Executive Administrative Coordinator Job at Robert Half (Escondido)

Executive Administrative Assistant

The Executive Assistant performs a wide variety of comprehensive administrative ...

Location

United States , Philadelphia

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
Requires an associate degree or equivalent experience
Excellent written and verbal communication skills
highly refined ability to use discretion with regard to confidential information
Proven proficiency with the following computer applications: Word, Excel, Adobe and PowerPoint
Smartsheet, Salesforce and Microsoft Lists and Planner, a plus
Ability to interact, manage, and respond to the needs of Aramark employees at all levels is necessary
Exceptional diligence and follow up
Demonstrated ability to lead without formal authority

Job Responsibility

Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare, and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Arrange travel plans and compile itineraries and documents for travel and related meetings
Assist with budget, payroll, expenses, financial records and confidential files and issues
Ability to be resilient, composed, and positive in the face of pressure and conflict
Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Must have superior communication and organizational skills
Exercise acute judgment when handling confidential matters

Executive Coordinator

Reporting directly to the SVP, Global Head of Pricing, Access, Value and Evidenc...

Location

United States , San Rafael

Salary:

88000.00 - 121000.00 USD / Year

BioMarin Pharmaceutical

Expiration Date

Until further notice

Requirements

Minimum of 5 – 10 years experience of executive level support, including experience supporting global teams
Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with coordinating complex travel
Working knowledge of Concur Expense management
Bachelor’s degree preferred

Job Responsibility

High volume calendar management for the SVP, Global Pricing, Access, Value and Evidence, as well as calendar support for others on the PAVE leadership team
Understanding priority and seniority of meetings
Initiates and determines which meetings to reschedule to resolve conflicts
Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones
Confirms virtual vs in-person attendance as needed
Coordinating catering for on-site critical meetings (when appropriate and approved)
Working and partnering with the Sr Executive Coordinator to the Chief Commercial Officer of BioMarin’s Global Commercial Organization and working closely with other BioMarin Administrative Assistants
Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc)
Preparing expense reports, ensuring alignment to policies and submitting in a timely manner
Resolving IT issues, ordering equipment upon request

What we offer

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off

Fulltime

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Executive Administrator

We are seeking a highly organised and proactive Executive Administrator to suppo...

Location

Switzerland , Kriens, Kanton Luzern

Salary:

Not provided

Beretta Clima Italia

Expiration Date

Until further notice

Requirements

Several years of experience managing multiple administrative tasks and priorities while providing seamless support to executives and teams
Exceptional organisational, problem-solving, and time-management skills
Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Concur, fluency in German and English (with excellent written and verbal communication skills)

Job Responsibility

Managing and coordinating executive calendars (schedule meetings, handle logistic)
Arranging flights, preparing itineraries, and managing expense reports accurately and on time
Maintaining organised digital and physical records, incl. contracts, reports/correspondence, while ensuring confidentiality and compliance with company policies
Supporting financial processes (purchase orders, tracking invoices, ensuring timely payments)
Overseeing onboarding of new employees
Being the main point of contact for stakeholders, managing correspondence and preparing meeting materials
Suggesting improvements to administrative processes to increase efficiency and organisation

Executive Team Administrator

We are looking for a proactive and highly organised Team Administrator to suppor...

Location

United Kingdom , Haywards Heath

Salary:

15.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proactive and highly organised
Experience in executive and calendar management
Experience in operational and project support
Experience in onboarding and visitor coordination
Experience in systems and financial administration
Experience in travel and event logistics
Experience in governance and compliance

Job Responsibility

Coordinate complex scheduling requirements for senior team members
Administer planning calendars
Contribute to the delivery of operational initiatives
Assist with divisional projects
Facilitate onboarding processes for new employees
Support international visitors
Process expense claims and invoices
Raise purchase order requisitions
Arrange detailed travel itineraries
Identify and secure appropriate venues for leadership meetings

What we offer

Eye care vouchers and money towards glasses
Expert interview support and advice
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave

Fulltime

Executive Administrative Director – Radiology

The Department of Radiology and the Radiology Foundation at Boston Children’s Ho...

Location

United States , Boston

Salary:

177548.80 - 284096.80 USD / Year

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
Master’s strongly preferred in Business, Public Health, or Health Care Administration
Ten or more years of senior leadership experience
Strong knowledge of health care IT systems and technology-driven workflows
Excellent analytical, communication, and problem-solving skills
Demonstrated ability to lead teams, navigate complex ethical and operational challenges, and collaborate effectively with peer leaders

Job Responsibility

Management, strategic development, and fiscal oversight of the Radiology Department as well as the Foundation
Oversight of administrative and financial operations, including medical staff appointments
applicable budgets
billing
and compliance with hospital, state, and federal regulatory policies and procedures
Accountability to the Chief, Vice President, and Foundation Board of Directors for business development activities, as applicable
Partnering with the Chief and Vice President to develop, execute, and monitor strategic planning for the department/foundation and advancement of BCH corporate goals
Working with faculty and BCH leadership on the development, implementation, and oversight of new program proposals
Conducting staff and physician faculty meetings to disseminate information and solicit input related to policies, procedures, and day-to-day operations
Oversight of employee payroll and benefits, as applicable

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

Executive Administrative Assistant

The Executive Administrative Assistant will manage calendars, events, and travel...

Location

United States of America , Columbus

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Must be computer literate in Microsoft Office Suite, Excel, Outlook, Word, and Internet Explorer
Must have excellent writing and editing skills
Strong analytical and organizational skills
Detail oriented and ability to multi-task
Ability to work and adapt with different personalities in the workplace
Ability to balance competing priorities and deadlines
Ability to handle confidential matters with professionalism and discretion
Willing to work non-traditional schedule which may include off shifts and/or working weekends and some holidays

Job Responsibility

Maintains calendars for business unit and Vice President including scheduling of meetings, conference calls, etc.
Responsible for maintaining event calendar and coordination of all events
Serves as office manager with oversight for managing all equipment, furniture, fixtures, etc.
Responsible for Vice President travel arrangements including coordination of schedules with customers, colleagues, etc.
Responds to written requests for information as required including creating business unit publications
Participates in and summarizes meetings as required
Manages external and internal phone calls and e-mails as required
Compiles information and data required for routine and ad hoc meetings and presentations
Develops presentations for Vice President and other department meetings as required
Provide routine administrative support to various business unit directors as periodically requested

Fulltime

Select Country

Executive Administrative Coordinator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?