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Robert Half Logo Robert Half · Office Administration

Executive Administrative Coordinator

United States, Vista Employment contract · Job Posted June 29, 2026
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Job Description

A growing professional services organization is seeking an Executive Administrative Coordinator to serve as a strategic partner to senior leadership. This position combines executive support, project coordination, office management, and operational administration into one highly visible role. The successful candidate will work closely with executives, department leaders, clients, and external partners while helping ensure the organization operates efficiently and professionally.

Job Responsibility

  • Manage complex calendars and meeting schedules
  • Coordinate travel arrangements and executive events
  • Prepare reports, presentations, and leadership communications
  • Track key projects, deadlines, and deliverables
  • Maintain confidential business information
  • Assist with organizational planning and reporting
  • Coordinate cross-functional meetings and initiatives
  • Monitor project timelines and follow-up activities
  • Support vendor relationships and contract administration

Requirements

  • 4+ years of executive support or senior administrative experience
  • Advanced Microsoft Office Suite skills
  • Experience supporting executive leadership teams
  • Strong project management and organizational abilities
  • Professional services, legal, consulting, or corporate experience preferred

Nice to have

Professional services, legal, consulting, or corporate experience preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Free online training
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