Executive Administrator

• Provide comprehensive diary management and administrative support to Managing Directors, Super Team Leaders and members of the Executive group
• Arrange meetings, travel, accommodation, event registrations and meeting rooms, managing complex and frequently changing schedules
• Act as a gatekeeper to ensure effective use of senior stakeholders’ time
• Prepare, edit and manage documents (including PDFs) and correspondence
• Build strong working relationships across the business, liaising with People, Finance, Business Development and Operations teams
• Attend executive board and cascade meetings, taking accurate minutes and following up on actions
• Collate and manage board packs using internal systems (e.g. Zylpha)
• Coordinate and distribute regular executive and business communications
• Support internal communications to the wider business
• Assist Business Development partners with marketing and promotional activities
• Coordinate internal meetings, events, conferences and team activities
• Support recognition initiatives, promotions and internal gifting
• Arrange and coordinate annual and mid-year performance conversations
• Process expense claims and mileage submissions accurately and on time
• Provide cover for other Executive support colleagues during periods of absence, as required

• Previous experience in an executive support, secretarial or administrative role within a busy environment
• Strong IT capability, particularly across Microsoft Word, PowerPoint and Excel
• Excellent organisational skills with the ability to manage multiple priorities
• Strong communication skills and confidence working with senior stakeholders
• High attention to detail with the ability to work accurately under pressure
• Professional discretion and the ability to handle confidential information
• Willing to travel across our office network when required

• Highly organised, reliable and adaptable, with strong judgement and initiative
• Comfortable working independently while also being a collaborative team player
• Resilient, calm under pressure and able to manage competing demands
• Proactive, enthusiastic and willing to go beyond core responsibilities when needed
• Respectful, approachable and positive, with a “can-do” attitude
• Keen to learn, develop and take ownership of your role

Agile working and offer a blended approach to where and how we work