • Ability to maintain confidentiality of sensitive information and a professional attitude
  • Ability to clearly and effectively communicate with diverse audiences in professional manner
  • Ability to solve problems and tailor to the adapting needs of the company
Job Responsibility
Job Responsibility
  • Create a positive working environment by contributing to a fully functioning office setting through organization, communication, and time management
  • Handle logistics of meetings and conference calls and coordinate travel when necessary
  • Conducts research, compiles data and prepares information for consideration and presentation by executive team in support of meetings or work projects
  • Acts as business partner in assisting department staff members in meeting deliverables on business matters and tracking department relevant data
  • Coordination of meetings and company events from gathering talking points and creating agendas to scheduling and arranging meals, meeting spaces etc
  • Support the Human Resources team with our “Work Wherever” program by assisting with the coordination of shipping and receiving company equipment for employees
  • Maintain company spreadsheets to ensure accurate and up to date reporting
What we offer
What we offer
  • 100% employer-paid medical, dental and vision for employees
  • Annual review with raise option
  • 22 days Paid Time Off accrued annually, and 4 holidays
  • After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company—not accrued, not capped, take time off when you want
  • The 4 holidays are: New Year’s Day, Fourth of July, Thanksgiving, and Christmas Day
  • Paid Parental Leave
  • Up to 6% company matching 401(k) with no vesting period
  • Quarterly allowance
  • Open concept office with friendly coworkers
  • Creative environment where you can make a difference
  • Fulltime
Read More
Arrow Right

Customer Support Specialist

We are looking for a motivated and detail-oriented Customer Support Specialist t...
Location
Location
United States , Blaine
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience with CRM and ERP systems, such as Microsoft Dynamics
  • Strong background in customer service and administrative support, with at least 2 years of relevant experience
  • Ability to work independently and effectively manage high volumes of tasks and inquiries
  • Strong organizational skills and attention to detail to ensure accurate scheduling and data management
  • Excellent communication skills, both written and verbal, for interacting with customers and team members
  • Familiarity with industry-specific software and tools is highly preferred
  • Proficiency in data processing, email correspondence, and compliance-related tasks
Job Responsibility
Job Responsibility
  • Schedule and coordinate installation appointments, ensuring jobs are organized efficiently and completed on time
  • Review pending installations, verify product arrivals, and confirm labor requirements are in place
  • Monitor and manage the installation pipeline daily, ensuring updates and job closures are handled promptly
  • Prepare and organize all necessary paperwork for installation crews to ensure seamless project execution
  • Assign installation crews to projects based on their relevant skills and availability
  • Track and manage inventory, providing accurate estimated arrival times to customers and stakeholders
  • Address and resolve customer concerns to maintain high levels of satisfaction
  • Process payments and funding for completed jobs, adhering to company standards and protocols
  • Utilize CRM and ERP systems, including Microsoft Dynamics, to manage data entry and maintain accurate records
  • Perform additional administrative tasks as assigned to support operational efficiency
What we offer
What we offer
  • medical, vision, dental, life and disability insurance, 401(k) plan
  • Fulltime
Read More
Arrow Right

Sales Support Specialist

The Sales Support Specialist supports the revenue-generating efforts of the inte...
Location
Location
United States
Salary
Salary:
Not provided
earthsoft.com Logo
EarthSoft
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Clearly and concisely express ideas both in writing and verbally
  • Ensure written materials are appropriately edited
  • Use appropriate language in all communications, ensuring clarity, calmness, and professionalism
  • Effectively communicate with internal and external channels, using web and online communication tools optimally
  • Research necessary information to complete tasks, document and distribute deliverables
  • Accept constructive feedback
  • Direct communication to relevant personnel, including those impacted by the communication
  • Ensure important or urgent messages are received and understood through multiple channels
  • Take independent action to use resources for task completion
  • Work independently on tasks, seeking necessary training and consultations proactively
Job Responsibility
Job Responsibility
  • Prepare, deliver and record keep Software, Services, and Training Price Quotations
  • As needed, coordinate and assist in the preparation and submission of Request for Proposals and Requests for Information
  • Assist in the querying and maintenance of CRM records (accounts, contacts, opportunities, and quotes)
  • Prepare and deliver department reports as needed for the biweekly department report and provide backup to Sales Support Manager for Sales Forecast reporting activities
  • Coordinate and execute price list, sales templates, and document updates
  • Monitor and manage the sales@earthsoft.com alias and redirect inquires to the appropriate team member or department
  • Set quotation preparation priorities and escalate issues in a timely manner
  • Provide backup to Sales Proposal Specialist duties when applicable
  • Provide CRM assistance and guidance as needed to Sales and Account Management Departments
  • Coordinate the preparation, delivery, execution, and record keeping of Sales and Account Management agreements (EULA and Business Partner Program (BPP))
What we offer
What we offer
  • EarthSoft provides equal employment opportunities to all employees, consultants, agents, and applicants for employment without regard to any legally protected status such as race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
Read More
Arrow Right

