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Robert Half Logo Robert Half · Office Administration

Executive Administrative Support

United States, Los Angeles · Job Posted March 19, 2026
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Job Description

We are seeking a highly organized and professional Executive Administrative Support professional to provide dedicated administrative support to two executives. This role is responsible for managing daily administrative operations, coordinating schedules, preparing correspondence and documentation, and maintaining confidential records. The ideal candidate is proactive, detail-oriented, and experienced in supporting executive leadership in a fast-paced corporate environment.

Job Responsibility

  • Provide comprehensive administrative support to two executives, ensuring efficient daily operations within the executive office
  • Answer and manage incoming phone calls, greet visitors, and handle incoming and outgoing correspondence
  • Prepare and compose professional correspondence, announcements, memoranda, and internal communications
  • Manage and maintain confidential corporate and departmental files and documentation
  • Maintain and coordinate executives’ calendars, appointments, and departmental task lists
  • Ensure executives have all necessary documentation, materials, and information ahead of meetings and engagements
  • Track key deadlines, projects, and corporate timelines through organized tickler file systems
  • Coordinate executive meetings, including scheduling, agenda preparation, material distribution, and meeting minutes
  • Assist with planning and coordination of internal meetings, courses, and special events
  • Prepare presentations, spreadsheets, and supporting documentation for executive use
  • Maintain and continuously improve filing systems to ensure efficiency and accessibility
  • Support special projects through research, documentation, spreadsheet development, and presentation preparation
  • Assist with travel arrangements and logistics for executives when needed
  • Provide backup support for executive suite operations and assist with outgoing mail processing as required

Requirements

  • 3+ years of administrative or executive support experience
  • Experience supporting senior leadership or executives preferred
  • Strong organizational, multitasking, and time management skills
  • Excellent written and verbal communication skills
  • Ability to maintain strict confidentiality and professionalism
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong attention to detail and ability to manage multiple priorities in a fast-paced environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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