Executive Administrator Jobs

Executive Administrator

As Executive Administrator, you will provide high-quality, proactive administrat...

Location

United Kingdom , Flexible

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Previous experience in an executive support, secretarial or administrative role within a busy environment
Strong IT capability, particularly across Microsoft Word, PowerPoint and Excel
Excellent organisational skills with the ability to manage multiple priorities
Strong communication skills and confidence working with senior stakeholders
High attention to detail with the ability to work accurately under pressure
Professional discretion and the ability to handle confidential information
Willing to travel across our office network when required

Job Responsibility

Provide comprehensive diary management and administrative support to Managing Directors, Super Team Leaders and members of the Executive group
Arrange meetings, travel, accommodation, event registrations and meeting rooms, managing complex and frequently changing schedules
Act as a gatekeeper to ensure effective use of senior stakeholders’ time
Prepare, edit and manage documents (including PDFs) and correspondence
Build strong working relationships across the business, liaising with People, Finance, Business Development and Operations teams
Attend executive board and cascade meetings, taking accurate minutes and following up on actions
Collate and manage board packs using internal systems (e.g. Zylpha)
Coordinate and distribute regular executive and business communications
Support internal communications to the wider business
Assist Business Development partners with marketing and promotional activities

What we offer

Agile working and offer a blended approach to where and how we work

Fulltime

New

Executive Administrative Assistant

The Executive Assistant performs a wide variety of comprehensive administrative ...

Location

United States , Philadelphia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
Requires an associate degree or equivalent experience
Excellent written and verbal communication skills
highly refined ability to use discretion with regard to confidential information
Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
Exceptional diligence and follow up
Demonstrated ability to lead without formal authority

Job Responsibility

Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Arrange travel plans and compile itineraries and documents for travel and related meetings
Assist with budget, payroll, expenses, financial records and confidential files and issues
Ability to be resilient, composed, and positive in the face of pressure and conflict
Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Must have superior communication and organizational skills
Exercise acute judgment when handling confidential matters

New

Executive Administrative Assistant

Our client, a global investment firm, is seeking an Executive Administrative Ass...

Location

United States , New York

Salary:

104000.00 - 105000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
3-7+ years of administrative or executive assistant experience
legal, consulting, or finance background preferred
Strong organizational and multitasking skills with attention to detail
Proficiency in Microsoft Office Suite and Outlook
Excellent written and verbal communication skills
professional demeanor
Ability to work independently and as part of a collaborative team

Job Responsibility

Manage calendars and coordinate virtual and in-person meetings for multiple executives
Arrange and coordinate complex international and domestic travel plans
Prepare and process expense reports accurately and in a timely manner
Assist with team-building events and office administrative needs
Support annual holiday card and gift distribution initiatives
Collaborate with global offices and internal teams to ensure seamless communication

What we offer

Healthcare coverage with HSA, dental, and vision plans
401(k) plan with match
Generous PTO package
Commuter benefits, gym reimbursement, and remote work stipend ($1,000)
Supportive, team-oriented environment
paid overtime
discretionary bonus

Fulltime

Executive Administrative Assistant

The Executive Administrative Assistant is responsible for performing a variety o...

Location

United States , Santa Fe

Salary:

Not provided

Casino Careersv

Expiration Date

Until further notice

Requirements

Associate Degree in Business Management, Secretarial Technology or other related field or graduation from an accredited business school/college
Minimum of three (3) years of experience in an executive support role or five (5) years of increasingly responsible clerical, administrative, and accounting experience
Must be 21 years of age or older
Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, and obtain and maintain a gaming license from the Pueblo of Tesuque Gaming Commission
Professional attitude and appearance
Knowledge of casino operations and gaming regulations
Thorough knowledge of accounting procedures
Knowledge of and ability to apply Roberts Rules of Order
Ability to maintain information confidential under all circumstances
Ability to work independently exercising good judgment and initiative