Business Support Executive

Join our dynamic team as a Business Support Executive and become the backbone of...
Location
Location
United Kingdom , London
Salary
Salary:
47000.00 - 50000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly literate/numerate and preferably degree-educated
  • an excellent communicator, both in writing and verbally
  • possessing gravitas, diplomacy, and strong influencing skills
  • outstandingly organised, able to prioritise and multi-task effectively
  • detail-oriented with extremely high standards of work
  • confident in engaging with senior managers in large blue-chip companies
  • proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook) and skilled in using these tools regularly
  • a team player who can build connections and work independently when needed
  • empathetic, with a good sense of humour
  • passionate about healthcare matters
Job Responsibility
Job Responsibility
  • Provide full administrative and PA support to two full-time partners and one part-time partner, along with ad hoc support for our team of Analysts and Consultants
  • anticipate needs by understanding business priorities and direction
  • serve as the first point of contact for prospective clients and handle requests from existing clients on behalf of the Directors
  • manage diaries, coordinate international travel, and handle paperwork with precision
  • efficiently monitor emails during meetings or when out of the office to ensure seamless communication
  • oversee sales invoicing and supplier payments, keeping our financials in check
  • draft and manage office budgets while producing monthly financial management reports
  • facilitate bookkeeping processes and act as a liaison with accountancy, payroll, and pension services
  • create a vibrant office/home working environment, ensuring smooth operations and H&S compliance
  • collaborate with our HR legal team on various HR duties
What we offer
What we offer
  • 25 days holiday plus BH
  • pension
  • private medical insurance
  • lovely modern office space
  • Fulltime
Read More
Arrow Right

IT Support Specialist

We are seeking an IT Support Specialist to join our team in Hartsdale, New York....
Location
Location
United States , Hartsdale
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in a similar role
  • Proficient in Desktop Support
  • Familiarity with Student Information Systems
  • Experience in handling Audio Video equipment
  • Excellent problem-solving skills
  • Ability to communicate technical information to non-technical staff
  • Strong knowledge of network security practices and anti-virus programs
  • Ability to work independently and in a team
  • Excellent customer service skills
  • Bachelor’s degree in Information Technology or related field preferred
Job Responsibility
Job Responsibility
  • Act as a primary contact for tech support hotline, addressing and resolving tech-related inquiries
  • Monitor alerts, logs, and dashboards to preemptively identify and mitigate potential tech issues
  • Provide hands-on support in classrooms, aiding teachers in learning new systems and tools to enhance their digital fluency and productivity
  • Work collaboratively with the technology team to execute strategic projects involving systems administration, automation, software development, data analysis, and ed tech integrations
  • Maintain meticulous records of asset inventories and technical knowledge base, and develop dashboards and other analytical tools for efficient information management
  • Take charge of A/V setup for school events, ensuring smooth technical operations during these occasions.
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

