Executive Administrative Assistant Job at FM (Frisco)

Executive Administrative Assistant

FM

Location:
United States , Frisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

32.08 - 46.15 USD / Hour

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Job Description:

The Western Division is looking for an Executive Administrative Assistant to handle the administrative duties for the Operation Manager of the Dallas Office (Frisco, TX). This person will deal with activities that require organization and confidentiality. Considerable judgment and initiative are needed to determine the approach or action to take in non-routine situations.

Job Responsibility:

Handle all executive secretarial and administrative functions on behalf of the senior executive
Anticipate and prepare materials needed by the senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls, etc.
Summarize the content of incoming materials, specially gathered information, or meetings to assist executive
Handle details of a confidential nature, and perform administrative functions based on understanding of company policy
Schedule appointments for senior executives
arrange travel schedule and reservations
Interact with all levels of company personnel as well as clients and vendors
Handle correspondence, monthly, and quarterly reports, and build/monitor various tracking logs/reports
Prepare ad hoc reports and presentations as needed
Organize special events
Coordinate off-site meetings/events for both clients and employees

Requirements:

High School diploma or equivalent
some college preferred
8+ years of administrative/executive secretarial experience supporting senior management
Excellent MS Office skills – Advanced Word, Excel, and Power Point
Excellent written and verbal communication skills
Excellent keyboard skills, including typing speed and accuracy
Meticulous attention to detail
Strong organizational skills
Outstanding interpersonal skills
Highly refined telephone skills
Strong problem-solving and customer-relation skills
Significant ability to appropriately handle and maintain confidential and sensitive information and material
Ability to provide leadership to other secretarial and clerical staff
Ability to multi-task and work both independently and in a team environment
Ability to identify problems and complete tasks without requiring instruction or guidance

Nice to have:

Proficiency in both English and Spanish is a plus, but not required
working knowledge of other spreadsheet or database software helpful

Additional Information:

Job Posted:
January 26, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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