Executive Administrator-Microsoft AI

• Meeting Coordination– Plan and execute leadership meetings, offsites, and team events with precision and creativity
• Travel Management – Coordinate domestic and international travel, creating detailed itineraries to maximize productivity
• Communication & Collaboration– Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections
• Rhythm of Business (ROB)– Support annual and quarterly planning cycles, helping leaders stay focused on strategic goals
• Business Operations Support – Partner on headcount planning, onboarding, and team logistics
• maintain budget and expense compliance
• Resource Planning– Manage office space assignments and resources to support team growth and efficiency
• Strategic Calendar & Time Management – Orchestrate complex schedules for multiple executives, ensuring alignment with business priorities
• Event & Meeting Coordination – Plan and execute leadership meetings, offsites, and team events with precision and creativity
• Travel Management – Coordinate domestic and international travel, creating detailed itineraries to maximize productivity
• Communication & Collaboration – Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
• Experience partnering with other Executive Assistants and Chiefs of Staff
• 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others
• 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• 3+ years of experience working in AI labs or similar fast-paced high-tech environments
• Willingness to work extended hours during critical business periods to ensure timely delivery of key outcomes
• Familiarity with headcount planning, budget tracking, and event management
• Ability to influence without authority and build deep cross-functional relationships