Job Responsibility

Screen visitors, telephone calls and mail directed to the General Manager/Board of Directors
Type and design general correspondences, memos, charts, tables, graphs, business plans, reports, presentations, etc. using Microsoft Word, Excel and PowerPoint
Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
Review and analyze financial information and reports
Maintain a contracts library
Maintain appointment schedules and calendars
Provide support for Board meetings including agenda preparation
gathering, preparing and copying information
contacts meeting participants
take, transcribe, distribute and retain meeting minutes, as requested

What we offer

Health, Vision, Dental, 401K, PTO, Life Insurance, Sign on bonus, Training

Fulltime

Executive Administrative Assistant

We are offering an exciting opportunity in the heart of New Castle, Delaware for...

Location

United States , New Castle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience as an Executive Administrative Assistant
Proficiency in Account Reconciliation
Experience with Accounts Payable (AP) and Accounts Receivable (AR)
Familiarity with Billing processes and Data Entry tasks
Competence in Invoice Processing
Proficient in Microsoft Excel, Oracle, and QuickBooks
Familiarity with SAP software
Skilled in providing Administrative Assistance and performing Clerical Duties
Ability to provide Clerical Support and perform Routine Clerical tasks
Proficient in Microsoft Office Suites including Microsoft PowerPoint

Job Responsibility

Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team
Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity
Handle confidential and non-routine information with utmost discretion
Coordinate company events, working either independently or as part of a team on special or ongoing projects
Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations
Ensure general office services and equipment are in order, providing assistance with related issues as needed
Sort and distribute incoming mail and arrange for outgoing shipments
Run general office errands as required
Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites
Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Senior Administrator / Executive Assistant

Senior Administrator/Executive Assistant role for a 100% Aboriginal-owned civil ...

Location

Australia , Ascot

Salary:

Not provided

11 Recruitment

Expiration Date

Until further notice

Requirements

Experience working in a small to medium business environment
Proactive and practical approach
Ability to juggle multiple priorities while maintaining attention to detail

Job Responsibility

Coordinate office functions
Manage executive calendars and meetings
Maintain key systems and documentation
Act as central point of contact between head office, clients and site teams
Coordinate executive calendars, meetings and travel for Directors
Provide high-level administrative support including document preparation, proofreading and general office coordination
Manage incoming calls, emails and visitor enquiries
Coordinate new starters and visitors including onboarding paperwork, inductions and maintaining accurate HR records
Maintain and update internal databases, filing systems and administrative registers
Assist with finance administration including MYOB invoice entry, payables processing, timesheet collation and payroll support

What we offer

Key role supporting Directors in a growing, values-driven Aboriginal-owned business
Varied scope across administration, HR, finance support and client coordination
Opportunity to contribute to tangible outcomes for local communities and Aboriginal employment
Stable, long-term role with chance to refine and improve systems and processes as business grows

Fulltime

New

Executive Administrative Assistant 3

This is an exciting opportunity to join a leading global organization at the for...

Location

Salary:

37.00 - 42.00 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

High school diploma or GED
5-7 years of administrative experience
Exceptional verbal and written communication skills
Proven ability to multi-task effectively in a fast-paced environment
Strong customer service and interpersonal skills
Demonstrated ability to work independently and manage time efficiently
Unwavering ability to keep information organized and confidential
Basic mentoring skills to provide support and constructive performance feedback
Proficiency with standard office productivity suites and applications, including word processing, spreadsheet, and presentation software

Job Responsibility

Perform general office duties, including ordering supplies, maintaining records management systems, and basic bookkeeping tasks
Prepare and format various documents such as invoices, reports, memos, letters, and financial statements
Efficiently file and retrieve corporate documents, records, and reports
Analyze incoming communications to determine significance and manage their distribution effectively
Prepare agendas and coordinate all arrangements for committee, board, and other important meetings

What we offer

subsidized health, vision, and dental plans
paid sick leave
retirement plans with a match

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Executive Administrator

Beretta Clima Italia

Location:
Switzerland , Kriens, Kanton Luzern

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 26, 2025

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