Executive Administrative Partner Job at Meta (Sunnyvale)

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Executive Administrative Director – Radiology

The Department of Radiology and the Radiology Foundation at Boston Children’s Ho...

Location

United States , Boston

Salary:

177548.80 - 284096.80 USD / Year

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
Master’s strongly preferred in Business, Public Health, or Health Care Administration
Ten or more years of senior leadership experience
Strong knowledge of health care IT systems and technology-driven workflows
Excellent analytical, communication, and problem-solving skills
Demonstrated ability to lead teams, navigate complex ethical and operational challenges, and collaborate effectively with peer leaders

Job Responsibility

Management, strategic development, and fiscal oversight of the Radiology Department as well as the Foundation
Oversight of administrative and financial operations, including medical staff appointments
applicable budgets
billing
and compliance with hospital, state, and federal regulatory policies and procedures
Accountability to the Chief, Vice President, and Foundation Board of Directors for business development activities, as applicable
Partnering with the Chief and Vice President to develop, execute, and monitor strategic planning for the department/foundation and advancement of BCH corporate goals
Working with faculty and BCH leadership on the development, implementation, and oversight of new program proposals
Conducting staff and physician faculty meetings to disseminate information and solicit input related to policies, procedures, and day-to-day operations
Oversight of employee payroll and benefits, as applicable

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

Executive Administrator

As a crucial part of our Real Estate Developers industry, your role will primari...

Location

United States , Visalia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manage and streamline hiring processes to ensure effective recruitment
Oversee the onboarding process, ensuring a smooth transition for new hires
Maintain compliance with all relevant regulations and company policies
Foster positive employee relations and address any employee issues or concerns
Handle payroll operations using ADP Workforce Now
Utilize HRMS for efficient management and organization of human resource functions
Administer benefits, ensuring all employees are well-informed about their options and entitlements
Uphold effective communication within the team and across the organization
Manage and implement company policies effectively
Proficiency in ADP Workforce Now is crucial as it will be used frequently for various administrative tasks

Job Responsibility

Manage and streamline hiring processes to ensure effective recruitment
Oversee the onboarding process, ensuring a smooth transition for new hires
Maintain compliance with all relevant regulations and company policies
Foster positive employee relations and address any employee issues or concerns
Handle payroll operations using ADP Workforce Now
Utilize HRMS for efficient management and organization of human resource functions
Administer benefits, ensuring all employees are well-informed about their options and entitlements
Uphold effective communication within the team and across the organization
Manage and implement company policies effectively

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant to Senior Strategy Partner

We are seeking a highly organised and proactive Executive Assistant to support a...

Location

United Kingdom , Glasgow

Salary:

Not provided

JACK RYAN

Expiration Date

Until further notice

Requirements

5+ years’ experience in an Executive Assistant or Senior PA role, preferably within an agency or professional services environment
Proven track record of supporting C-suite or senior leadership
Exceptional organisation, time management, and prioritisation skills
Outstanding written and verbal communication skills
High level of discretion and professionalism when handling confidential information
Proficiency in Microsoft Office or Google Workspace (Docs, Sheets, Slides)

Job Responsibility

Providing high-level administrative support to the Senior Strategy Partner
Managing complex and frequently changing diaries, travel arrangements, and meeting schedules
Coordinating and preparing materials for strategy meetings, pitches, and client engagements
Handling confidential information with the highest level of professionalism and integrity
Acting as a key liaison between the Senior Strategy Partner and internal/external stakeholders
Managing follow-up actions from meetings, ensuring timely completion by relevant parties
Supporting the production of strategic presentations, reports, and client documents
Anticipating needs and proactively resolving scheduling or communication challenges
Assisting with expense management and budget tracking for the strategy function

What we offer

28 days annual leave (plus bank holidays)
Performance-related bonus scheme
Workplace Pension Scheme
Comprehensive Private Healthcare Policy provided by AXA Healthcare (includes 24/7 GP)
£500 Dental Cashback Scheme provided by AXA
24/7 Employee Assistance Programme and access to mental wellbeing programmes
Gym membership discounts
Fully structured workforce Learning and Development (L&D) programme

Executive Assistant

This role is responsible for performing tactical and strategic administrative su...

Location

United States , San Jose

Salary:

42.98 - 99.28 USD / Hour

Hewlett Packard Enterprise

Expiration Date

Until further notice

Requirements

High school education or equivalent
some college level education highly preferred
typically requires a minimum of 9+ years senior/advanced administrative experience supporting C-suite executives
usually works with multiple issues/projects and has the experience/ability to support multiple employees' administrative needs
proactiveness and driving tasks to completion

Job Responsibility

Assisting executive level with various administrative support tasks
calendar scheduling for executive leadership
collaborating with other team members to remove calendar roadblocks for key meetings
scheduling travel and expense reporting
coordinates the administrative work within the department/division, working with other departments/divisions and companies
event logistics help for large meetings and other events for the team
preparing and editing executive presentations
may assist in supporting the general administrative work for one or more employees other than the direct supervisor
performing tactical and strategic administrative support tasks for the organization and partnering with other Executive Assistants across the organization
key records maintenance

What we offer

comprehensive suite of benefits that supports physical, financial and emotional wellbeing
programs for career growth
unconditional inclusion

Fulltime

Executive Assistant

We are seeking a highly organized and professional part time Executive Assistant...

Location

United States , Wexford, PA

Salary:

24.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as an executive assistant or similar administrative role preferred
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Comfortable speaking on the phone and representing the executive professionally
Experience or interest in nonprofit and fundraising work is a plus
Tech-savvy
comfortable with calendar apps, email, and remote collaboration tools

Job Responsibility

Manage and maintain the executive’s calendar, including scheduling and confirming appointments
Draft, proofread, and manage written communications on behalf of the executive
Handle email and phone correspondence professionally and promptly
Coordinate and set up meetings and appointments, both virtual and in-person
Communicate on behalf of the executive with internal teams and external partners
Assist in planning and executing fundraising activities and donor outreach
Conduct follow-ups and ensure smooth day-to-day operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States , Philadelphia

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize
Liaising with stakeholders to help ensure goals are achieved

Fulltime

Executive Assistant

We are looking for a detail-oriented and proactive Executive Assistant to suppor...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years' experience as an Executive Assistant or Administrative Assistant supporting senior leadership
Proficient in calendar management, travel coordination, and expense reporting
Strong skills in using Microsoft Office Suite for documentation and communication
Exceptional organizational abilities and attention to detail
Effective communication skills, both written and verbal, with the ability to interact professionally with stakeholders
Proven ability to handle confidential information with integrity and discretion
Adept at problem-solving and managing priorities in a dynamic work environment
Proactive and adaptable, with the capability to anticipate needs and deliver solutions

Job Responsibility

Manage the executive's inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups
Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners
Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation
Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses
Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines
Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes
Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently
Collaborate with stakeholders to maintain effective communication and facilitate project coordination
Anticipate the executive's needs and proactively address potential issues to improve workflow
Maintain confidentiality and handle sensitive information with discretion

What we offer

medical, vision, dental, life and disability insurance, 401(k) plan

Fulltime

Executive Administrative Partner

Meta

Location:
United States , Sunnyvale

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 18, 2026

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