Executive Administrator Job at Robert Half (Memphis)

Executive Administrator

We are looking for an organized and resourceful Executive Administrator to suppo...

Location

United States , New Castle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in office management, executive support, or senior-level administrative coordination
Background assisting with finance or accounting-related activities, including invoicing, accounts payable, receivables tracking, payroll support, or similar tasks
Strong ability to organize multiple responsibilities, prioritize work, and meet deadlines in a fast-paced setting
Clear written and verbal communication skills with a detail-focused and effective approach
Demonstrated ability to manage confidential information with sound judgment and discretion
Proficiency with Microsoft Office applications, especially Excel, along with comfort using payroll or financial software
High attention to detail and confidence working with numbers, records, and administrative processes

Job Responsibility

Coordinate executive schedules, arrange meetings, and manage day-to-day administrative priorities to keep leadership organized and on track
Prepare business correspondence, reports, and presentation materials while ensuring accuracy, professionalism, and timely delivery
Maintain office records, confidential files, and administrative documentation in an organized and secure manner
Support meetings by organizing agendas, capturing notes, and following up on outstanding action items
Assist with finance-related administrative tasks such as tracking receivables, supporting payroll activities, monitoring invoices, and updating basic reports
Enter and reconcile data in spreadsheets and internal systems to help maintain accurate administrative and financial records
Manage front office activities, including reception support and general coordination for visitors, calls, and routine inquiries
Oversee office supply inventory, place replenishment orders as needed, and help maintain an efficient and well-stocked workplace
Work closely with internal teams to ensure operational needs, deadlines, and administrative deliverables are completed effectively

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Administrator

At Bombardier, we design, build and maintain the world’s peak-performing aircraf...

Location

United States , Dallas

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

8 years experience providing administrative or clerical support to a business unit with a minimum of 5 years providing support to senior level management
Associates degree or technical/vocational training in office administration or related field
Proficient computer keyboarding skills including 10-key
Proficient computer skills necessary to operate word processing, spreadsheet, database, (Microsoft Office), email and internet-based applications
Demonstrated superior written and highly professional verbal communication skills necessary to act as a liaison on behalf of senior management
Interpersonal skills necessary to establish and maintain effective working relationships with senior management, employees, other departments
Planning and organizational skills necessary to coordinate workload around multiple assignments
Ability to maintain confidentiality of sensitive issues
Ability to exercise considerable independent judgment, tact, creativity, and initiative when resolving routine and complex problems

Job Responsibility

Adhere to Bombardier General Work Requirements
Provide clerical and administrative support to Director(s) and above at least 50% of the time
Recommend and advise Director(s) on departmental matters of administration and communication
Advise and update Director(s) on client, business and/or employee issues
Handle routine customer, interdepartmental or personnel matters using independent judgment
Act as a liaison and coordinator on behalf of Director(s) on matters of policy, routine head office issues, or subjects involving the Finance, HR or Legal Departments
Design, create, implement, and/or troubleshoot Microsoft databases and spreadsheets to standardize processes and eliminate repetitious tasks
Train other employees and respond to questions concerning the operation of customized databases and/or spreadsheet applications
Prepare or edit presentations and communications on behalf of Director(s)
Prepare, analyze and audit expense reports for approval of Vice President

What we offer

Insurance plans (Dental, medical, life insurance, disability, and more)
Competitive base salary
Retirement savings plan
Employee Assistance Program
Tele Health Program

Fulltime

Executive Administrator

The National Association of State Departments of Agriculture (NASDA) is seeking ...

Location

United States , Arlington

Salary:

55000.00 - 65000.00 USD / Year

National Association of State Departments of Agriculture

Expiration Date

Until further notice

Requirements

Bachelor's degree required
1-2 years of experience working in an administrative support role
Strong organizational skills and attention to detail
Exceptional critical thinking skills. Ability to exercise sound judgment and resolve problems
Exceptional verbal and written communication skills. Strong presentations skills
Superior interpersonal and relationship-building skills. Demonstrated ability to work effectively across all levels of an organization
High level of independence in day-to-day tasks
Self-motivated as well as a team player
Demonstrated ability to work well in a fast-paced and deadline-oriented work environment
Willing to learn new duties and technology-related skills as required

Job Responsibility

Manage scheduling and correspondence for the CEO
Coordinate special invitations received by the NASDA office for staff
Develop and send Thank You letters for NASDA events from the CEO
Assist with regular partner communications from the CEO
Manage weekly expense reporting for the CEO
Coordinate maintenance requests with the building
Serve as backup support for IT troubleshooting
Lead NASDA in-office hospitality efforts (greet guests, order staff meals, coordinate staff celebrations, order bereavement flowers, etc)
Lead NASDA contact management using Microsoft Dynamics 365 and nasda.org
All other duties as assigned

What we offer

PTO for vacation, sick leave, and volunteer hours
Tuition reimbursement
Professional development
401k - 100% match up to 4%
100% employer-paid health insurance
Flexible schedule

Fulltime

Executive Administrator

Thrivence is a management consulting subsidiary of Barge Design Solutions, creat...

Location

United States , Nashville

Salary:

Not provided

Barge Design Solutions

Expiration Date

Until further notice

Requirements

4 degree in one of the following fields: business administration, accounting, business management, marketing, communications
6 years of relevant office or business administration experience
Professional maturity with the ability to demonstrate professionalism in action, word, and presence
Demonstrated success prioritizing and organizing information and needs on behalf of self and others
Strong interpersonal skills and the ability to build relationships with stakeholders, employees, clients, and vendors
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and employee response
Strong knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other programs and platforms frequently used in this role
Ability to support the office team by championing an uplifting environment with a positive attitude
Demonstrated ability to work in a fluid environment with demonstrated success identifying resourceful solutions
Familiarity with CRM tools and basic financial reporting

Job Responsibility

Provides a variety of detailed administrative services for the CEO and executive team including managing multiple active calendars, commitments, travel arrangements, materials for various meetings and events, processing expense reports, etc
Communicates directly, and on behalf of the CEO and other members of the executive team with Board members, external clients, elected officials, and others, on matters related to the CEO
Works with consultants to execute monthly invoicing and manage the administrative budget for Thrivence
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and other members of the executive team including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
Assists in coordinating agendas for various leadership team meetings and off-sites. Plans, arranges cadence, and participates as a member in various leadership meetings
Guides event planning and logistics activities for large events, conference calls, and meetings. Activities include scheduling, preparing agendas, activities, arranging cadence, ordering food and supplies, technical assistance to include A/V support, vendor, and guest coordination for the events. Provides full execution of plans and wrap up activities as needed for each event
Facilitates executional approaches on CEO’s and Executive team initiatives with various clients and projects. Provides recommendations and direction for achieving goals
Creates various documents, processes, and communications based on gathering and reviewing information and data
Champions various initiatives on behalf of leadership, with a strong ability to create a collaborative and cohesive team
Assists with managing and supporting engagement and recognition initiatives

Executive Administrator

Gupta Media is seeking an Executive Administrator to support our Founder and dri...

Location

United States , Boston

Salary:

70000.00 - 95000.00 USD / Year

Gupta Media

Expiration Date

Until further notice

Requirements

5+ years of experience supporting senior leadership or executive teams preferred
Ability to work efficiently and independently with a high level of professionalism
Exceptional organizational skills and attention to detail
Strong ability to prioritize and manage multiple competing tasks
Excellent verbal and written communication skills
Experience coordinating across leadership, clients, vendors, and internal teams
High level of discretion and comfort in handling sensitive information
Self-starter with strong internal motivation and a passion for fast-paced, entrepreneurial environments
Understanding of the marketing/agency industry and industry standards
Candidates must be authorized to work in the US for at least 3 years

Job Responsibility

Provide high-level administrative support to our Founder, serving as a trusted resource and partner
Manage complex, proactive calendar scheduling internally and externally, with a keen attention to detail and the ability to determine priority
Anticipate needs by proactively preparing materials, briefing documents, agendas, and follow-ups
Organize and execute internal meetings, board meetings, and executive sessions, ensuring logistics and materials are seamless
Coordinate special projects and teamwide events such as client visits, off-sites, team dinners, and leadership gatherings
Prepare and proof correspondence, including emails, presentations, and documents as needed
Maintain strict confidentiality and handle sensitive information with care and professionalism
Arrange domestic and international travel, including airfare, transportation, hotel accommodations, and holistic trip itineraries
Proactively identify agency needs and implement solutions to support evolving priorities

What we offer

health, dental, vision, and pet insurance
Flexible and Dependent Care Savings Accounts
a 401(k) with up to 5% Safe Harbor contributions
paid time off
paid family leave
commuting and wellness stipends
opportunities for professional development and career growth
annual bonus plan based on the company's performance

Fulltime

Executive Administrator

Join Our Dynamic Team as an Executive Administrator! The Institutional Advanceme...

