Executive Administrative Assistant

• Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment
• Maintain positive and approachable atmosphere
• Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business
• Represents the executive in response to internal and external inquiries
• Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business
• Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies
• Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences
• manage meeting agendas and pre-reads
• create expert presentations, oversee set-up, creation of meeting packets
• make necessary travel arrangements for the Senior Executives
• Manage costs, contracts, and invoices associated with projects and/or meetings
• Perform general administrative duties as required
• Other duties as assigned by supervisor

• 3-5 years of strong administrative support experience supporting senior leadership or executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
• Experience with Workday (preferred)
• Understand business structures of publicly held companies
• Extensive knowledge of core administrative procedures and systems
• Able to handle administrative tasks independently, exercising good judgment
• Strong organizational skills
• Experienced in establishing/maintaining cooperative interpersonal relationships
• Effective communicator using written and verbal forms of communication
• Able to manage one’s time and the time of others
• Advanced research skills
• Skilled negotiator
• Flexible hours as dictated by the needs of business for projects and meetings

Experience with Workday

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan