Executive Administrative Partner Job at Meta (Menlo Park)

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Executive Administrative Director – Radiology

The Department of Radiology and the Radiology Foundation at Boston Children’s Ho...

Location

United States , Boston

Salary:

177548.80 - 284096.80 USD / Year

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
Master’s strongly preferred in Business, Public Health, or Health Care Administration
Ten or more years of senior leadership experience
Strong knowledge of health care IT systems and technology-driven workflows
Excellent analytical, communication, and problem-solving skills
Demonstrated ability to lead teams, navigate complex ethical and operational challenges, and collaborate effectively with peer leaders

Job Responsibility

Management, strategic development, and fiscal oversight of the Radiology Department as well as the Foundation
Oversight of administrative and financial operations, including medical staff appointments
applicable budgets
billing
and compliance with hospital, state, and federal regulatory policies and procedures
Accountability to the Chief, Vice President, and Foundation Board of Directors for business development activities, as applicable
Partnering with the Chief and Vice President to develop, execute, and monitor strategic planning for the department/foundation and advancement of BCH corporate goals
Working with faculty and BCH leadership on the development, implementation, and oversight of new program proposals
Conducting staff and physician faculty meetings to disseminate information and solicit input related to policies, procedures, and day-to-day operations
Oversight of employee payroll and benefits, as applicable

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

Assistant to Senior Strategy Partner

We are seeking a highly organised and proactive Executive Assistant to support a...

Location

United Kingdom , Glasgow

Salary:

Not provided

JACK RYAN

Expiration Date

Until further notice

Requirements

5+ years’ experience in an Executive Assistant or Senior PA role, preferably within an agency or professional services environment
Proven track record of supporting C-suite or senior leadership
Exceptional organisation, time management, and prioritisation skills
Outstanding written and verbal communication skills
High level of discretion and professionalism when handling confidential information
Proficiency in Microsoft Office or Google Workspace (Docs, Sheets, Slides)

Job Responsibility

Providing high-level administrative support to the Senior Strategy Partner
Managing complex and frequently changing diaries, travel arrangements, and meeting schedules
Coordinating and preparing materials for strategy meetings, pitches, and client engagements
Handling confidential information with the highest level of professionalism and integrity
Acting as a key liaison between the Senior Strategy Partner and internal/external stakeholders
Managing follow-up actions from meetings, ensuring timely completion by relevant parties
Supporting the production of strategic presentations, reports, and client documents
Anticipating needs and proactively resolving scheduling or communication challenges
Assisting with expense management and budget tracking for the strategy function

What we offer

28 days annual leave (plus bank holidays)
Performance-related bonus scheme
Workplace Pension Scheme
Comprehensive Private Healthcare Policy provided by AXA Healthcare (includes 24/7 GP)
£500 Dental Cashback Scheme provided by AXA
24/7 Employee Assistance Programme and access to mental wellbeing programmes
Gym membership discounts
Fully structured workforce Learning and Development (L&D) programme

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States , Philadelphia

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize
Liaising with stakeholders to help ensure goals are achieved

Fulltime

Executive Assistant

We are looking for a detail-oriented and proactive Executive Assistant to suppor...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years' experience as an Executive Assistant or Administrative Assistant supporting senior leadership
Proficient in calendar management, travel coordination, and expense reporting
Strong skills in using Microsoft Office Suite for documentation and communication
Exceptional organizational abilities and attention to detail
Effective communication skills, both written and verbal, with the ability to interact professionally with stakeholders
Proven ability to handle confidential information with integrity and discretion
Adept at problem-solving and managing priorities in a dynamic work environment
Proactive and adaptable, with the capability to anticipate needs and deliver solutions

Job Responsibility

Manage the executive's inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups
Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners
Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation
Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses
Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines
Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes
Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently
Collaborate with stakeholders to maintain effective communication and facilitate project coordination
Anticipate the executive's needs and proactively address potential issues to improve workflow
Maintain confidentiality and handle sensitive information with discretion

What we offer

medical, vision, dental, life and disability insurance, 401(k) plan

Fulltime

Executive Assistant

ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO...

Location

United States , Las Vegas

Salary:

Not provided

ASTOUND Group

Expiration Date

Until further notice

Requirements

3+ years of C-Suite level, administrative experience required
Outstanding verbal and written communication skills
Good judgment, professionalism, and discretion in handling confidential information
Excellent organizational skills and keen attention to detail
Flexibility to adapt to quickly shifting and/or competing priorities
Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion
Strong interpersonal skills to interact effectively with internal and external stakeholders
Maturity and integrity that fosters respect and trust from others
Demonstrates diplomacy and calmness under pressure
Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines

Job Responsibility

Provide a full range of exceptional, executive-level administrative support for the CEO
Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO
Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership
Owning and driving the complex, ever-changing calendars of the CEO
prioritizing appropriately and anticipating needs
Acting as strategic manager of and gatekeeper for the CEO’s time
Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance
Building effective relationships with internal and external stakeholders, especially with department leaders and community members
Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed
Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution

What we offer

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

Fulltime

Senior Executive Assistant

We are currently seeking a Senior Executive Assistant to work closely with our s...

Location

Canada , Vancouver; Toronto

Salary:

96900.00 - 131100.00 CAD / Year

Clio

Expiration Date

Until further notice

Requirements

10+ experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting
Exposure to senior leaders, business strategy and decision-making
High degree of trust and integrity around the protection of confidentiality
Collaborative and self-starter mindset with a bias to action
Flawless written and verbal communication skills, even under pressure
Strong interpersonal skills and capacity to develop high levels of trust
The capacity to multi-task and possession of excellent time management skills
Impeccable attention to detail
Resourceful and able to work independently with a deadline-oriented mindset
Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur

Job Responsibility

Contribute to the planning, organization, and execution of special projects - including high-profile international events and key organizational initiatives
Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
Coordinate team events, support community-building, and handle logistical tasks, as requested
Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team
Organize, track and reconcile professional finances and expenses
Coordinate communications and liaise directly with external partners, vendors, and clients
Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation
Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally

What we offer

Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office min. twice per week
Flexible time off policy, with an encouraged 20 days off per year
$2000 annual counseling benefit
RRSP matching and RESP contribution
Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Fulltime

Executive Assistant

Executive Assistant position to support a few members of our client's executive ...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent work experience preferred
5+ years of experience supporting senior executives
C-Suite support highly desirable
Exceptional organizational, interpersonal, and communication skills
Ability to manage multiple priorities, meet deadlines, and adapt quickly to changing demands
High level of integrity, discretion, and professionalism
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
Strong problem-solving abilities and a proactive approach to anticipating needs

Job Responsibility

Manage complex calendars, scheduling, and meeting coordination across time zones
Prepare, edit, and organize documents, presentations, and reports for internal and external audiences
Handle confidential information with the utmost professionalism and discretion
Coordinate domestic and international travel arrangements, itineraries, and logistics
Facilitate expense reporting, invoice processing, and budget tracking as needed
Serve as a key point of contact between the executive and internal/external stakeholders
Prioritize and manage incoming requests, communications, and information flow
Conduct research and gather data to support decision-making and presentation materials
Assist in planning and coordinating executive-level meetings, board sessions, and company events
Drive follow-up on action items, ensuring alignment and accountability across teams

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

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Executive Administrative Partner

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