Location

United States , Waltham

Salary:

65600.00 - 82000.00 USD / Year

Brandeis University

Expiration Date

Until further notice

Requirements

Bachelor’s degree/equivalent (Bachelor’s degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience)
relevant certifications or advanced degrees highly desired
Minimum 3-5 years of total work experience with a bachelor’s degree OR 5-7 years with an Associate’s degree and formal administrative training
at least 7 years is strongly preferred
at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting
Strong communication skills
Discretion and confidentiality
Ability to multitask and prioritize effectively
Nimble problem-solving and adaptability
1-3 years supervisory experience preferred

Job Responsibility

Administrative Support: Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials
Calendar Management: Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination
Meeting Facilitation: Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership
Document Preparation: Prepare meeting documents and follow up as needed
Expense Reconciliation: Handle monthly expense and procurement/purchasing card reconciliations
Supply Management: Order supplies and manage purchases for the VP, AVPs, and team members

What we offer

Gain valuable experience in higher education advancement
Contribute to a mission-driven university where philanthropy directly supports students, faculty, and research
Work in a collaborative, values-driven culture with opportunities to learn new skills

Fulltime

Executive Administrator

Microsoft AI is shaping the future of artificial intelligence—and we're looking ...

Location

United States , Mountain View

Salary:

32.84 - 66.30 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management

Job Responsibility

Strategic Calendar & Time Management – Orchestrate complex schedules for multiple executives, ensuring alignment with business priorities
Event & Meeting Coordination – Plan and execute leadership meetings, offsites, and team events with precision and creativity
Travel Management – Coordinate domestic and international travel, creating detailed itineraries to maximize productivity
Communication & Collaboration – Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections
Rhythm of Business (ROB) – Support annual and quarterly planning cycles, helping leaders stay focused on strategic goals
Business Operations Support – Partner on headcount planning, onboarding, and team logistics
maintain budget and expense compliance
Space & Resource Planning – Manage office space assignments and resources to support team growth and efficiency

Fulltime

Executive Administrator

Are you a customer-obsessed, AI-curious problem-solver who thrives in an inclusi...

Location

United States , Redmond

Salary:

30.29 - 50.53 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to, the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter

Job Responsibility

Plays a visible and important leadership role with customers, partners, team admins, as well as contacts at all levels of Microsoft. Leads by example and serves as a role model to other admins in the group by maintaining a professional attitude, demonstrating executive presence, and influencing others. Provides leadership to the admin team. Works in close partnership with the Leadership Team (LT) and Extended Leadership Team (XLT). Provides travel support and manages logistics for CVP and Partner travel
Works closely with business operation team for budget reporting, headcount, and ad-hoc items. Develops and maintains solid relationships with partner teams across multiple organizations (e.g., business-support professionals, Human Resources, CELA, etc.)
Provides strategic calendar management and time planning support for manager(s). Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs. Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization, and maintain constant communication with manager and central staff. Exercises a sense of priority and awareness for high impact meetings and urgent business needs, and ensures follow-up
Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Lands and manages headcount activities in collaboration with Business Manager(s) and/or Chief of Staff, including transfers/departures, onboarding, offboarding, and transactions within headcount management tools. Identifies areas of improvements and updates for relevant headcount management systems. Works in partnership with Business Manager(s) and team members to provide up-to-date headcount numbers. Contributes to our organization's workplace culture by participating, promoting, and contributing to team, organization, and division events/activities. Provides team support by managing distribution groups, organizational charts, Microsoft Teams channels, SharePoint sites, and contributing to new hire onboarding and employee departure experiences. Responsible for headcount/PCN management, space allocations, collection of Microsoft assets and timely updating of Employee Central data. Manages space for team

Fulltime

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