Executive Administrator

• Coordinate executive schedules, arrange meetings, and manage day-to-day administrative priorities to keep leadership organized and on track
• Prepare business correspondence, reports, and presentation materials while ensuring accuracy, professionalism, and timely delivery
• Maintain office records, confidential files, and administrative documentation in an organized and secure manner
• Support meetings by organizing agendas, capturing notes, and following up on outstanding action items
• Assist with finance-related administrative tasks such as tracking receivables, supporting payroll activities, monitoring invoices, and updating basic reports
• Enter and reconcile data in spreadsheets and internal systems to help maintain accurate administrative and financial records
• Manage front office activities, including reception support and general coordination for visitors, calls, and routine inquiries
• Oversee office supply inventory, place replenishment orders as needed, and help maintain an efficient and well-stocked workplace
• Work closely with internal teams to ensure operational needs, deadlines, and administrative deliverables are completed effectively

• At least 3 years of experience in office management, executive support, or senior-level administrative coordination
• Background assisting with finance or accounting-related activities, including invoicing, accounts payable, receivables tracking, payroll support, or similar tasks
• Strong ability to organize multiple responsibilities, prioritize work, and meet deadlines in a fast-paced setting
• Clear written and verbal communication skills with a detail-focused and effective approach
• Demonstrated ability to manage confidential information with sound judgment and discretion
• Proficiency with Microsoft Office applications, especially Excel, along with comfort using payroll or financial software
• High attention to detail and confidence working with numbers, records, and administrative processes

Experience handling front desk or receptionist duties and coordinating office supply management is preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan