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Robert Half Logo Robert Half · Office Administration

Executive Administrative Assistant

United States, Federal Way Employment contract · Job Posted June 15, 2026
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Job Description

We are looking for an organized and proactive Executive Administrative Assistant to provide high-level support to leadership. This role focuses on keeping priorities on track through thoughtful schedule management, clear communication, and seamless coordination of meetings and travel. The ideal candidate is adaptable, attentive to detail, and confident handling sensitive information while building strong working relationships across internal and external stakeholders.

Job Responsibility

  • Manage complex executive calendars, anticipate scheduling conflicts, and adjust priorities to support changing business needs
  • Organize leadership meetings, conference calls, and appointments while ensuring all logistics, materials, and follow-up actions are handled efficiently
  • Capture clear and accurate meeting notes, summarize key decisions, and distribute documentation to support accountability and next steps
  • Arrange domestic and/or international travel plans, including itineraries, lodging, transportation, and related logistics
  • Prepare and manage expense submissions and supporting records in a timely and accurate manner
  • Draft, review, and coordinate correspondence on behalf of executives with a high degree of discretion and accuracy
  • Serve as a dependable point of contact for business partners and stakeholders, helping maintain productive working relationships
  • Provide broad administrative support to leadership, including document preparation, information tracking, and assistance with organizational priorities

Requirements

  • Demonstrated experience supporting multiple executives or senior leaders in an administrative capacity
  • Strong ability to manage calendars, coordinate meetings, and maintain shifting priorities with attention to detail
  • Experience arranging travel and handling related logistics for business purposes
  • Proficiency in preparing meeting minutes, tracking action items, and supporting follow-through
  • Skilled in written and verbal communication, including clear correspondence with internal and external contacts
  • Experience processing expense reports and maintaining accurate administrative records
  • Ability to handle confidential information with sound judgment and discretion

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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