Executive Administrative Assistant

• Provide administrative support for executives and their team
• Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate
• Maintain executive calendars and schedule appointments, conferences, and events
• including making travel arrangements and preparing business expense reports
• Prepare letters and correspondence upon request
• Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering
• Create PowerPoint presentations
• Manage third party vendor expenses
• Document management in support of M&A transactions and the ESG report
• Record, transcribe, and distribute meeting minutes
• Act as SAP Super User within functional area as assigned
• Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management
• Serve as onboarding coordinator for new employees for assigned teams
• Participate in special projects and perform other duties, as required

• Associate Degree in Business or similar
• in lieu of degree 10 years of experience as an Executive Assistant
• 5 years of experience working in an Administrative Support role
• 3 + years’ experience providing administrative support at an Executive level
• Previous experience in coordinating international travel
• Previous experience using SAP or equivalent ERP
• High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills)
• Excellent verbal communication
• Exceptional customer service skills
• Excellent organizational skills
• Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones)
• Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions
• Attention to detail and organizational skills
• Possesses confidence and ability to make decisions and prioritize independently

Bachelor’s degree preferred