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Executive Administrative Assistant

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Apex Systems

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Location:
United States , Wayne

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

25.00 - 28.00 USD / Hour
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Job Description:

An Administrative Assistant is responsible in ensuring smooth office operations by managing clerical tasks, coordinating schedules and providing administrative support to teams and executives. The role involves managing office functions, overseeing vendor coordination and ensuring compliance with corporate policies.

Job Responsibility:

  • Oversee day-to-day office operations, ensuring seamless coordination between departments and addressing administrative requirements efficiently
  • Manage executive and departmental calendars, schedule meetings, book conference rooms and coordinate logistics, including travel arrangements and refreshments as needed
  • Handle incoming calls, emails and official correspondence, ensuring timely responses and maintaining professional communication with internal and external stakeholders
  • Prepare memos, reports, meeting minutes and presentations while maintaining an organized filing system for critical documents, contracts and office records
  • Research, evaluate and negotiate with vendors for office supplies, equipment and outsourced services, ensuring cost-effective and high-quality procurement
  • Assist in tracking departmental expenses, preparing budgets and ensuring resource allocation aligns with company policies and financial planning
  • Organize office events, employee engagement activities and team-building initiatives, handling logistics, venue selection and vendor coordination
  • Assist in office space planning, relocations and workstation allocations, ensuring a well-organized and efficient working environment

Requirements:

  • Authorized to work in the US
  • 4-5+ years of Administrative experience
  • Experience working in an mid/enterprise level environment
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint)
  • RELIABLE
What we offer:
  • Medical, dental, vision, life, disability, and other insurance plans
  • ESPP (employee stock purchase program)
  • 401K program with company match after 12 months
  • HSA (Health Savings Account on the HDHP plan)
  • SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions
  • Corporate discount savings program
  • On-demand training program
  • Access to certification prep and library of technical and leadership courses/books/seminars after 6+ months
  • Certification discounts
  • Dedicated customer service team for consultants
  • Certified Career Coach

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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