Executive Administrative Specialist Job at Robert Half (Cincinnati)

Administrative Specialist

At Interstates, operational excellence starts with strong support behind the sce...

Location

United States , Sioux Falls; Sioux Center

Salary:

Not provided

Interstates

Expiration Date

Until further notice

Requirements

2+ years in an administrative, executive assistant, or office support role
Strong organization, attention to detail, and proficiency in Microsoft Office Suite of tools
Professional written and verbal communication, with the ability to proofread, draft, and correspond on behalf of leaders
Comfortable managing shifting priorities, handling multiple requests, and staying composed in a fast-paced environment
A collaborative approach with the ability to work independently, stay ahead of needs, and follow through on details

Job Responsibility

Managing calendars and schedules, including coordinating meetings, preparing agendas, and ensuring the right materials are ready in advance
Supporting meetings and events through note-taking, tracking action items, coordinating logistics, and following up on next steps
Creating and formatting presentations, reports, and professional documents for leadership and team initiatives
Coordinating travel arrangements and expense reporting, including flights, hotels, conference registrations, and reimbursements
Assisting with projects and departmental initiatives to help priorities stay organized and on track
Supporting communication efforts by proofreading documents, monitoring inboxes when needed, and helping information flow clearly and efficiently
Anticipating needs proactively to ensure meetings, events, and projects are prepared ahead of time
Helping maintain organization and continuity across multiple priorities in a fast-paced environment

What we offer

401(k) Retirement Plan + Company Match
Health, Dental, and Vision Insurance Benefits
Paid Time Off & Holiday Pay
Bonus Incentives
Family- and safety-focused culture
Company-sponsored holiday events, team celebrations, and community outreach volunteer time
Advancement opportunities that support long-term career goals
Career coaching and ongoing development support

Fulltime

Administrative Specialist

Helpware is a global company providing outsourcing back-office services with off...

Location

Ukraine

Salary:

Not provided

Helpware

Expiration Date

Until further notice

Requirements

English B2+
Experience in the Client support area will be a plus
Basic technical background
Proactive approach, empathetic individuals, problem-solving skills
Ability to multi-task, prioritize, and manage time effectively.

Job Responsibility

Time & Attendance Management: Manage and monitor employee clock-in/clock-out records in BambooHR. Maintain and update attendance reports.
Scheduling & Workforce Coordination: Create and manage schedules for Team Leads, Quality Analysts, and Trainers. Allocate and track overtime and sick leave coverage hours, including validation and adjustments in QM. Ensure accurate request and registration of overtime slots in client tracking tools and QMAR.
System & Access Management: Handle IT-related requests via internal communication channels and create tickets in Jira Helpware. Create and manage Okta access requests in Jira Vinted. Coordinate with agents to ensure timely completion of access-related processes. Submit team reassignment requests via the HR channel and create corresponding requests in BambooHR.
Performance & Reporting Support: Prepare and complete Team Lead scorecards on a quarterly basis. Review and ensure alignment between QM Slots and TT statuses. Support payroll processes by validating data preparations through a structured checklist. Review quality mistakes in the mistake tracker and provide feedback to agents.
Communication & Information Sharing: Distribute important internal updates and client requests to agents. Post performance results, announcements, and operational updates. Ensure visibility and accessibility of key information across the team. Attend cross-functional meetings and ensure alignment on key updates.
Operational Support & Coordination: Handle ad hoc administrative requests, including urgent client or Operations Manager tasks. Support additional coordination activities assigned by Team Leads. Ensure timely execution of delegated operational tasks. Maintain visibility and follow-up on all escalations until resolution. Support agent distribution during ramp-up periods.

What we offer

Competitive compensation
Medical insurance after the trial period
English classes
Schedule 8-17/9-18, 5 working days per week (flexible)
Corporate training and parties.

Fulltime

Federal Facilities Administrative Specialist

Opportunity: Federal Facilities Administrative Specialist - Contractor. SD Solut...

Location

United States , Tucson

Salary:

Not provided

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

Must be a U.S. citizen
2 or more years of related work experience is required
Bachelor's or equivalent degree is preferred
Possess proven experience developing and maintaining working relationships with high level officials and technical experts
Ability to work collaboratively with all team members
Expertise with Microsoft Office suite especially Word, PowerPoint, and Excel
Excellent written and oral communications
Experience working in a fast-paced, analytical environment
Must be able to obtain and maintain a CBP Suitability (DHS Customs & Border Protection Public Trust clearance)

Job Responsibility

Facilitates for a variety of meetings and ad hoc projects including setting agendas, managing agendas, controlling the meeting environment, tracking action items, drafting and distributing meeting minutes, and reporting to stakeholders any updates/statuses
Supports successful planning and execution of meetings and working sessions
Supports the tracking and reporting of data in the government systems utilized in the PMO (Program Management Office)
Responsible for the timely and accurate reporting of data associated with task management, work plans, elements, activities, and projects
Assists the Program Manager with various contract-related tasks such as organizing contract files and coordinating with other branches within the PMO
Supports the administrative requirements, such as scheduling meetings and coordinating travel, required to meet the day-to-day mission supporting PMO management
Will serve as the first point of contact for the managers they support to triage all requests and help streamline communications, tasks, travel, meetings and other activities

What we offer

Very competitive compensation
Very attractive benefits package
Corporate citizenship support to students, schools, teachers, and other organizations in local community

Fulltime

Administrative Specialist

We are searching for an experienced Administrative Specialist to provide adminis...

Location

United States , Austin

Salary:

69200.00 - 103800.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or equivalent level of experience
Direct work experience with administrative support for senior-level engineering leaders
Strong written and verbal communication skills
ability to work independently as well as part of a team
collaborative, service-oriented team player
Highly organized
able to prioritize, manage multiple work streams, and meet deadlines in a dynamic environment
Experience coordinating meetings, travel, and expense reporting
strong attention to detail and comfort working with confidential information
Ability to coordinate effectively with functional teams and administrative partners across geographies

Job Responsibility

Executive calendaring of meetings and appointments with prioritization as required
Manage & coordinate travel schedule and reservations
Handle expense reports and submissions as required
Drive team organization by maintaining shared trackers, distribution lists, and team resources
help organize materials for staff meetings and reviews
and support consistent, well-documented execution of team routines
Order/maintain office supplies, laptops, and other items as needed by the team
Support PO transactions and interface with supplier relations
Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
Prepare responses or correspondence

What we offer

AMD benefits at a glance

Fulltime

Federal Facilities Administrative Specialist

Opportunity: Federal Facilities Administrative Specialist - Contractor... SD Sol...

Location

United States , Tucson

Salary:

Not provided

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

Must be a U.S. citizen
2 or more years of related work experience is required
Bachelor's or equivalent degree is preferred
Possess proven experience developing and maintaining working relationships with high level officials and technical experts
Ability to work collaboratively with all team members
Expertise with Microsoft Office suite especially Word, PowerPoint, and Excel
Excellent written and oral communications
Experience working in a fast-paced, analytical environment
Must be able to obtain and maintain a CBP Suitability (DHS Customs & Border Protection Public Trust clearance)
DHS or government industry experience

Job Responsibility

Facilitates for a variety of meetings and ad hoc projects including setting agendas, managing agendas, controlling the meeting environment, tracking action items, drafting and distributing meeting minutes, and reporting to stakeholders any updates/statuses
Supports successful planning an execution of meetings and working sessions
Supports the tracking and reporting of data in the government systems utilized in the PMO (Program Management Office)
Responsible for the timely and accurate reporting of data associated with task management, work plans, elements, activities, and projects
Assists the Program Manager with various contract-related tasks such as organizing contract files and coordinating with other branches withing the PMO
Supports the administrative requirements, such as scheduling meetings and coordinating travel, required to meet the day-to-day mission supporting PMO management
Will serve as the first point of contact for the managers they support to triage all requests and help streamline communications, tasks, travel, meetings and other activities

What we offer

very competitive compensation
very attractive benefits package

Fulltime

Events Specialist Administrative

Verify on-property event planning and execution, provide on-property sales suppo...

Location

United States , Philadelphia

Salary:

17.80 - 22.20 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Hospitality Experience In Hotels Or Restaurants Preferred
Full Availability And On Call Availability To Meet Hotel Needs
Verify on-property event planning and execution
Provide on-property sales support
Complete administrative duties
Serve as primary point-of-contact for guests
Act as primary point of contact for the Group Sales Office and Area Sales teams
Collect, develop, and submit content to update property websites
Follow all company policies and procedures
Verify uniform and personal appearance is clean and professional

Job Responsibility

Verify on-property event planning and execution
Provide on-property sales support for MSB property General Managers
Complete administrative duties
Serve as primary point-of-contact for guests organizing and attending meeting events
Act as the primary point of contact for the Group Sales Office and Area Sales teams
Collect, develop, and submit content to update property websites on Marriott.com

Fulltime

Specialist, Administrative support

This Business oriented Executive Assistant (BEA) role is for the office of Rands...

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

August 26, 2026

Requirements

Bachelor’s degree required, Master’s degree is preferred
5+ years of proven experience as an Executive Assistant or in a similar role
Proficiency in spreadsheets, presentations and basic data analysis
Strong organizational and time-management abilities
Excellent written and verbal communication skills
Strong attention to detail and ability to handle confidential information
Discretion, confidentiality, and professional demeanor
Ability to work independently or as part of a team
Proactive, solution-oriented, with strong problem-solving skills
International experience preferred

Job Responsibility

Manage complex calendars and schedules, including coordinating travel, meetings & appointments
Supports leaders’ mailbox. Act as a gatekeeper in assessing and prioritizing requests
Coordinate meetings by preparing agendas, taking minutes and ensuring the necessary materials are available
Handle sensitive information and confidential communications with discretion
Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance
Coordinate logistics for events such as conferences, seminars, and internal meetings
Organize stakeholder visits and manage related logistics like invitation letters and pick-ups
Submit and track executive expense reports, including reconciliation of statements (e.g., corp cards)
Assist with benefit reimbursements and procurement support
Oversee invoice approvals within agreed thresholds

What we offer

A dynamic and diverse work environment with opportunities for growth
Competitive compensation and benefits
Collaboration with global teams and exposure to senior leadership

Specialist, administrative support

Every year, we help hundreds of thousands of people find rewarding jobs in the e...

Location

India , Bengaluru

Salary:

Not provided

Randstad

Expiration Date

September 05, 2026

Requirements

Expanded conceptual knowledge and experience in own discipline
Knowledge of the company, processes and customers
Ability to perform structured work assignments related to discipline
Ability to use existing policies, procedures or instructions to solve routine or standard problems
Ability to explain factual information of limited complexity to others in straightforward situations

Job Responsibility

Manages calendars, meetings, and travel logistics, ensuring schedules, materials, and rooms are secured on time
Coordinates document preparation, formatting, and version control, maintaining shared drives and consistent naming conventions
Processes purchase requests, invoices, and expense reports with correct coding and timely follow-up on approvals
Maintains trackers, dashboards, and contact lists
prepares recurring status updates and simple summaries for stakeholders
Supports onboarding and offboarding checklists, access requests, and essential orientation materials
Responds to routine inquiries, routes issues to the right owners, and helps improve standard templates and admin processes
Assists in the preparation of budgets and expenses tracking for the executive team

Select Country

Executive Administrative Specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?