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Executive Administrator

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Gupta Media

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Location:
United States , Boston

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

70000.00 - 95000.00 USD / Year
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Job Description:

Gupta Media is seeking an Executive Administrator to support our Founder and drive the seamless execution of executive priorities and office operations. This individual will serve as a trusted partner, bringing structure and exceptional standards to a fast-moving environment.

Job Responsibility:

  • Provide high-level administrative support to our Founder, serving as a trusted resource and partner
  • Manage complex, proactive calendar scheduling internally and externally, with a keen attention to detail and the ability to determine priority
  • Anticipate needs by proactively preparing materials, briefing documents, agendas, and follow-ups
  • Organize and execute internal meetings, board meetings, and executive sessions, ensuring logistics and materials are seamless
  • Coordinate special projects and teamwide events such as client visits, off-sites, team dinners, and leadership gatherings
  • Prepare and proof correspondence, including emails, presentations, and documents as needed
  • Maintain strict confidentiality and handle sensitive information with care and professionalism
  • Arrange domestic and international travel, including airfare, transportation, hotel accommodations, and holistic trip itineraries
  • Proactively identify agency needs and implement solutions to support evolving priorities

Requirements:

  • 5+ years of experience supporting senior leadership or executive teams preferred
  • Ability to work efficiently and independently with a high level of professionalism
  • Exceptional organizational skills and attention to detail
  • Strong ability to prioritize and manage multiple competing tasks
  • Excellent verbal and written communication skills
  • Experience coordinating across leadership, clients, vendors, and internal teams
  • High level of discretion and comfort in handling sensitive information
  • Self-starter with strong internal motivation and a passion for fast-paced, entrepreneurial environments
  • Understanding of the marketing/agency industry and industry standards
  • Candidates must be authorized to work in the US for at least 3 years
What we offer:
  • health, dental, vision, and pet insurance
  • Flexible and Dependent Care Savings Accounts
  • a 401(k) with up to 5% Safe Harbor contributions
  • paid time off
  • paid family leave
  • commuting and wellness stipends
  • opportunities for professional development and career growth
  • annual bonus plan based on the company's performance

Additional Information:

Job Posted:
March 01, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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