Executive Administrator Job at Barge Design Solutions (Nashville)

Executive Administrator

Barge Design Solutions

Location:
United States , Nashville

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Thrivence is a management consulting subsidiary of Barge Design Solutions, created to provide specialized advisory services in leadership, strategy, and technology. While Barge Design Solutions is renowned for its expertise in engineering and architecture, Thrivence extends the firm’s capabilities by focusing on digital transformation and organizational improvement initiatives. Operating under the Barge umbrella, Thrivence benefits from the depth and stability of its parent company, while maintaining the agility and client-focused precision of a boutique consultancy. This dual advantage allows Thrivence to deliver tailored solutions that align with Barge's mission of creating lasting, positive impacts for our clients, communities, and the industries we serve.

Job Responsibility:

Provides a variety of detailed administrative services for the CEO and executive team including managing multiple active calendars, commitments, travel arrangements, materials for various meetings and events, processing expense reports, etc
Communicates directly, and on behalf of the CEO and other members of the executive team with Board members, external clients, elected officials, and others, on matters related to the CEO
Works with consultants to execute monthly invoicing and manage the administrative budget for Thrivence
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and other members of the executive team including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
Assists in coordinating agendas for various leadership team meetings and off-sites. Plans, arranges cadence, and participates as a member in various leadership meetings
Guides event planning and logistics activities for large events, conference calls, and meetings. Activities include scheduling, preparing agendas, activities, arranging cadence, ordering food and supplies, technical assistance to include A/V support, vendor, and guest coordination for the events. Provides full execution of plans and wrap up activities as needed for each event
Facilitates executional approaches on CEO’s and Executive team initiatives with various clients and projects. Provides recommendations and direction for achieving goals
Creates various documents, processes, and communications based on gathering and reviewing information and data
Champions various initiatives on behalf of leadership, with a strong ability to create a collaborative and cohesive team
Assists with managing and supporting engagement and recognition initiatives
Ensures that Thrivence is connected to its parent company (Barge Design Solutions, Inc) as it relates to Employee Experience and company culture
Performs document creation and production, proofreading, editing, formatting, and other activities as defined at the Specialist level
Performs other duties as requested/ assigned

Requirements:

4 degree in one of the following fields: business administration, accounting, business management, marketing, communications
6 years of relevant office or business administration experience
Professional maturity with the ability to demonstrate professionalism in action, word, and presence
Demonstrated success prioritizing and organizing information and needs on behalf of self and others
Strong interpersonal skills and the ability to build relationships with stakeholders, employees, clients, and vendors
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and employee response
Strong knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other programs and platforms frequently used in this role
Ability to support the office team by championing an uplifting environment with a positive attitude
Demonstrated ability to work in a fluid environment with demonstrated success identifying resourceful solutions
Familiarity with CRM tools and basic financial reporting
Familiarity with start-up culture

Additional Information:

Job Posted:
March 22, 2026

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