IT Technical Support Specialist

Under broad supervision, provides management information system user support on ...
Location
Location
United States , Milledgeville
Salary
Salary:
Not provided
oceanbluecorp.com Logo
Ocean Blue Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Knowledge of troubleshooting MS Office 365, VPN, Adobe, McAfee, LogMeIn, encryption, etc.
  • Ability to troubleshoot computer peripheral devices: printers, scanners, MDF, monitors, keyboard, mice etc.
  • Experienced in troubleshoot issues on end user computing devices, including desktops, laptops, and Surface Pros.
  • History of working in an Active Directory domain environment
  • Proficient at software installs and troubleshooting
  • Some networking knowledge, along with the ability to troubleshoot network issues from the command line.
Job Responsibility
Job Responsibility
  • Maintain essential IT operations, including operating systems, security tools, applications, servers, email systems, laptops, desktops, software, and hardware
  • Handle business-critical IT tasks and system improvements
  • Enable faster and smarter business processes and employee productivity
  • Research and evaluate emerging technologies, hardware, and software
  • Serve as the subject-matter expert supporting Windows, and widely used software and applications, such as Microsoft and Adobe.
  • Install, configure, and support workstation software, hardware, printers, and phones
  • Analyze staff needs, identify vulnerabilities, and boost efficiency and accuracy
  • Execute systems and network design, documentation, implementation, testing, and administration, and ensure components meet business needs and work together seamlessly
  • Implement applications and software upgrades and troubleshoot any performance issues
  • Train employees in using software and hardware, and provide technical support when needed
Read More
Arrow Right

Lead IT Support Specialist

The Lead IT Support Specialist is responsible for overseeing and guiding the IT ...
Location
Location
United States , Irvine
Salary
Salary:
75000.00 - 85000.00 USD / Year
taxrise.com Logo
TaxRise
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a Help Desk or IT Support role, with prior leadership or mentorship responsibilities
  • Strong technical expertise in hardware and software troubleshooting
  • Experience with Google Workspace, Microsoft 365, Slack, and SharePoint administration
  • Expertise in Windows Operating Systems and proficiency with Google Workspace Admin Console
  • Knowledge of TCP/IP, DNS, and related networking concepts
  • Strong organizational, analytical, and problem-solving skills
  • Excellent communication skills to interact with both technical and non-technical users
  • Exceptional customer service mindset with the ability to manage competing priorities
  • Ability to thrive in a fast-paced, dynamic environment with flexibility to work irregular hours when required
Job Responsibility
Job Responsibility
  • Lead the IT Support team by delegating daily support tickets and managing workload distribution
  • Serve as the escalation point for complex or urgent technical issues
  • Provide mentorship, training, and guidance to IT Support Specialists
  • Ensure service-level expectations are consistently met, driving accountability and efficiency
  • Evaluate and recommend new technologies to improve productivity and efficiency
  • Align IT strategy with business objectives, ensuring technology supports company growth
  • Foster a culture of service, accountability, and innovation within the IT team
  • Provide direct, hands-on support for desktops, laptops, tablets, printers, software, and cloud-based phone systems
  • Troubleshoot and resolve high-priority or complex technical issues
  • Develop and maintain end-user documentation, including troubleshooting guides
What we offer
What we offer
  • Medical, Dental, and Vision Insurance (starting after 60 days)
  • Paid Time Off
  • 401(k) retirement plan with company match
  • Professional Development Program to support your growth
  • Access to our on-site gym and gaming lounge
  • Catered team lunches every Friday
  • Fun and energizing quarterly company outings
  • Fulltime
Read More
Arrow Right

Inside Sales Support Specialist

Join Our Team as an Inside Sales Support Specialist at Signarama! Are you passio...
Location
Location
United States , Pittsburgh
Salary
Salary:
18.00 - 25.00 USD / Hour
signarama.com Logo
Signarama Alexandria
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong proficiency in computer operations, including Windows Office and POS systems
  • Excellent command of the English language with strong spelling, grammar, and proofreading skills
  • Understanding of basic sales and telemarketing principles
  • Exceptional communication and customer service skills
  • Ability to stand for extended periods and manage frequent computer use
Job Responsibility
Job Responsibility
  • Customer Engagement: Respond promptly to customer inquiries in person and over the phone, provide expert recommendations and accurate estimates, and guide them through the order process
  • Marketing Execution: Implement store marketing strategies, and engage in telemarketing to foster new business opportunities
  • Sales Support: Process work orders with precision, secure necessary down payments, and finalize payments upon project completion
  • Relationship Management: Maintain strong relationships with both vendors for sourcing and the production team to ensure clarity and quality in all orders
  • Operational Excellence: Assist in various store operations, ensure all administrative tasks like reporting and invoicing are handled efficiently, and maintain a clean and professional store appearance
What we offer
What we offer
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Profit sharing
  • Professional Development Opportunities
  • Dynamic and Supportive Work Environment
  • Healthcare, 401K & Profit Sharing
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy