Executive Administrative Partner Job at Meta (Singapore)

Job Description

Meta is seeking an Executive Administrative Partner to provide high-impact administrative support to senior leaders across one or more of Meta's core business areas. In this role, you will serve as a trusted operational partner, enabling executives to focus on strategic priorities by managing complex calendars, coordinating high-stakes meetings, and driving seamless execution of day-to-day operations. You will work at the intersection of multiple cross-functional teams, anticipating needs, resolving logistical challenges, and ensuring leaders and their organizations operate with speed and efficiency.

Job Responsibility

Manage complex, dynamic calendars for one or more senior leaders, including prioritizing meeting requests, resolving scheduling conflicts, and ensuring alignment with business priorities
Coordinate and prepare materials for executive-level meetings, including agendas, briefing documents, and follow-up action tracking
Plan and execute domestic and international travel logistics, including itineraries, accommodations, and contingency planning
Serve as a primary point of contact and liaison between senior leaders and internal and external stakeholders, exercising sound judgment in communications and information sharing
Partner with cross-functional teams to support planning and execution of team events, offsites, and leadership forums
Leverage AI tools and workflow automation to streamline administrative processes, improve efficiency, and reduce manual overhead across recurring tasks
Track and reconcile expense reports, purchase orders, and budget-related administrative tasks in accordance with company policies
Anticipate operational needs of supported leaders and proactively identify and resolve issues before they escalate
Contribute to team-level operational improvements by identifying process gaps and proposing scalable solutions
Build and maintain a broad internal network to facilitate cross-functional coordination and strengthen partnerships across teams

Requirements

Experience coordinating domestic and international travel logistics for executives, including itinerary planning and expense reconciliation
Experience managing complex calendars and coordinating high-priority meetings across multiple time zones and stakeholder groups
Experience communicating and collaborating with stakeholders at varying levels of seniority, adapting style and content to the audience
Experience identifying process inefficiencies and implementing solutions to improve administrative workflows
2+ years of experience in an executive administrative, executive assistant, or administrative business partner role supporting senior leaders

Nice to have

Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
Experience coordinating large-scale team events, leadership offsites, or cross-functional planning forums
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Familiarity with AI-powered productivity tools and demonstrated ability to integrate them into administrative workflows to improve speed and quality of output
Experience supporting multiple senior leaders simultaneously within a fast-paced technology or global organization
Experience working in a role that required exercising independent judgment on behalf of senior leaders in ambiguous or time-sensitive situations

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Executive Administrative Partner

Job Description

Job Responsibility

Requirements

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