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Executive Administrative Assistant

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Meta

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

48.37 - 69.52 USD / Hour
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Job Description:

Meta is seeking an experienced Executive Administrative Partner to join the administrative team supporting the office of the Chief AI Officer. The person in this role will need to be a problem-solver with extreme attention to detail as well as highly organized given complex needs, heavy volume, and significant projects and tasks across the office. This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company.

Job Responsibility:

  • Manage complex scheduling and logistics movements
  • Manage reactive and proactive scheduling
  • Coordinate internal and external meetings
  • Prepare expense reports and purchase requisitions
  • Travel to support large off-sites as needed
  • Support onsite team needs
  • Coordinate both domestic and international travel arrangements
  • Build cross-functional relationships between departments
  • Partner closely with org lead admins
  • Communicate key org and company updates to admins and xfn partners

Requirements:

  • 5+ years of relevant experience providing administrative support to 1 or more executives
  • 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
  • 5+ years of relevant calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects
  • Experience with Microsoft Office and Google Suite

Nice to have:

  • Prior or current experience supporting VPs at large scale tech company, particularly in a scaled office
  • Consistent track record of ensuring confidentiality and discretion in all partnerships
  • Experience driving events and fostering team morale
  • Demonstrates attention to detail, responsible, proactive, drives tasks to completion
  • Experience independently managing projects, multi-tasking, and changing direction quickly if needed
  • Experience building and maintaining trust with leadership and partners
  • Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
  • Experience in a multi-staff office environment
  • Project management experience
  • Experience building, managing and influencing cross-functional business stakeholder relationships
  • Experience managing logistics across multiple teams
  • BA/BS Degree
What we offer:
  • bonus
  • equity
  • benefits

Additional Information:

Job Posted:
February 19, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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